Difference between revisions of "SAF-T Finance in Marathon"

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=Norwegian SAF-T financial in Marathon=
  
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Prerequisites, setup and general information about the SAF-T Financial report in Marathon  
  
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=== General info and configuration/setup needed ===
  
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As of Marathon version W1946 there is a report in Accounting/Reports, tab: General ledger, report: SAF-T.
  
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To be able to run the report you need to do some preparations in Marathon. There are also some additional information and possible changes in processes that you may or may not be of concern for You, depending on what functionality you are using in Marathon. These topics are described last under Function specific information.
  
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You are recommended to read the general information regarding the SAF-T reporting on skatteetaten. There you’ll find information about how to map the chart of accounts, VAT codes etc. The following documentation simply states where in Marathon the SAF-T required information is to be entered; not how this information should be filled.
  
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We recommend that you do the required mapping as soon as possible in January and test the report continuously during January. This way Kalin Setterberg can help you sort out unforeseen errors before deadline for the definitive VAT reporting.
 
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The report can only handle data registered in the graphical interface in Marathon. We recommend you to close Classic completely before entering any data in 2020. Contact Kärt on km@kase.se if you want assistance to close Classic.
  
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If you don’t close Classic completely, following functions are not allowed to use for any data in 2020.
  
   
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== Settings == <!--T:14-->
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=== Update Marathon to W1946 ===
  
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Skatteetaten’s website contains information on how different codes should be mapped and entered for SAF-T reporting. This section describes what needs to be done in Marathon.
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The Norwegian SAF-T financial exists in Marathon as of Marathon version W1946. If You do not see the report in Accounting/Reports, tab: General ledger, report: SAF-T you need to get your installation updated to W1946. Contact support@kase.se for help in this. If you do see the SAF-T report, you have W1946 and can continue reading this instruction.
  
   
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== Company information == <!--T:15-->
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== Basic setup and mapping ==
  
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Enter the company details and contact person in System | Base register | Company specific parameters, on the E-documents tab. Enter the details for all companies that are to submit the SAF-T report.
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=== Contact person and other company specific information ===
  
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Below listed fields in Base registers / General / Company Specific parameters, tab: E-documents needs to be filled for each company on your installation that are to run the SAF-T report.
  
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{{ExpandImage|ACC-REN-Bild1.png}}
 
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=== Mapping of outgoing VAT to the Norwegian SAF-T financial standard ===
  
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Outgoing VAT codes (position 5-6 on revenue accounts) needs to be mapped according to the Norwegian SAF-T financial standard. This is done by filling the field Reporting code to authorities in Base registers / G/L / Parameters, tab: VAT
  
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{{ExpandImage|ACC-REN-Bild2.png}}
 
 
 
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{{ExpandImage|ACC-SAF-EN-Bild1.png}}
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Information about how to map Your VAT classes is found on skatteetaten.
  
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=== Mapping of VAT-classes to the Norwegian SAF-T financial standard ===
  
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All VAT classes in the current bookkeeping year must be mapped according to the Norwegian SAF-T financial standard. This is done by filling the field Reporting code to authorities in Base registers / G/L, VAT classes.
  
   
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== Parameters == <!--T:16-->
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{{ExpandImage|ACC-REN-Bild3.png}}
 
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Go to Accounting | Backoffice | Base registers | Parameters, open the accounting year and the VAT tab. Enter the reporting code for output VAT under Reporting code to the authorities.
 
 
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{{ExpandImage|ACC-SAF-EN-Bild2.png}}
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Information about how to map Your VAT classes is found on skatteetaten.
  
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=== VAT number on all clients and suppliers subject to VAT ===
  
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All clients and suppliers which are subject to VAT must have VAT number in Marathon. This is registered on the client in MED or PRO (or S/L if you use DIN/DFA (Direct Invoicing). Only clients/Suppliers for which you have sent or received an invoice needs to be registered with VAT number.
  
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Recommendation: There is a parameter which makes VAT number mandatory on suppliers in Base register / P/L / Parameters, tab: General, field: VAT number mandatory.
  
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VAT no shall be registered in the following format: 999999999MVA or NO999999999MVA
 
   
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== VAT classes == <!--T:17-->
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=== Mapping of chart of accounts to Norwegian SAF-T financial standard ===
  
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All accounts in the current bookkeeping year must be mapped according to the Norwegian SAF-T financial accounts. This is done by filling the field Reporting code to authorities in Base registers / G/L, Account.
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All VAT classes for input VAT in the current accounting year must be mapped in accordance with the standard. Enter the Reporting code to the authorities for each VAT class in Accounting | Backoffice | Base registers, on the General ledger tab.
   
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{{ExpandImage|ACC-REN-Bild4.png}}
 
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{{ExpandImage|ACC-SAF-EN-Bild3.png}}
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Information about how to map Your chart of accounts is found on skatteetaten.
  
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== Running the report ==
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== Chart of accounts == <!--T:19-->
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For all accounts in Accounting | Backoffice | Base registers | Accounts, the SRU code, SAF-T Grouping category and SAF-T Grouping code must be entered.
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The SAF-T report is found in Accounting/Reports, tab: General ledger, report: SAF-T. Select the reporting period and press EXPORT. Save the file on desired location.
  
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These fields can be batch changed and are displayed in the list of accounts.
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If the report cannot be exported, you will receive an error message. Please note that only the first error will be displayed. So, we urge you to follow the instructions thoroughly and map everything accordingly before running the report.
  
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<!--T:20-->
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{{ExpandImage|ACC-SAF-EN-Bild4.png}}
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== Clients and suppliers == <!--T:21-->
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Clients to whom an invoice has been sent and suppliers from whom an invoice has been received must have a VAT number and a postal address in Marathon, regardless of whether they are liable for VAT.
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The postal address must be entered in full, including both the postcode and town, e.g. 0101 Oslo.
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The VAT number must be entered in the format 999999999MVA or NO999999999MVA.
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This information is registered for clients in project accounting, for clients in media, or – if Marathon’s direct invoicing is used – for clients in the Sales ledger.
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With the VAT number mandatory setting, you can specify that the VAT number must be entered for suppliers. This setting is found under Accounting | Backoffice | Base registers, on the Purchase ledger tab. Open Parameters, then the Suppliers tab.
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== Print the report== <!--T:22-->
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The SAF-T report is printed under Accounting | Reports, on the General ledger tab. Enter the accounting period and click Export. Save the file.
   
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<!--T:23-->
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[Category: Manuals]
  
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[Category: Accounting]
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[[Category:Accounting]]
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[Category: ACC-REN-EN]
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[[Category:ACC-SAF-EN]]
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[[Category:Manuals]]
   
   

Latest revision as of 08:43, 22 July 2026

Settings

Skatteetaten’s website contains information on how different codes should be mapped and entered for SAF-T reporting. This section describes what needs to be done in Marathon.

Company information

Enter the company details and contact person in System | Base register | Company specific parameters, on the E-documents tab. Enter the details for all companies that are to submit the SAF-T report.

Parameters

Go to Accounting | Backoffice | Base registers | Parameters, open the accounting year and the VAT tab. Enter the reporting code for output VAT under Reporting code to the authorities.

VAT classes

All VAT classes for input VAT in the current accounting year must be mapped in accordance with the standard. Enter the Reporting code to the authorities for each VAT class in Accounting | Backoffice | Base registers, on the General ledger tab.

Chart of accounts

For all accounts in Accounting | Backoffice | Base registers | Accounts, the SRU code, SAF-T Grouping category and SAF-T Grouping code must be entered. These fields can be batch changed and are displayed in the list of accounts.

Clients and suppliers

Clients to whom an invoice has been sent and suppliers from whom an invoice has been received must have a VAT number and a postal address in Marathon, regardless of whether they are liable for VAT. The postal address must be entered in full, including both the postcode and town, e.g. 0101 Oslo. The VAT number must be entered in the format 999999999MVA or NO999999999MVA. This information is registered for clients in project accounting, for clients in media, or – if Marathon’s direct invoicing is used – for clients in the Sales ledger. With the VAT number mandatory setting, you can specify that the VAT number must be entered for suppliers. This setting is found under Accounting | Backoffice | Base registers, on the Purchase ledger tab. Open Parameters, then the Suppliers tab.

Print the report

The SAF-T report is printed under Accounting | Reports, on the General ledger tab. Enter the accounting period and click Export. Save the file.

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