Inventory ledger - Revision history

TR: Marked this version for translation

2026-01-28T14:04:11Z

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TR at 13:51, 28 January 2026

2026-01-28T13:51:49Z

TR at 12:43, 28 January 2026

2026-01-28T12:43:56Z

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TR at 10:45, 28 January 2026

2026-01-28T10:45:43Z

TR at 10:35, 28 January 2026

2026-01-28T10:35:23Z

TR at 10:03, 28 January 2026

2026-01-28T10:03:59Z

TR at 09:53, 28 January 2026

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TR: Marked this version for translation

2019-11-28T14:38:55Z

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TR at 14:38, 28 November 2019

2019-11-28T14:38:33Z

TR at 09:57, 22 November 2019

2019-11-22T09:57:03Z

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 The parameters for the inventory ledger are in Accounting | Backoffice | Base registers, Inventory ledger tab
-{{ExpandImage|ACC-INV-EN-Bild2.png}}
+{{ExpandImage|ACC-INV-EN-Bild3.png}}
 '''General asset type''' Specifies whether one or more asset numbers should use the same number series. All asset types with 0 as the Next asset number use the central number series. In this case, the number series for the asset type registered here is used.
@@ Line 64: / Line 64: @@
 Enter the acquisition account for the asset. If only one asset type has this account set as the acquisition account, it is suggested for the Asset type field. If several asset types have this account set as the acquisition account, no asset type is suggested and must be selected manually.
-{{ExpandImage|ACC-INV-EN-Bild3.png}}
+{{ExpandImage|ACC-INV-EN-Bild4.png}}
 ===Via journal voucher===
 Enter the acquisition account for the asset. In the INV tab that has been created, enter the Asset type, Amount and Description. Return to the GL tab and complete the posting before saving the voucher.
-{{ExpandImage|ACC-INV-EN-Bild4.png}}
+{{ExpandImage|ACC-INV-EN-Bild5.png}}
 ===Manual registration===
@@ Line 79: / Line 79: @@
 '''Only not completed''' is ticked to see only assets that need to be completed.
-{{ExpandImage|ACC-INV-EN-Bild5.png}}
+{{ExpandImage|ACC-INV-EN-Bild6.png}}
 Open the asset and enter at least the '''First depreciation period'''. Also enter other supplementary information such as '''Serial number''', '''Placement''' and '''Comment'''.
@@ Line 86: / Line 86: @@
 Depreciations are made in Accounting | Backoffice | Assets, Depreciation tab.
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+{{ExpandImage|ACC-INV-EN-Bild7.png}}
 Enter the end period, '''Until period''', for depreciation and the '''Accounting date''' for depreciation.
@@ Line 101: / Line 101: @@
 The posting for the disposal is suggested based on the remaining value of the asset, any sales price and the accounts you have set up for the asset type. The posting can be corrected manually. When the posting is complete, select Start.
-{{ExpandImage|ACC-INV-EN-Bild7.png}}
+{{ExpandImage|ACC-INV-EN-Bild8.png}}
 ==Split asset==
 An asset can be split into several in Accounting | Backoffice | Assets, tab Assets. Press the '''Split''' button. Then enter the name, placement, and acquisition price for each asset per row in the table.
-{{ExpandImage|ACC-INV-EN-Bild8.png}}
+{{ExpandImage|ACC-INV-EN-Bild9.png}}
 All assets created because of splitting are given the same main number but separate sub-numbers. An asset COMP-1-1 that is split into two is therefore given the numbers COMP-1-1 and COMP-1-2 respectively.
@@ Line 113: / Line 113: @@
 If an asset has been assigned to the wrong asset type or given the wrong number, this can be corrected in Accounting | Backoffice | Assets, under the Assets tab. Select the asset and press '''Change Number''', then enter the number to which the asset should be moved. Please note that the accounting needs to be corrected manually when changing the asset type for the subsystem to be correct.
-{{ExpandImage|ACC-INV-EN-Bild9.png}}
+{{ExpandImage|ACC-INV-EN-Bild10.png}}
 ==Edit depreciation plan==
@@ Line 133: / Line 133: @@
 For depreciation in 2025–01 and onwards, SEK 5,000 is depreciated (SEK 60,000 / 12).
-{{ExpandImage|ACC-INV-EN-Bild10.png}}
+{{ExpandImage|ACC-INV-EN-Bild11.png}}
 .  Edit number of months (retroactive correction)

@@ Line 21: / Line 21: @@
 ''Cost estimate'' allows you to budget for assets.
 In inventory reports, you can select by handling code.
 '''Depreciation - months''' The Depreciation period in months field is used to enter the proposed number of months for which equipment of this type should be depreciated. The number of months can be changed for individual assets when they are registered.
 The '''next asset number''' determines the number of future assets that are registered. The asset number has the format XXXX-NNNNNN-NN, where XXXX is the code for the asset type, NNNNNN is a serial number for the main asset, and NN at the end is a sub-serial number for a main asset. An example of an asset number is COMP-000001-01.
 '''Next asset number'''. It is possible to have separate series for each asset type or to use a central number series for several or all asset types. If the series is to be globall, 0 is specified as the next asset.
 The '''acquisition account''' is used when recording new assets and when disposing of it. Upon acquisition, the entire cost of the asset is debited. Upon disposal, crediting of the entire cost of the asset is suggested, but this can be changed.
 The '''account for depreciations''' is used for depreciation and disposal. When depreciating, the amount being depreciated is credited. When disposing, the entire amount previously depreciated is debited.
 The '''account for depreciation costs''' is used for depreciation. When depreciating, the amount that is depreciated is debited.
 The '''account for sales costs''' is used for disposals of the Sales type. When disposing, it is suggested that the amount remaining after the sale be debited.
 The '''account for disposal costs''' is used for disposals of the disposal type.
 The '''account for theft''' costs is used for disposals of the theft type.
 Separate accounts should be used for each type of inventory and type of posting.
 ===Placement codes===
@@ Line 38: / Line 48: @@
 ===Parameters===
 The parameters for the inventory ledger are in Accounting | Backoffice | Base registers, Inventory ledger tab
-General asset type Specifies whether one or more asset numbers should use the same number series. All asset types with 0 as the Next asset number use the central number series. In this case, the number series for the asset type registered here is used.
+'''General asset type''' Specifies whether one or more asset numbers should use the same number series. All asset types with 0 as the Next asset number use the central number series. In this case, the number series for the asset type registered here is used.
-Posting of depreciations in G/L and Posting of disposals in G/L determine whether depreciation and disposals are to be posted automatically in the accounts. If this option is not selected, depreciation and disposals must be posted manually to ensure that the inventory ledger and the accounts match.
+'''Posting of depreciations in G/L''' and '''Posting of disposals in G/L''' determine whether depreciation and disposals are to be posted automatically in the accounts. If this option is not selected, depreciation and disposals must be posted manually to ensure that the inventory ledger and the accounts match.
-Register assets
+==Register assets==
 You can register assets in three ways: in the purchase ledger, with a journal voucher or directly in the inventory ledger.
 Via supplier’s invoice

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 The inventory ledger is a separate module in Marathon to manage the company's fixed assets. The inventory ledger is integrated with the accounting system – inventory is recorded via supplier invoices or manual vouchers, and depreciation and disposals are automatically posted to the accounts set up for the inventory types.
-Settings and base registers
+==Settings and base registers==
 There are a few settings concerning the functions in the inventory ledger.
-Assignments on accounts
+===Assignments on accounts===
 To register inventory items from accounting and supplier invoices, the accounts for acquisitions must be set up with assignment to the Inventory Ledger.
-The setting is in the account in Accounting | Backoffice | Base registers, Accounting tab. Open the Account and select INV in the Assignment field.
+The setting is in the account in Accounting | Backoffice | Base registers, Accounting tab. Open the Account and select INV in the '''Assignment''' field.
-Asset types
+===Asset types===
 All assets in Marathon must belong to an asset type. The asset type controls accounting for depreciation and provides suggestions for the number of depreciation months. It is also a way of categorising assets.
 Asset types are registered in Accounting | Backoffice | Base registers, the Inventory Ledger tab
-The code can be a maximum of four characters and is usually a short name of the type, for example, COMP for Computers.
+The '''code''' can be a maximum of four characters and is usually a short name of the type, for example, COMP for Computers.
-The handling code controls the depreciation rules for the asset type:
+The '''handling code'''' controls the depreciation rules for the asset type:
 Asset is the standard handling code; an asset with this handling code can be depreciated and disposed of with automatic posting.
-Leasing does not generate any depreciation and does not expense any part of the acquisition but treats the asset as a lease.
+''Leasing'' does not generate any depreciation and does not expense any part of the acquisition but treats the asset as a lease.
-Expensed can be used to register asset that is expensed directly upon acquisition.
+''Expensed'' can be used to register asset that is expensed directly upon acquisition.
-Cost estimate allows you to budget for assets.
+''Cost estimate'' allows you to budget for assets.
 In inventory reports, you can select by handling code.
-Depreciation - months The Depreciation period in months field is used to enter the proposed number of months for which equipment of this type should be depreciated. The number of months can be changed for individual assets when they are registered.
+'''Depreciation - months''' The Depreciation period in months field is used to enter the proposed number of months for which equipment of this type should be depreciated. The number of months can be changed for individual assets when they are registered.
-The next asset number determines the number of future assets that are registered. The asset number has the format XXXX-NNNNNN-NN, where XXXX is the code for the asset type, NNNNNN is a serial number for the main asset, and NN at the end is a sub-serial number for a main asset. An example of an asset number is COMP-000001-01.
+The '''next asset number''' determines the number of future assets that are registered. The asset number has the format XXXX-NNNNNN-NN, where XXXX is the code for the asset type, NNNNNN is a serial number for the main asset, and NN at the end is a sub-serial number for a main asset. An example of an asset number is COMP-000001-01.
-Next asset number. It is possible to have separate series for each asset type or to use a central number series for several or all asset types. If the series is to be globall, 0 is specified as the next asset.
+'''Next asset number'''. It is possible to have separate series for each asset type or to use a central number series for several or all asset types. If the series is to be globall, 0 is specified as the next asset.
-The acquisition account is used when recording new assets and when disposing of it. Upon acquisition, the entire cost of the asset is debited. Upon disposal, crediting of the entire cost of the asset is suggested, but this can be changed.
+The '''acquisition account''' is used when recording new assets and when disposing of it. Upon acquisition, the entire cost of the asset is debited. Upon disposal, crediting of the entire cost of the asset is suggested, but this can be changed.
-The account for depreciations is used for depreciation and disposal. When depreciating, the amount being depreciated is credited. When disposing, the entire amount previously depreciated is debited.
+The '''account for depreciations''' is used for depreciation and disposal. When depreciating, the amount being depreciated is credited. When disposing, the entire amount previously depreciated is debited.
-The account for depreciation costs is used for depreciation. When depreciating, the amount that is depreciated is debited.
+The '''account for depreciation costs''' is used for depreciation. When depreciating, the amount that is depreciated is debited.
-The account for sales costs is used for disposals of the Sales type. When disposing, it is suggested that the amount remaining after the sale be debited.
+The '''account for sales costs''' is used for disposals of the Sales type. When disposing, it is suggested that the amount remaining after the sale be debited.
-The account for disposal costs is used for disposals of the disposal type.
+The '''account for disposal costs''' is used for disposals of the disposal type.
-The account for theft costs is used for disposals of the theft type.
+The '''account for theft''' costs is used for disposals of the theft type.
 Separate accounts should be used for each type of inventory and type of posting.
-Placement codes
+===Placement codes===
 Placement codes can be used to link assets to different departments, such as different offices or floors. The codes are set up in Accounting | Backoffice | Base registers, on the Inventory  Ledger tab, and require a Code and a Name.
 The parameters for the inventory ledger are in Accounting | Backoffice | Base registers, Inventory ledger tab

← Older revision		Revision as of 10:03, 28 January 2026
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−	Table of contents
−	Inventory ledger 1
−	Settings and base registers 1
−	Assignments on accounts 1
−	Asset types 1
−	Placement codes 3
−	Parameters 3
−	Register assets 4
−	Via supplier’s invoice 4
−	Via journal voucher 4
−	Manual registration 4
−	Complete assets 4
−	Depreciation of assets 5
−	Disposal of assets 5
−	Split asset 6
−	Change asset number 6
−	Edit depreciation plan 7
−	Reports 8

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		+
	Inventory ledger		Inventory ledger
	The inventory ledger is a separate module in Marathon to manage the company's fixed assets. The inventory ledger is integrated with the accounting system – inventory is recorded via supplier invoices or manual vouchers, and depreciation and disposals are automatically posted to the accounts set up for the inventory types.		The inventory ledger is a separate module in Marathon to manage the company's fixed assets. The inventory ledger is integrated with the accounting system – inventory is recorded via supplier invoices or manual vouchers, and depreciation and disposals are automatically posted to the accounts set up for the inventory types.

@@ Line 1: / Line 1: @@
 <translate>
-=Inventory ledger in Marathon=
+=Inventory ledger in Marathon= <!--T:1-->
 The inventory ledger is a separate module in Marathon for handling of the company’s assets. It is integrated with the accounting system; the assets are entered as suppliers’ invoices or manual vouchers and depreciations and disposals are posted on the accounts that are set on the different asset types.
-== Settings and base registers ==
+== Settings and base registers == <!--T:2-->
 There are some settings that concern the functions in the inventory ledger.
-=== Assignment on accounts===
+=== Assignment on accounts=== <!--T:3-->
 The acquisition accounts must be assigned to the inventory ledger, so that assets from the bookkeeping and suppliers’ invoices can be registered.
 The setting for that is on the account in {{pth|Base registers|GL/Accounts}}. Select INV in the Assignment field.
@@ Line 17: / Line 17: @@
 The asset types are registered in {{pth|Base registers|INV/Asset types}}.
 {|class= mandeflist
 !The code
@@ Line 60: / Line 61: @@
 {{ExpandImage|ACC-INV-SV-Bild2.png}}
-=== Placement codes ===
+=== Placement codes === <!--T:5-->
 Placement codes can be used for connecting assets to different departments, e.g. offices or floor levels. Placement codes are registered in {{pth|System|Base registers/INV/ Placement codes}} and requires only a code and a name.
 {{ExpandImage|ACC-INV-SV-Bild3.png}}
@@ Line 71: / Line 72: @@
 {{ExpandImage|ACC-INV-SV-Bild4.png}}
-== Register assets ==
+== Register assets == <!--T:6-->
 Assets can be registered through three different programs.
-=== Through the purchase ledger ===
+=== Through the purchase ledger === <!--T:7-->
 If the inventory comes from a suppliers’ invoice you can register it whilst posting the invoice.
 Enter acquisition account for the asset. Om only one asset type is assigned to this account, the asset type will be suggested in the field Asset type. If several asset types are assigned to the account, the field must be completed manually.
@@ Line 80: / Line 81: @@
 {{ExpandImage|ACC-INV-SV-Bild5.png}}
-=== Through bookkeeping voucher ===
+=== Through bookkeeping voucher === <!--T:8-->
 Enter acquisition account for the asset. The tab INV will be created. There, state Asset type, Amount and Name. Return to the tab GL and complete the posting before you save the voucher.
 {{ExpandImage|ACC-INV-SV-Bild6.png}}
-=== Through manual registration ===
+=== Through manual registration === <!--T:9-->
 It is possible to register assets directly in the inventory ledger. A manual registration has also to be manually booked so that the subsystems will agree.
 Manual asset registration is done in {{pth|Accounting|Assets}}, by pressing {{btn|New}}.
-== Complete assets==
+== Complete assets== <!--T:10-->
 Assets that have been entered to the system with a supplier’s invoice or a voucher must be completed in {{pth|Accounting|Assets}}, tab Depreciation
 Check the box Only not completed to see a list of assets not yet completed.
 {{ExpandImage|ACC-INV-SV-Bild7.png}}
 Open the asset and state at least First depreciation period. You can also write in other completing information such as Serial number, Placement and Comment.
 {{ExpandImage|ACC-INV-SV-Bild8.png}}
-== Depreciation of assets ==
+== Depreciation of assets == <!--T:14-->
 Depreciations are done in {{pth|Accounting|Assets}}, tab Depreciation.
 Write To period for the depreciation and accounting date.
@@ Line 106: / Line 110: @@
 {{ExpandImage|ACC-INV-SV-Bild9.png}}
-== Disposal ==
+== Disposal == <!--T:15-->
 To dispose an asset, go to {{pth|Accounting|Assets}}, tab Assets. Select the asset and press {{btn|Sell}}.
 Choose the code that correlates to type of disposal and accounting date. If the disposal is due to sales, enter also Sales price.
 The posting for the disposal is suggested based on the remaining amount on the asset, possible sales price and the accounts you have set on the asset type. The posting can be corrected manually. When the posting is ready, press {{btn|Start}}.
 {{ExpandImage|ACC-INV-SV-Bild10.png}}
-== Split asset ==
+== Split asset == <!--T:17-->
 If you want to split one asset into many assets; select it in {{pth|Accounting|Assets}}, and press {{btn|Split}}. In the table, register name, placement and acquisition price, one row per asset.
 All assets that are created by a split get the same main number but separate subnumbers. For example, asset COMP-1-1 that gets split to two gets numbers COMP-1-1 and COMP-1-2.
 {{ExpandImage|ACC-INV-SV-Bild11.png}}
-== Change asset number ==
+== Change asset number == <!--T:18-->
 If you have an asset that for some reason has ended up in wrong asset type or gotten a wrong number, you can correct it in {{pth|Accounting|Assets}}, tab Assets. Select the asset and press {{btn|Change number}} and write the number the asset shall be moved to. Note that the bookkeeping must be manually corrected in order for the subsystems to agree.
 {{ExpandImage|ACC-INV-SV-Bild12.png}}
-== Edit depreciation plan ==
+== Edit depreciation plan == <!--T:19-->
 The assets are depreciated with a flat depreciation plan, Acquisition price/Number of depreciation months. An asset for 60 000 SEK that shall be depreciated in 60 months is thus depreciated with 1000 SEK per month.
 There are two ways of changing the depreciation plan.
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 {{ExpandImage|ACC-INV-SV-Bild13.png}}
-=== 2.Edit months (correction retrospectively)===
+=== 2.Edit months (correction retrospectively)=== <!--T:20-->
 If the asset’s depreciation plan is erroneous and you want to correct also already performed depreciations, you can change months directly on the asset {{pth|Accounting|Assets}}t, tab Assets, tab Asset.
 The next depreciation will correct previous depreciations based on the new number of months.
@@ Line 145: / Line 150: @@
 In 01–2020, 20 500 SEK is depreciated. 2 500 SEK for 01-2020 and 18 000 SEK that corrects the previous depreciations for 2019 (60 000 / 24 * 12 - 12 000).
-== Reports ==
+== Reports == <!--T:21-->
 Inventory ledger reports is found in {{pth|Accounting|Reports}}, tab Inventory ledger.
 The report List depreciations is a standard report that lists assets selected on depreciation period, accounting date and asset type.
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 {{ExpandImage|ACC-INV-SV-Bild14.png}}
 [Category: Accounting]
 [Category: ACC-INV-EN]