Revision as of 11:48, 12 January 2016

Yleistä

Tiedot asiakkaista, medioista, käyttäjistä ym., voi viedä Exceliin. Napsauta Excel – painiketta. Ohjelma näyttää silloin valintaikkunan, josta voit rastittaa tiedot, jotka haluat mukaan. Valitsemasi tiedot tallennetaan käyttäjänimellesi ja tulevat ehdotuksena seuraavan kerran kun käytät toimintoa.

Kun avaat uusia tietoja, voit kopioida jo rekisteröidyn asiakkaan tietoja. Napsauta Kopioi – painiketta ja valitse asiakas. Paina OK, niin tiedot kopioidaan kenttiin. Tällä toiminnolla voit kopioida myös suunnitelmia, määräimiä, julkaisuja jne.

Painikkeen Template:Byn avulla pääset jälleen Perusrekisterin alkusivulle.

Muutamissa rekistereissä on myös mahdollista rajoittaa listan pituutta merkitsemällä ruudut "Vain omat" ja/tai "Vain aktiivit".

ASIAKKAAT

Yliasiakkaat

Yliasiakas – käsitettä on hyvä käyttää jos haluaa yhdistää useampia asiakkaita tilastoja varten.

Valinnainen merkintä.Voidaan tulostaa raportteihin, saatavilla erillisenä sarakkeena myyntireskontrassa.
Koodi	Anna yliasiakkaalle koodi (muoto valinnainen)
Nimi	Yliasiakkaan nimi.
VAT-numero	Asiakkaan VAT-numero. Voidaan näyttää laskussa ja suunnitelmassa. Löytyy myös raporteissa valintana ja välisummatasona.
Y-tunnus	Asiakkaan y-tunnus, voidaan näyttää laskussa, suunnitelmissa ja listoissa.
Luottojen käsittely	Ks. erillinen manuaali.
Asiakasvastaava	Yliasiakkaan vastaava henkilö.
Asiakaskategoria	Asiakaskategoria johon yliasiakas kuuluu.
Ryhmä	Ryhmä, johon yliasiakas kuuluu.
Yliasiakas	Voit liittää yliasiakkaita yhteen vielä yhdellä yliasiakas- tasolla, jos haluat puu-diagrammin asiakkaistasi.
Raportointitaso	Jos haluat, että yliasiakas on mukana raporteissa,rastita ruutu.
Estetty	Rastita ruutu, jos haluat sulkea ei – aktiivisen yliasiakkaan

Asiakkaat

Asiakastiedoissa voit valita kaikki tai pelkästään aktiiviset asiakkaat. Voit myös rastittaa ruudun "Näytä yliasiakkaat"; ne näkyvät silloin samassa kuvassa. Valitse Uusi jos haluat avata uuden asiakkaan. Voit myös klikata Kopioi kohteesta jos haluat käyttää hyväksesi jonkun olemassa olevan asiakkaan tietoja uuden asiakkaan perustamisessa.

Mediasuunnitelmassa näkyvä asiakasnimi ja osoite. Käytetään myös laskussa, mikäli kentässä Laskutusosoite ei ole muuta ilmoitettu.
Koodi	Sopiva, enintään neljä merkkiä pitkä asiakaskoodi.Esim. Kalin Setterberg Data AB => KASE tai KALI.
Sisäinen nimi Sisäinen nimi, joka näkyy pelkästään Marathonissa. Esim. jos asiakkaana on Kalin Setterberg, jonka on oltava näkyvissä laskuilla mutta asiakkaat on jaettu useaan yksikköön, yksikön nimi, esim. Kase/Marathon voidaan kirjoittaa sisäinen nimi –kenttään.
Viitteenne	Henkilö, joka tulee laskuun viitteenä, mikäli lasku ei ole jaettu osastoittain/tuotteittain (jolloin viite haetaan niistä).
Raportointi-ID,
Kustannusarvioasiakas,
Raportointikoodi Tase	Asiakassovellettuja toimintoja, joita voi tulostaa eri paikoissa. Raportointi-ID:n voi tulostaa mediaraporteissa.
OmaID	Voit valita tunnukset näkyviin saldolistassa sekä raporteissa.
Henkilö, joka tulee laskuun viitteeksi.
Asiakasvastaava	Henkilö, joka on vastuussa asiakkaasta.
Lyhytnimi	Ohjelma käyttää asiakkaan nimeä ja tekee siitä automaattisesti lyhenteen. Voit ilmoittaa lyhenteen myös käsin. Toimii hakutoiminnoissa.
Luottokommentti	Luottotarkistukseen tuleva kommentti
Luottoluokka	Luottoluokkaa käytetään Luottolimiittiohjelmassa.

Ks erilliset ohjeet luottojen käsittelystä ja tarkistuksesta

Projekti pakollinen Ks. Yllä

Parametrit 2
Jos haluat Alv:n näkyvän suunnitelmassa, rastita ruutu.
Jos suunnitelmassa/määräimessä on aina ilmoitettava tuote, rastita ruutu.
Luottamuksellinen Ei käytössä.
Älä näytä tämän asiakkaan neuvoteltuja sopimuksia Mediatietokannassa	Ei näytä asiakkaan määräimille lisättyjä alennuksia.
Älä näytä tämän asiakkaan neuvoteltuja alennuksia muiden tstojen vertailussa	Ei näytä asiakkaan määräimille lisättyjä alennuksia.
Leikekirja	Rastittu ruutu tarkoittaa muistutusta ilmoitustarkistukseen, että ilmoitus on leikattava.
Jako määräimessä Tätä toimintoa ei käytetä uudessa layoutissa
Mahdollisuus erojen laskutukseen suoraan asiakkaalle Täsmäytysohjelmasta.
Yksi julkaisukerta/spotti TV-Gate Ei enää käytössä
Raportointitaso	Tapa ilmoitta tason yliasiakasrakenteessa raportteja varten.Joillakin asiakkailla voi olla yliasiakastaso ja toisilla asiakastaso.
Estetty	Rastita, jos haluat lukita asiakkaan.
Ohjeet määräimessä	Teksti tulee ehdotuksena vastarekisteröityihin määräimiin.
Tähän voidaan antaa oletustiedot aineistontoimittajasta jotka automaattisesti tulevat määräimelle.
Viimeinen tuotenumero	Jos käytätte automaattisia tuotenumeroita, tämä näyttää viimeiseksi käytetyn.
Sopimus
Sopimusehdotus	Voit ilmoittaa standardisopimuksen, joka tulee automaattisesti ehdotuksena kun asiakkaalle luodaan uusi mediasuunnitelma.
Laskutus
ALV	Ilmoita tähän, laskutetaanko asiakasta Alv:lla vai ilman. Jos asiakkaalle ei tule Alv:ia, ilmoita onko se kotimainen, EU:n sisäinen tai EU:n ulkopuolinen.
Asiakkaan VAT numero. Näkyy laskussa.
Y-tunnus Asiakkaan y-tunnus. Voidaan näyttää laskuissa, suunnitelmalla ja eri listoissa.
Pankki/pankkitili	Mahd.poikkeava pankkitili asiakkaan maksuille.
Intercompanykoodi	Käsite raportteja varten. Tulostuu 02-71 viennissä ja myyntireskontrassa . Voidaan tulostaa mediaraporteissa.
Laskun erittelytaso Tätä toimintoa ei käytetä uudessa layoutissa
Voit valita, jos haluat yhden laskun tuotetta/projektia/mediaa/suunnitelmaa/PO- numeroa kohti.
Laskuta vain määräimetjoissa on PO-numero	Jos merkitsette laskuja PO-numeroilla, tämä parametriasetus tulee olla aktivoitu, näin laskut, joilta puuttuu PO-numero, estetään laskutukselta.
Lajittelu Tätä toimintoa ei käytetä
Määrä kpl.	1= tulostus tulee laskutuksen yhteydessä vaikka kyseessä olisikin verkkolasku tai sähköpostilasku. 0 = ei tule.
Ei käytössä
Laskuteksti Tähän voit kirjoittaa kiinteän laskutekstin eli tekstin, joka aina tulee laskuun mukaan
Laskun jakelu
Jos lasku lähetetään verkkolaskuna, ilmoita verkkolaskuosoite. Ellet tiedä osoitetta, voit tarkistaa sen osoitteesta http://verkkolasku.tieke.fi/ListCompanies.aspx. Vapaasanahakukentässä voit hakea sekä PartyID:llä, y- tunnuksella yritysnimellä		Vastaanottaja	Jos lasku lähetetään sähköpostitse , ilmoita osoite kenttään Sähköposti Alkuperäinen. Ilmoita mahdolliset laskukopion osoitteet kenttiin Kopio 1-4.
Laskutusosoite	Jos haluat asiakkaalle toisen numeron/osoitteen kuin sen, joka on myyntireskontrassa, ilmoita se tähän.
Skannatut dokumentit Tässä voit varastoida skannattuja dokumentteja, esim. sopimuksia, jotka liittyvät asiakkaaseen.
Kommentti	Vapaa tekstikenttä. Näkyy vain asiakastiedoissa.
Valtuudet Asiakastietoihin voi asettaa valtuuksia; joko Työntekijäryhmälle, Työryhmälle (PRO) tai yksittäiselle työntekijälle.
Omien kenttien avulla voit merkitä asiakkaita valinnaisilla merkinnöillä ja tulostaa tiedot Exceliin.

Ylituotteet

Käytetään samalla tavalla kuin Yliasiakas – käsitettä, eli tämän avulla voit liittää eri tuotteita yhteen ja samaan ylituotteeseen

Tuotteet

Tuote-käsitteen avulla voit tehdä eri tilastoja, sekä eri jakoja laskuissa

Nim Osasto/tuotteen nimi, esim. ”Marathon Tid”
Asiakas	Jokainen tuote on kytketty asiakkaaseen
Koodi	Ilmoita tuotteen koodi. Esim. asiakkaalle Kalin Setterberg se voisi olla ”Marathon Tid” jonka koodi olisi TID.
Osoite	Käytetään vain jos määrätyllä tuotteella on eri osoite. HUOM! Tulee samalle asiakasnumerolle kuin muut laskut myyntireskontran asiakastiedoissa, mikä voi johtaa virheellisiin muistutuksiin ja korkolaskuihin. Parametreissa voi ohjata niin, että tuote siirtyy erillisenä myyntireskontraan.
Viitteenne	Käytetään viitteenä silloin kun laskutetaan tuotteittain.
Ylituote	Voit liittää yhteen tuotteita, joko yhden tai useamman asiakkaan välillä.
Estetty	Voit lukita tuotteen, jonka jälkeen on estetty rekisteröidä uusia mediasuunnitelmia/määräimiä tuotteella.

Sopimukset

Code	Agreement code. Use e.g. client code and describing abbreviations, as KASE-TV for Kalin Setterberg TV agreement, KASE-PR for Kalin Setterberg Print agreement, KASE-IN for Kalin Setterberg Internet agreements etc.
General
Name	Agreement name. Use a describing name, e.g. ”Kalin S. TV 3% Net” for TV agreement with 3% fee calculated on Net.
Special
Terms of payment	Terms of payment on the invoice to client.
Terms of payment
for fee on own invoice	A client can have an agreement where media cost and fees are invoiced separately
Current month + above	If terms of payment is to be calculated from the first day of the next month with the terms of payment. Example: Invoice date is 17th of March and terms of payment is 10 days. If this parameterNOT is ticked, the due date will be 27th of March. If it is ticked in, the due date will be the 10th of April.
Count from printout date	Terms of payment are counted from the day the invoice was printed
Terms of payment with
cash discount	Terms of payment for the cash discount
Cash discount	Cash discount in percent
Bank account	You can enter a separate bank account for suppliers' payments. This account has to be entered manually in 03-60 when the payment selection is made.
Invoicing of allocation	If you invoice an allocation, it will include one invoice per client. If the media invoices the allocation, you must invoice the part that concerns the head client. If the client splits the allocation, there will be one invoice on the total amount.
Current invoicing	The insertion will be included in the invoicing in 08- 70-10 provided that it has been inserted and (if mandatory) ad checked. If you leave this parameter unchecked, the insertion will not be included unless the selection is changed to ”Current invoicing” = N or blank.
Current pre-inv.	The system can check if there are usable pre- invoices when invoicing in 08-70-10. In that case the system deducts as much pre-invoiced as possible, never more than the invoice amount, though.
Fee on own invoice	Prints out fee % on an own invoice.
Default insertion status	If the agreement concerns e.g. only pre-invoices, a default setting can be stated
Block new insertions	Blocks new insertions from this agreement.
Invoice whole plan at the
first insertion	All approved insertions are invoiced at the first date of selected insertion period
Invoice whole plan at the
last insertion	All approved insertions are invoiced at the last date of selected insertion period
Invoice whole order at
the last insertion	All insertions in the order are invoiced at the last date of selected insertion period.
Min invoice amount	Minimum amount for the invoice to be printed.
Days until min-invoice
still is printed out	Even if the minimum amount is not reached, the invoice is printed out after certain number of days.
Alt agreement for
allocation clients	The agreement in the Plan –general is valid for all clients in an allocation . This field is for exceptions and points at the valid agreement. E.g. no 3 means, that the third agreement of the client shall be used.
Ad check mandatory	Forces ad check on the client’s insertions. What media types are checked is set in the media type registers. Only those media types are shown in the ad check list.
Clip books	The client’s clip book use is set in the Client registration program. Here you shall determine number of ads that they want. This will be printed out on the ad check list.
Ad check code	Codes can be used internally and are shown in the ad check list. Example: TI if the complete newspaper/magazine shall be sent to the client and SI if only the page shall be cut out and be sent.
Valid until	Validity period for the agreement (from insertion date to insertion date). E.g. all insertions during 2011 => 010111-311211
Alternative agreement…	Reference to an alternative agreement if this cannot be used any more.
Agreed media types	An agreement can be valid for certain media types only (e.g. TV or print only). If this field is left empty, all media types are approved.
Agreed media	Works as above.
Fixed price on surcharge	When entering a price row on the order with surcharge code, it is booked wit discount code, percent and the amount entered on the surcharge code field.
Blocked	Blocks the agreement for further use.
Insertion fee	Fee invoiced to client at each insertion. A part of the fee can go to the advertising agency - write possible percentage in “To agency”.

Jos kullekin asiakkaalle, joka on mukana jakamassa maksua, lähetetään lasku

Jos maksu laskutetaan ainoastaan mediasuunnitelmassa olevalta pääasiakkaalta.

Jos laskutetaan yksi maksu jaossa olevaa asiakasta kohti, mutta maksut laskutetaan pääasiakkaalta.

Eri vaihtoehtoja julkaisumaksun veloittamiseen.
Määräinmaksu	Maksu, jonka laskutamme asiakkaalta joka määräimestä. Myös tässä voit kirjoittaa osan määrästä mainostoimistolle
Jakomalli	Kun laskutat eri asiakkaita jaon kautta. Jos maksut jaetaan samalla tavalla kuin mediakustannus, ja jos monta asiakasta jakaa kustannuksen.
Otsikko	Jos haluat muun kuin Marathonin oletusnimen määrätylle maksulle.
Näitä maksuja voi käyttää, jos on joku erityinen maksu julkaisukerrassa. Se voi olla vaikka Leikekirjamaksu, jos halutaan, että ilmoitustarkistus leikkaa ilmoituksen
Veloitetaan per suunnitelma riippumatta siihen sisältyvien laskujen lukumäärästä.
Laskutusmaksu	Maksu, joka tulee jokaiseen laskuun. Myös mahdolliset hyvityslaskut veloitetaan.
Ennakkolaskumaksu	Maksu, joka veloitetaan ennakkolaskusta, ei koske vähennyslaskuja.	Näytä laskussa Tätä toimintoa ei käytetä uudessa layoutissa
Käytetään, jos asiakkaalta vaaditaan maksu joka kerta kun muutosmääräin luodaan. Jos määrät on ilmoitettu ja parametrit oikein asetettu, ohjelma kysyy aina määräimen statusta muuttaessa, haluatko veloittaa asiakasta. Veloituksesta tulee ylimääräinen hintarivi, ja sitä voi muokata. Voit myös ilmoittaa, saako mainostoimisto osan maksusta.
Jos maksu määräytyy jokaiselle medialle paketissa.
Älä päivitä maksuja	Ei käytössä
Toimistokorvaus

Tällä välilehdelle ilmoitetaan kuinka iso osa määrästä, jonka saamme medialta, menee edelleen asiakkaalle ja/tai toimistolle. Oletusarvoina ovat ne tiedot, jotka ovat ilmoitettuna kussakin mediassa. On kaksi tapaa antaa provisiota edelleen asiakkaalle:

Kassa-ale netosta	Toimii kuten normaalit korvaukset
Kassa-alennus	Toimittajan kassa-alennus. Huom! Tämä ei kerro, mitä todellisuudessa olemme saaneet, vaan kiinteä vähennys.
Laskentapohja	Medianetto tarkoittaa, että ilmoitetaan asiakkaalle menevä prosenttimäärä siitä määrästä, jonka me saamme medialta.

Esim.: Jos laitat Asiakkaalle – ruutuun 2,00, asiakas voi saada jopa 2 % siitä prosenttimäärästä, jonka me saamme medialta. Jos media antaa meille 3 % toimistokorvausta, annamme asiakkaalle 2 % ja meille jää 1 %. Jos media antaa 1,5 %, asiakas saa kaiken, ja me emme saa mitään. Jos media taas antaa 10 %, asiakas saa 2 % ja me saamme 8 %.

Korvaus medialta tarkoittaa, että asiakkaalle kuuluva osa ilmoitetaan luvuin 50/50, 30/70, 80/20 jne.

Example: if you set 40, 00 “to client” on Commission 1 and 60, 00 “to us” , forty percent of the commission from media will be sent to the client and 60 percent is for us to keep.

If the media gives 3 % agency commission, we give 1, 2 % to the client and keep 1, 8 %. If the media gives 1, 5 % the client gets 0,6 % and we get 0,9 %. If the media gives 10 % the client gets 4 % and we get 6 %.

Type of allocation	If the commission shall be allocated between the clients sharing the cost or if the end client gets the whole amount.
Show on invoice	Not in use.
Capital cost

The tab capital cost shows how much fee mark-up the client shall have and how it shall be calculated.

Capital cost:

From client- how much in % we debit the client.

To agency- how much fee we give to the agency. Shown on the agency reconciliation.

Agency 2 - if we want to pass on fee to one more party. . Shown on the agency reconciliation.

To other agency- if you use another agency for bookings on a certain client. A separate agreement is necessary at the booking. In this field you must write how much fee the other agent shall charge us.

Example: We have a client whom we charge 5 % fee and write it in the field “from client”. Later the advertising agency shall have 1 % of this, and we write 1, 00 in the field “to agency”. In this case we keep 4 % for ourselves.

If we additionally are going to use another agency who will add 3 % fee, write it in the field “To other agency”. This means that we charge 5 % from the client; the agency gets 1% of it, the other intermediary gets 3& of it and we can keep 1 %.

Calculation basis	The amount on which fee shall be calculated. Gross= before discounts, Net = after discounts, Net after left commission or Net after received commission.

The difference between Net after left commission or Net after received commission is that all commissions not necessarily are forwarded to the client, but can be partly kept or forwarded to other intermediary.

Min	Minimum amount that shall be invoiced even if the percent based fee not is reached. It is selectable if the minimum fee shall be based Per insertion or Per price row.
Fee 2, 3 and 4	For additional fee mark-up to the client. Works like fee.
Allocation of fees	If the fee shall be charged the clients who share the cost, or if the end client shall pay the whole amount.
Show on invoice	Not in use.
Fee % of discount	If fee shall be charged on a certain discount code.

Example: We negotiate an advantageous discount and can have a part of it through the agreement. The discount code in the parameters rules the size of our part.

Show on invoice	Not used in the new layout.
To be deducted	Not in use.
Special agreement	It you work with Adform, you can register an agreement that is automatically generated when creating a plan and clicking the Adform-button. Set in the parameters the surcharge codes that shall be used in the booking. Calculation basis can be set on net, net-net or net- Agency commission.
Fixed price	Possible agreed price for all or an additional price to previous.
Extra measuring	Used only in Denmark
Foreign currency

The invoicing currency for the agreement is the one that is selected in the parameters. You can choose between own currency, the currency of the order, or an optional which you write in the field. You can also set a currency rate and a possible mark-up in order to cover currency discrepancies.

Invoicing currency	The currency for invoicing the client. Select between Own currency, the Order currency or Specified below.
Currency	If you chose Specified below, write the currency for invoicing. The system calculates first the order amount to the own amount before invoicing in the selected one. This provided that the invoicing currency and the order currency are the same.

Example: The order is in USD, our own currency is SEK but the client wants the invoicing in EUR. The order will be recalculated into SEK and then into EUR. If the orders had been in EUR, the same amount would have been invoiced the client without recalculation to SEK.

Invoicing rates	Select between Order rate, Day rate + mark-up (write the mark-up in ”mark-up when converting to SEK”) and If order rate differs from day rate with more than max. allowed diff. (write the difference in ”max difference”)
Currency for fixed
amounts in agreement	E.g. insertion fee. The amount is first calculated into own currency, thereafter to the invoicing currency

Conversion from base currency to foreign currency when invoicing

Invoicing currency	You can select Order rate, Day rate + mark-up (which is written in the field below) or If order rate differs from day rate with more than max. allowed diff (when the maximum difference is stated)

Conversion from order currency to base currency when invoicing

Mark-up
Comment

For notes regarding the agreement, the client, etc. Note that this text only is available here.

Own fields

Set own fields in base registers-general. The fields can be text fields or numerical fields. The content can be exported to Excel.

Client categories

Grouping clients in categories can be useful for statistics or e.g. for invoicing a certain client category at one time. Client category can be e.g. Cars, and be connected with clients as VOLVO, BMW, SAAB. Categories can also be used for different types of invoicing like current invoicing, once a week, once a fortnight, once a month, etc. Another example is to use categories to separate national/international clients.

Groups

Group can be used to separate clients belonging to different teams/departments/companies. Thus you can use groups for statistic purposes or to select and authorise the data. There are fields in the User register, where you can write the groups that the user is authorised to. Group can also be set on media.

Agencies

Here all advertising agencies those clients are connected to are entered. They are used as information on the order to the media. For those clients whose agreement says that they shall have a part of a commission, fee and surcharges, the agency of the client is used to make an agency settlement. In order for this to work, the agency has to be a supplier in the Purchase Ledger.

Code	Agency code
Name	Agency name, printed on the order
Address	Used in agency settlement
Fax	If number is wanted as suggestion when faxing orders and plans.
E-mail	If address is wanted as suggestion when mailing orders and plans.
Your ref + fax + e-post	(as above)
Supplier no in P/L	Used by agency settlement to generate a deduction bill that later can be paid to the agency. This will be handled as a normal supplier’s invoice in P/L.
Language on settlement	Used in agency settlement
Vat on settlement	Used in agency settlement
Cost centre	Used in posting of settlement, if the amount shall be put on a special result unit.
Cost object	Used in posting of settlement, if the amount shall be put on a special result unit.
Blocked	Blocks the agency.

MEDIA

Publisher

If publishers are registered, media can later be connected to these. Useful in statistics and in yearly agreements between client and media/publisher. When a media is connected in the price list and the media in the price list is connected to a publisher, the publishers are automatically activated in this program.

Media groupings

Different media can be connected to media groupings. Useful for different kinds of statistics A grouping can e.g be a special business.

Code	Code for grouping
Name	Name, e.g. Cars.
Media	Fetch the media belonging to the grouping.

Media

Registration of media that then shall be connected to the Media database. When connecting, all information is coming with it. The information is. Address, fax, telephone, e-mail address, currency, type of media, publisher, included media if combination . If one of those are changed it will be overwritten in the update of the media database, that is made every night.

General

If the media shall be connected to the database, fetch it from the fields “media in the database” and the system will fill address from there.

Name	Media name.
Address	Address on the order.
Fax	Number suggested when faxing.
E-post	E-mail address suggested when mailing order.
Short name	Used in sorting in Classic.
Media in the database	Used in connecting a media to the database.
Synchronisation	Options for synchronisation with the media database of Marathon
Default in combination	If the same media is twice in the list, select the one that shall be default in media combinations.
Parameters1
VAT to client	If VAT shall be on the insertions in this media (provided that the media is taxable).
VAT from media	If the media adds VAT when invoicing us. Used in entering media invoices via Classic.
Currency	Normal currency for the order. Can be changed at registration.
Language	Language of the order.
Media type	Type of media, e.g. TV, Internet, Radio, Magazine, etc
Trade agreements	For reporting to possible trade organisations.
Publisher	Publisher of the media. For statistics and yearly agreements between client and media/publisher.
Media statistics code	For selection and sorting in reports.
Supplier no in P/L	If the invoice always is coming from one supplier. Facilitates entering of supplier invoice.
Parameters 2
Earlier ad check	Amount of days before the insertion – in case you wish earlier ad check.
Material date	Not in use.
Header inv level 2	Invoice level 2 = one row per media in the invoice. Media name will be the header, if nothing else is written here.
Order distribution	How the order shall be sent: Fax, e-mail or e-order
Remind of control ex	If ticked, each order gets a row with reminder that a control example shall be sent.
Default surcharge code	If you want the media to be register to another code than 000 media cost.
Surcharge code not
changeable	Makes change of surcharge code impossible on the order.
Blocked	Blocks the media
Agreements 1 & 2

The commissions that the agency gets from the media and how it shall be calculated.

Valid from	Agreements start date. It is possible to have two agreements for a media, with different periods of validity.
Agency commission	How many percent agency commission that the media gives to us.

(Similar for other commissions)

Type of calculation	Of what the commission shall be calculated

1. All on net

2. Mtrl.c + Agency c, other

3. Mtrl.c + Agency c, Info.c, Paym.c

4. All on gross

5. Mtrl.c + Agency. c on gross, other (on net)

6. Agency. c + Info. c + Payment c, Mtrl. c

Description of calculation type 3

Material commission and agency commission are calculated on net.

On the net after deduction of material commission and agency commission, information commission is calculated

On the net after deduction of material commission. Agency commission and information commission, the payment commission is calculated.

Types 2 and 6 work similarly.

Type 5 as well, but material – and agency commissions are calculated on gross. This is later deducted from net before calculation of other commissions are made.

Type of commission	Select All from media is kept – otherwise the percentages for agency commission etc will not be fully used.
Special for surcharge
code	If you e.g. don't receive any commission for colour surcharge, enter the code for it and select Nothing is kept.
Media combination

If the media is a combination, all included media is shown here. All included media in a combination must exist as individual media in the database to be able to set a combination.

Media types

General

All new media have to belong to a media type. E.g. ad check and possible special postings are decided per media type. When a media is connected to the database the media type is coming automatically- the type that it has been registered to.

Code	Numerical code.
Name	Optional name.
Col mm price	If selected, millimetres are mandatory when entering order. Rarely used.
Sales	In case the revenue of the insertion shall be posted on a certain sales account. If empty, account is fetched from the base registers.(Similar for other accounts)
Days in credit check	Number of future days that shall be included in credit check.
Highest inv.level	Not used in portrait invoice layout
Header inv.level 4	Not used in portrait invoice layout
Ad check	If the type shall be ad checked.
Print	If ticked, insertion date is suggested when entering new insertion. If not, start- and end dates are suggested.
Do not invoice new
insertions	New insertions are automatically getting status S, “Do not invoice”
Earlier invoicing	Enter amount of days before “to insertion date” the current invoicing shall be done. Example: If you set 5 days, invoicing is done April 20th and yet including insertions until April 25th.
Media class in database	Media class in database that the type concerns. Only one type to each media class.
Coll. Media class	Definition for statistics, e.g. Online/offline

Table registration See separate description

Trade agreements	Used for statistics only.
Media statistic codes	For connecting media together and follow up in reports. Select new and write code and name.

ORDER

Surcharge codes

Codes that shall be used for registration of orders are entered in this tab. You can select other accounts if you don’t want the standard postings for surcharges.

Some codes are entered by Kalin Setterberg (media cost and colour surcharge) but you are free to add new codes when needed.

Code	Optional code
Internal name	This name is shown in Marathon.
Name	Name shown on invoice. Select language.
Agency commission	Tick in if you expect agency commission.
Capital cost	If capital cost shall be calculated on the code.
Invoiced by the media	If the invoice is expected from the media. The codes with this box ticked are shown in the Reconciliation
Discount	Possible discount in the surcharge
Highest cost discr.	Rarely used. Only if reconciliation is made per Surcharge code.
Highest revenue discr.	See above.
Fixed price	Comes automatically when the surcharge is entered.
Account	If the revenue from surcharges are posted on a certain sales account. If empty, the accounts set in base registers are valid

(Same goes for cost account and book-away account)

Cost centre	Possibility to change cost centre of the client
VAT	K=client’s VAT, M=media’s VAT, N= no VAT.

For media cost and colour surcharge, select media’s VAT, for other codes, most often, client’s VAT.

Show on plan	Shows VAT on plan printout
Sum with media cost	Select if the code shall be summarized with the media cost’s gross price, net price or not at all. Both in invoice and plan printout
Show in footer of media
plan, graphic plan
and invoice	Instead of showing on order as a separate price row, the surcharge cost can be specified on the footer of the page. Note! A print template is necessary.
Do not invoice	If surcharges are on an order and shall not be invoiced
Blocked	Blocks the invoice

Discount codes

In this tab discount codes are created and specified.

To the agency	The agency's discount in agency settlement
Cap cost % of disc.	Select if the discount shall be added to the agreed discount. You can enter several codes. Note, that there should not be any default code set in the parameters.
Disc. Code in price list	Added to those media, who gets discount after the agency commission has been withdrawn. Contact Kalin Setterberg for more information.

Placement codes

The placement codes that have been created can later be selected when adding placement manually into the order. By using the database, the codes are coming automatically.

Format codes

The format codes that have been created can later be selected when adding formats manually into the order. By using the database, the codes are coming automatically

Colour codes

The colour codes that have been created can later be selected when adding colours manually into the order. By using the database, the codes are coming automatically These codes are printed on the material list.

Material codes

New material codes are created here, i.e. how the material shall be delivered. In the order –general. It is possible to write delivery and that will be printed out on the order. Material code can e.g. be Courier, ISDN or 999999 ”earlier inserted” which means that the material is available already.

Reporting codes

Register for codes that can be used on insertions for statistics

Insertion status codes

Possibility to create own S-status codes. E.g. S2 for “wait for correction”

OTHER

Users

A person must be filed as a user in the media system before he/she can be an owner of a plan client manager or reference on an invoice

General

Name, telephone and fax References on plan printout.

Printer
Reminder control ex	Possibility to print reminder to the media of control examples from the ad check in Classic 08-21. Printer entered here will be suggested.
Invoices	When the user prints invoices in Classic this printer is suggested.
Authorisation

Here you can restrain users’ authorisations.

Group shown in
search functions	Group that users shall see in search programs in Classic. If empty, everything is shown
Authorised to group	Group/groups that the user is authorised to. If empty, everything is shown.
Also authorised to client	If the user is authorised to certain clients belonging to a group where she/he has no access to, the clients can be entered here.

Reconciling codes

Discrepancies that occur if the media invoice does not agree with client invoice are automatically marked with discrepancy codes- reconciliation codes- according to the rules that are set in the reconciliation codes.

Code	Selected code
Name	In the example: not approved positive discrepancy .
Client invoices	The code allows unlimited discrepancies, positive or negative.
Media invoices	The code allows unlimited discrepancies, positive or negative.

(Same on booked away amounts and pending discrepancies).

Discr. Negative amt.	A 0-0 interval means negative discrepancies are not allowed.
Discr. Positive amt.	If the insertion has a positive discrepancy from 101 SEK and up, this insertion gets this reconciliation code. Positive discrepancy means that we have invoiced more from the client than media has invoiced us.
Valuation order	In this case five (5). That means that the system first checks if the discrepancy can be classified to code 1, thereafter code 2, etc. 1 means no discrepancy, 2 allowed discrepancy (normally up to 100 SEK). Number 3 can be ”only client invoice sent”, number 4 “only media invoice received” etc.

The idea with these codes is that when printing lists , you can select to see certain reconciliation codes. It is also easy to book away all discrepancies of a certain type , e.g. approved discrepancies.

Claim texts

When claiming a media invoice you can fetch the text from the register.

Report- and column templates

See separate manual for these functions.

Document types

In this program document types are created, which are used for marking scanned documents in Documents. A document type can e.g. be AG= Agreement.

Documents

Documents that are scanned can be picked up in Media client agreement in Frontoffice.

Parameters

The general settings for the company are found in the parameters. These are set when starting to use Marathon, but can of course be changed.

General
Company name	Company code
Language	Select language
Currency	Company’s currency. All plans re printed in this currency.
Authorisation confidential	Authorisation level for confidential clients
Synchronize clients in PRO	Changes of address in MED will also be changed in PRO for the client code.
Automatic transfer
of clients to S/L	New client is automatically also created in the Sales Ledger.
Decimals	Decimals can be used in Marathon. This parameter should NOT be changed before checking with Kalin Setterberg.
Type of credit check	See separate manual of credit handling.
Only def orders in credit check	If empty, also preliminary orders are checked.
Standard printer	Not in use
Authorisation

Settings for the old authorisation system in Classic.

Basic information

Standard values for creating Clients and Media

Plans and orders

Standard values for plans and orders.

Media plan draft	State discount codes if you want to use the draft
Ad check
Sorting for ad check	Media/Media type/Combination etc.
Ad check method	Insertion status, Own field no inv, Own field inv
Layout	The template for reminder of control copies is set here.
Invoicing

Standard settings for invoicing concerning e.g. vat rates, accounts for invoices with media costs, surcharges, etc. periodical tables are set here, if you want a certain invoice date interval to be booked in a certain period (not necessarily the same period).

Save general invoice text	Check if you want to save the general invoice text that can be written in the invoicing 08-70-10 .
VAT-allocated posting	1234 in position 6 means that the sales are booked with the end numbers 01, 02, 03 and 04 of the account, depending of the VAT rate and country of the invoice.
Invoice type	The invoice type is MF and shall not be changed
Cost centre from group	If you use cost centres in the bookkeeping, the group's cc is fetched automatically. Otherwise it is fetched from
Show latest client no from SL
Create one client pr. product in SL	In the invoicing you can choose to handle products as separate clients, which can be helpful in possible reminders and interest invoices. Otherwise all invoices come to the client number of the client.
Cap cost % of disc code	If the surcharge concerns only one discount code. Otherwise this is stated directly on the discount code
Vat in commisisions on VAT free media	When invoicing a vat free client, you can still count vat on the commission parts. If the commission is a deduction, the Vat will be negative.
Vat in part of neg disc	. See above. Vat is entered on codes with capital costs in percentage
Count cash discount
from total incl VAT	Otherwise it will be counted from the total excl. VAT
Rate mandatory in order	Not recommended, makes manual rate updating mandatory on new orders
Invoice surcharge with status R
Demand actual currency rates	Invoicing cannot be made if the rate is not updated
Use rate of insertion date	Fetches rate from insertion date. For both client- and media invoices
E-mail heading	Heading when sending invoices as emails
E-mail only invoices with
amount <> 0	Stops invoices with zero amount from being sent (e.g. pre-invoice deductions)
Invoice fee only on invoices
with amount <> 0	Does not add invoicing fees to zero invoices
Include invoices made in PRO	Allows collective invoicing with a project invoice. NB! Print template has to be adjusted.
Do not update client in SL	If you want to update the client manually when invoicing.
Today's date default on ”to ins date”	Suggests today's date as end date in teh insertion date field 08-70-10
Send all invoices via
Invoice distribution	No Invoices will be sent from 08-70-10, but all from the Invoice distribution program.
Accounts

The posting of media invoices is divided in three parts.

First part shows sales and what goes to the client. It is media sales, additional sales, insertion fees and other fees. Also commission deductions are booked on different accounts. The first part concerns everything until Cash discount.

In the other part accounts are chosen for commissions. It is good to post all commissions separately. The other part concerns everything until Media cost.

Settlement surcharges Not in use

Surcharge Not in use

The third part conserns the parts that are left to the agency in agency settlements and concerns everything until Cash discount

Cap cost from receivables Not in use

Cap cost from revenues Not in use

Accounting periods	If you want to handle periods separately from accounting periods, you can set up own periods for the media system. This concerns both media- and client invoices.
Pre-invoice texts	You can write a default text that comes as suggestion on pre-invoices in 08-70-23
Media invoices

These parameters concern entering of media invoices only if you have outsourced your invoice handling to Kalin Setterbergille.

Kalin Setterberg sets the parameters

Special agreements

A special agreement calculates the cost/revenue automatically based on the turnover of the plan.

First, enter media and surcharge code for the purchase price and then a second surcharge code (invoiced by media) that is used on the surcharge (no invoice from the media). After that the Special agreement tab will be activated. State the agreed percentage.

Reconciling

Setting for reconciliation and how to book away discrepancies.

Highest discrepancies	Enter accepted discrepancies, unless you are using automatic reconciling codes.
Voucher type	If you want to use another voucher type for book- away's
Transfer to SL	Check if you want to book the updated discrepancy.
Include ext. surcharges in
reconciliation	It is possible to include external surcharge codes to a media invoice reconciliation (external: not invoiced by media).
Only gross reconciliation
Reconciliation per code	Not in use
Reconciliation per insertion	Not to be changed
Suggest today's date as accounting date
Company in GL/SL/PL	Not to be changed, field has to be blank or have a company code.
No reconciliation codes in 08-80-11
Warn if ad check 01-30 not is done
Sorting of updated discrepancy
bookings	Sorting per client, order or plan
Show details when updating
discrepancy postings	Shows the posting per order.
Surcharge code for corrections	Corrections can be made directly in reconciliation of media invoices. If you don't want to define surcharge code, they will be posted on code 000, media cost.
Maximum amount rounding	State maximum rounding amount. The rounding will be posted on a designated rounding account.
Periodical allocation from
Age analysis	Possibility to define own days for the age analysis report (02-71)
Accounts
Trade creditors	All trade creditors will be booked on this account . If the field is empty, the account stated on the supplier will be used.
Trade creditors-cc	Cost centre with same principle as above.
Rounding	Concerns both client- and media invoices.
Currency discr.	Account for discrepancies due to currency rates
Media cost	Account for book-aways, regardless if they are revenues or costs.
External surcharges
Default pending account	Normally not in use.

Agency settlement

Settings concerning Agency settlement are done in 08-71. An updated agency settlement can be booked and moved to the purchase ledger. You can also select decimals for VAT and details regarding Reclamations. Reclamations (claims) require a certain print template, please contact Kalin Setterberg.

@@ Line 424: / Line 424: @@
 Esim.: Jos laitat ''Asiakkaalle'' – ruutuun 2,00, asiakas voi saada jopa 2 % siitä prosenttimäärästä, jonka me saamme medialta. Jos media antaa meille 3 % toimistokorvausta, annamme asiakkaalle 2 % ja meille 						jää 1 %. Jos media antaa 1,5 %, asiakas saa kaiken, ja 	me emme saa mitään. Jos media taas antaa 10 %, asiakas saa 2 % ja me saamme 8 %.
-Commissions from media means that you write how much the client receives in format 50/50, 30/70, 80/20 etc.
+Korvaus medialta tarkoittaa, että asiakkaalle kuuluva osa ilmoitetaan luvuin 50/50, 30/70, 80/20 jne.
 Example: if you set 40, 00 “to client” on Commission 1 and 60, 00 “to us” , forty percent of the commission from media will be sent to the client  and 60 percent is for us to keep.

Difference between revisions of "Media Base registers/fi"