Difference between revisions of "Periodical allocations/en"
From Marathon Documentation
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+ | == Settings == |
| + | * The account for periodical allocations (accruals) shall be assigned to Periodical Allocation. |
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| + | * The account for periodical allocations shall be set in Accounting | Backoffice | Base registers, Purchase ledger tab. Open the Parameter and go to Preliminary entering tab. |
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| + | * If several allocation accounts are to be used, this can be set up in Accounting | Backoffice | Baser registers, under the Purchase ledger tab. Open Parameters and go to the Preliminary entering tab and tick Allow changes on allocation account. The field for allocation accounts will then be available during registration. |
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| + | == Allocate supplier’s invoice == |
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| − | In Marathon's General ledger you can Iet the system take care of periodical allocations (accruals). Assign a specific accruals account to the Periodical allocation in th chart of accounts in {{pth|System|Basre registers/GL/Accounts}}. In the example below, we have used account 1722 |
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| + | * Fill in the cost account and period when posting a supplier invoice. The invoice is then recorded in the periodical allocation account when it is posted. |
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| + | * The period can be entered as MMYY- MMYY or DDMMYYYY- DDMMYYYY(in your country's format). For MMYY, the amount is distributed evenly over the months, and for DDMMYYYY, the amount is adjusted according to the number of days in the month. |
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{{ExpandImage|BOK-PER-EN-Bild1.png}} |
{{ExpandImage|BOK-PER-EN-Bild1.png}} |
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| + | == Allocation in voucher == |
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| + | * Enter the account for periodical allocation in the voucher, a new tab appears, Allocation. |
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| + | * Enter cost account and amount and the period that the amount will be allocated over in the Allocation tab. |
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| + | * The period can be entered as MMYY- MMYY or DDMMYYYY- DDMMYYYY (in yor country's format). For MMYY, the amount is distributed evenly over the months, and for DDMMYYYY, the amount is adjusted according to the number of days in the month. |
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| + | == Update periodical allocations == |
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| − | = Booking with allocation = |
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| + | * Update the allocations for the current period in Accounting | Backoffice | Periodical allocations, the Update periodical allocations tab. |
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| + | * Enter current period. |
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| − | When you book something on an account assigned to Periodical Allocation, an additional tab opens in the voucher booking program. Go to the tab and enter cost account, total sum and period for the allocation. |
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| + | * The last day in the current period is suggested as Accounting date, but this can be changed. |
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{{ExpandImage|BOK-PER-EN-Bild3.png}} |
{{ExpandImage|BOK-PER-EN-Bild3.png}} |
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| − | The total sum will thus be allocated over the entered period, equally per month. |
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| + | * A periodical allocation that has not been updated can be edited in Accounting | Backoffice | Periodical allocations, tab Edit periodical allocations. |
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| + | * Select the record and open – or use Batch change if you want to edit several records at the same time. |
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| − | '''Allocations via Supplier's invoices/Approval''' |
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| + | * Here you can change account and period. The amount should not be changed; it would create a discrepancy with the bookkeeping. |
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| − | Registrer the invoice as usual. Select cost account and a period.The system then understands that the cost shall be allocated over the period. If you have several accounts for allocation, select the right one in Account for periodical allocation. |
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{{ExpandImage|BOK-PER-EN-Bild4.png}} |
{{ExpandImage|BOK-PER-EN-Bild4.png}} |
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+ | == Reconcile allocations== |
| + | * Use the report Reconciliation of periodical allocations in Accounting | Reports. |
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| + | * Select period ahead of time and accounting date until the last date of the reconciliation period. |
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| − | Update the allocations for the period in Classic 01-41. Write period and check that the accounting date is correct. |
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| + | * The amount on the list is reconciled with the account for automatic allocations. The balance on the account is shown e.g. in Accounting | Queries, Accounts tab or in Account specification in Accounting | Reports, General ledger tab. |
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{{ExpandImage|BOK-PER-EN-Bild5.png}} |
{{ExpandImage|BOK-PER-EN-Bild5.png}} |
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| + | * Print the report Reconciliation of periodical allocations without period selection. The field Print updated must be unchecked. This will display everything that needs to be updated, allowing any outdated allocations from previous periods to be identified. |
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| + | * Check the account for periodical allocations in Accounting | Queries, Accounts tab or in Account specification in Accounting | Reports, General ledger tab and check if bookings have been made without assignment code. Look in the Type column. |
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| − | Reconcile in Classic 01-62. Select future allocations, booked until the last date of the period. The example below shows allocations from February 2014 and forward to be reconciled with updated (booked) per January 2014 |
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| − | {{ExpandImage|BOK-PER-EN-Bild6.png}} |
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| − | Check Classic 01-99-03. The program shows all unupdated allocations and possible errors. |
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| − | {{ExpandImage|BOK-PER-EN-Bild7.png}}{{ExpandImage|BOK-PER-EN-Bild8.png}} |
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| − | Check also the bookkeeping to see that no postings without assignment to allocations have been made (i.e. transactions on the account for periodical allocation that lacks assignment code P). |
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[[Category:BOK-PER-EN]] |
[[Category:BOK-PER-EN]] |
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| + | [[Category:Manuals]] |
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| + | [[Category:Accounting]] |
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Latest revision as of 11:16, 19 January 2026
Contents
Periodical allocations
Settings
- The account for periodical allocations (accruals) shall be assigned to Periodical Allocation.
- The account for periodical allocations shall be set in Accounting | Backoffice | Base registers, Purchase ledger tab. Open the Parameter and go to Preliminary entering tab.
- If several allocation accounts are to be used, this can be set up in Accounting | Backoffice | Baser registers, under the Purchase ledger tab. Open Parameters and go to the Preliminary entering tab and tick Allow changes on allocation account. The field for allocation accounts will then be available during registration.
Allocate supplier’s invoice
- Fill in the cost account and period when posting a supplier invoice. The invoice is then recorded in the periodical allocation account when it is posted.
- The period can be entered as MMYY- MMYY or DDMMYYYY- DDMMYYYY(in your country's format). For MMYY, the amount is distributed evenly over the months, and for DDMMYYYY, the amount is adjusted according to the number of days in the month.
Allocation in voucher
- Enter the account for periodical allocation in the voucher, a new tab appears, Allocation.
- Enter cost account and amount and the period that the amount will be allocated over in the Allocation tab.
- The period can be entered as MMYY- MMYY or DDMMYYYY- DDMMYYYY (in yor country's format). For MMYY, the amount is distributed evenly over the months, and for DDMMYYYY, the amount is adjusted according to the number of days in the month.
Update periodical allocations
- Update the allocations for the current period in Accounting | Backoffice | Periodical allocations, the Update periodical allocations tab.
- Enter current period.
- The last day in the current period is suggested as Accounting date, but this can be changed.
Edit allocations
- A periodical allocation that has not been updated can be edited in Accounting | Backoffice | Periodical allocations, tab Edit periodical allocations.
- Select the record and open – or use Batch change if you want to edit several records at the same time.
- Here you can change account and period. The amount should not be changed; it would create a discrepancy with the bookkeeping.
Reconcile allocations
- Use the report Reconciliation of periodical allocations in Accounting | Reports.
- Select period ahead of time and accounting date until the last date of the reconciliation period.
- The amount on the list is reconciled with the account for automatic allocations. The balance on the account is shown e.g. in Accounting | Queries, Accounts tab or in Account specification in Accounting | Reports, General ledger tab.
In case of discrepancy
- Print the report Reconciliation of periodical allocations without period selection. The field Print updated must be unchecked. This will display everything that needs to be updated, allowing any outdated allocations from previous periods to be identified.
- Check the account for periodical allocations in Accounting | Queries, Accounts tab or in Account specification in Accounting | Reports, General ledger tab and check if bookings have been made without assignment code. Look in the Type column.
