Difference between revisions of "Expense reports startup/da"
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Adgang til udlægsmodulet indstilles i {{pth|System|Adgang}} under Bogføring og kobles til brugeren i {{pth|System|Basisregister/Generelt/Brugere}} under fanebladet {{flik|Adgang}}. |
Adgang til udlægsmodulet indstilles i {{pth|System|Adgang}} under Bogføring og kobles til brugeren i {{pth|System|Basisregister/Generelt/Brugere}} under fanebladet {{flik|Adgang}}. |
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Set up new cost objects in Base registers/GL/Cost objects. Use the same code as user- and employee codes. |
Set up new cost objects in Base registers/GL/Cost objects. Use the same code as user- and employee codes. |
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Revision as of 10:44, 23 February 2016
Contents
Indstillinger
Parametre
Parametre indstilles i System: Basisregister/Bog/Parametre/Registrering/Udlæg.
| Gældskonto for udlægsregnskab | Angiv konto. Hvis betalingen skal sendes via Marathon måkontoen være integreret med Kreditorer. Kontoen må også ha kobling til Omkostningsbærer (System: Basisregister/Bog/Konto). |
|---|---|
| Angiv moms for registrering af udlæg | Hvis medarbejderen skal ha mulighed at udfylde momsbeløbet. |
| Angiv indkøbskode for registrering af udlæg | Hvis medarbejderen skal ha mulighed at anfive indkøbskode på jobindkøb. |
| Hent omkst fra medarbejdergruppe | Hvis gældskontoen for udlæg kræver omkostningssted må det hentes fra gruppen, der en angivet på medarbejderen. |
| Dersom udlæggene må godkendes af nærmeste chef. | |
| Hvis udlægsregnskabet skal gå direkte til godkendelse af nærmeste chef eller hvis det skal godkendes af økonomiafdelingen først i Økonomi: Udlæg fanebladet Udlægsopfølgning. Hvis godkendelse af nærmeste chef er valgt, må chefen være angiven i System: Basisregister/Generelt/Brugere, fanen Øvrigt. På den måde bliver udlægget synligt for denne i Økonomi: Godkendelse. Hvis ikke, må "Færdig for godkendelse" afkrydses på udlægget. | |
| Mulighed, at kun slutgodkende udlæg skulle kunne bookes. |
Adgang
Adgang til udlægsmodulet indstilles i System: Adgang under Bogføring og kobles til brugeren i System: Basisregister/Generelt/Brugere under fanebladet Adgang.
Omkostningsbærer
Set up new cost objects in Base registers/GL/Cost objects. Use the same code as user- and employee codes.
Expense types
By using different expense types, entering expense reports as well as booking them will be easier. The different types can be selected from a drop-down menu. Yet we recommend not having too many expense types. Create new and administrate expense types in Base registers/GL/Expense types.
| Instruction | Instructions written in the two fields (text and amount) makes the fields mandatory when entering an expense report. |
| Liabilities account | An alternative account to the one set in the parameter (optional). |
| Purchase code | If the expense is booked on an external project, enter purchase code. |
| Contra account for project purchases | A rarely used setting. An account in credit can be stated when an expense is entered on a project. (The account for project purchases set in the parameters in Base registers/PL/Parameters/Preliminary entering will be automatically debited). |
| Project mandatory | Check the box if project will be a mandatory field in the expense report. |
Use the table for determining how the posting of the expense shall be done. You can either make it simple and just enter an account that shall be suggested to the employee when entering expenses, or use a variety of combinations such as fixed prices, unit prices, percentages of the total sum to different accounts, etc. to facilitate the bookkeeping procedure.
If the employee is entering a project on an expense row, the expense will be considered and posted as a project regardless of expense type. The reason for this is to avoid missing a project purchase.
| Project purchases |
Project purchases are posted on the account for purchases stated in the parameters in Base registers/PL/Parameters/Preliminary entering
| Office material |
| Taxi |
| Internal representation |
When booking internal representation, the VAT posting has to be done manually.
Disbursement of expenses
The disbursement to the employee is done the same way as payments to a supplier. The best payment method is Bank account without notification. The following settings are required before disbursement.
| Supplier | If the disbursement is executed via Marathon, the employee has to be filed as a supplier in Base registers/PL/Supplier with the same code as his/her employee- and user codes. |
Required fields:
| Name | (tab General) |
| Address | (tab General) |
| Payment method | Bank account without notification (tab Payment) |
| Rec account | The whole bank account number inclusive of clearing number (tab Foreign payments) |
| Trade creditors’ account | Liabilities account for the expense report (tab Other) |
| Cost object | (tab Other) |
| Payment selection | Print a payment selection in 03-60-01 and filter on the creditor’s account, which is stated on the expense type. Choose payment method BK.
The disbursement is made the same way as payment of suppliers’ invoices via the Payment program or file transfer to the bank. |
