Difference between revisions of "Monthly closing reconciliation/da"
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| + | = Monthly closing and reconciliations= |
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| + | == Monthly closing == |
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| − | == Månedsafslut og afstemninger == |
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| + | === Bookkeeping === |
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| + | * Update periodical allocations in Accounting | Backoffice | Periodical allocations, the Update periodical allocations tab. |
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| + | * Print the Reconciliation periodical allocations in Accounting | Reports, General ledger tab and compare with the balance on the account for periodical allocations. Read further under Reconciliation Periodical allocations. |
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| + | * Print VAT declaration under Accounting | Reports, General ledger tab. See separate chapter about VAT reconciliation. |
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| + | ===Sales ledger=== |
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| + | * Check balances on the Trade debtor's accounts and compare with balance report in Accounting | Reports, Sales ledger tab. Read more under Reconciliation Sales ledger. |
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| + | * Print Payment reminders in Accounting | Client invoices, Reminders tab. Reminders for single invoices is easily made in the Queries tab. Search the invoice and press the Payment reminders button. |
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| + | * Interest invoicing is made in Accounting | Client invoices, Interest invoices tab. |
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| + | ===Purchase ledger=== |
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| + | * Check balances on the Trade creditor’s accounts and compare with balance report in Accounting | Reports, Purchase ledger tab. Read more under Reconciliation Purchase ledger. |
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| + | Project accounting |
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| + | * Check that everybody has reported their hours Use the report Reconciliation time. |
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| + | * Register project related costs, book supplier invoices and expense reports. |
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| + | * Update hours and purchases in Projects | Backoffice | Transactions, Update WIP tab. Adjust and invoice. Close finished projects. |
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| + | * Zero invoice in Projects | Invoicing, Zero invoicing tab (especially if you use balance sheet account for project purchases). |
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| + | * Print out WIP list accounting period in Projects | Reports and compare un-deducted pre-invoice (read more in chapter Reconciliation Pre-invoice) and purchase price WIP for purchases with the WIP account for purchases (if it is in use, read more in Reconciliation WIP account purchases). |
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| + | * Compare invoiced in the project accounting with the revenue accounts in the bookkeeping that are used in the invoicing. Read more in Reconciliation Invoiced. |
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| + | * Print project reports in Projects | Reports |
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| + | ==Reconciliation== |
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| + | ===Periodical allocations=== |
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| + | '''Reconciliation:''' |
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| + | * Update periodical allocations in Accounting | Backoffice | Periodical allocations, tab Update periodical allocations. |
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| + | * Reconcile the allocations in Accounting | Reports, General ledger tab. The report is called Reconciliation Periodical allocations. Make a selection of the future allocations that are booked to the last date in that period. |
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| + | * Example: Period 010725-blank and Accounting date blank -300625. Tick in Print out updated. Compare the amount of the list with the account for automatic periodical allocations. You can see its balance in e.g. Accounting | Queries, Accounts tab or in Accounting | Reports, General ledger tab. |
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| + | '''In case of discrepancy:''' |
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| − | === Bogføring === |
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| + | * Print the report Reconciliation periodical allocations without selection on period or accounting dates. Make sure that the option Print updated not is ticked. Then you see all allocations that wait for update; there might be unupdated allocations in previous periods to catch up. |
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| + | * Check the account for periodical allocations in Accounting | Queries, Accounts tab, or in Accounting | Reports, General ledger tab, Account specification. Check in the column Type if there have been bookings without assignment code. |
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| + | === VAT === |
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| − | * Opdatér periodiseringer i {{pth|Økonomi|Opdatér periodiseringer}} |
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| + | Marathon keeps track of VAT- liable revenue, VAT-exempt revenue and foreign export with subaccounts. |
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| + | XXXX01 – VAT-liable domestic |
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| − | * Afstem periodiseringer under {{pth|Økonomi|Rapporter}}/Afstemning periodiseringer mod saldo på periodiseringskontoen. Se videre under Afstemning periodiseringer. |
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| + | XXXX02 – VAT-exempt domestic |
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| − | * Momsrapporter udskrives i {{pth|Økonomi|Rapporter}}. Se separat afsnit over Momsafstemning |
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| + | XXXX03 – outside the EU |
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| − | * Balance- og resultatregninger udskrives i {{pth|Økonomi| Rapporter}}. |
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| + | XXXX04 – within the EU |
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| − | '''Debitorer''' |
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| + | It is important to keep to Marathon’s structure, to avoid discrepancies. The system is not capable of interpreting and placing bookings on accounts without subaccounts on the VAT declaration. |
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| − | * Afstem saldo på kundefordringskontoen av saldo på kundefordringskontoen mod saldoliste under {{pth|Økonomi|Rapporter}} Se videre under Afstemning debitorer |
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| + | The VAT declaration in Accounting | Reports, General ledger tab, requires that the VAT is booked away with a reconciliation account each month. It is recommended that the previous month’s VAT is booked away in the beginning of the following month. That way you can see the VAT history. |
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| + | '''Reconciliation''' |
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| − | * Rykker udskrives i {{pth|Økonomi|Forespørgsel/Kundefakturaer}} |
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| + | * Make a control count of the VAT declaration for the period. |
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| + | '''In case of discrepancy:''' |
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| + | * Make sure that the VAT for previous month is booked away. There might be new transactions after the declaration, which means that the VAT amount this month might be higher. |
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| + | * Print out list VAT reconciliation in Accounting | Reports, General ledger tab and make a selection on Period. Here you can see all entries without “correct” Vat booked. |
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| + | * Look through the VAT account in the Account specification to see that no manual rebookings have been made (except the VAT). The specification is in Accounting | Reports, General ledger tab. |
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| + | ===Sales ledger=== |
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| − | * Rentefakturering foretages i {{pth|Økonomi|Forespørgsel/Kundefakturaer/Rentefakturaer}} |
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| + | Reconciliation |
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| + | * Print out balance list per reconciliation date in Accounting | Reports, Sales ledger tab. Check the total amount and compare with the balance on the trade debtor’s account. |
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| + | '''In case of discrepancy:''' |
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| + | * Print out the list Reconciliation to GL in Accounting | Reports, Sales ledger tab to see what day the discrepancy occurred. |
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| + | * Print the list again and select only on the day that the discrepancy occurred, untick the box “Only Summary”. |
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| + | * Check the bookings in the account specification in Accounting | Reports, General ledger tab and check if there are any bookings that lack assignment code in the Type column. |
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| + | * Finally check all invoices in the sales ledger and compare with the invoice amount in the bookkeeping. |
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| + | ===Purchase ledger=== |
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| − | '''Kreditorer''' |
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| + | '''Reconciliation:''' |
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| + | * Print out balance list in Accounting | Reports, Purchase ledger tab. Check the total amount and compare with the balance on the trade creditor’s account. |
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| + | '''In case of discrepancy:''' |
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| − | * Afstem saldo på leverandørgældskontoen mod saldolisten under {{pth|Økonomi|Rapporter}} Se videre under Afstemning kreditorer. |
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| + | * Print out the list Reconciliation to GL in Accounting | Reports, Purchase ledger tab to see what day the discrepancy occurred. |
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| + | * Print the list again and select only on the day that the discrepancy occurred, untick the box “Only Summary”. |
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| + | * Check the bookings in the account specification in Accounting | Reports, General ledger tab and check if there are any bookings that lack assignment code in the Type column. |
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| + | * Finally check all invoices in the purchase ledger and compare with the invoice amount in the bookkeeping. |
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| + | === Project accounting === |
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| + | ==== Pre-invoice ==== |
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| + | '''Reconciliation''' |
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| + | * Print out WIP list Accounting period per reconciliation date in Projects | Reports. Enter all project types and tick the box Totals only. Compare WIP pre-invoiced with the account balance in the bookkeeping. Remember to summarize all subaccounts, i.e. 242001, 242002 etc. |
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| + | '''In case of discrepancy:''' |
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| + | * Check the bookings on the account for pre-invoice in the Account specification in Accounting | Reports, General ledger tab. There might be manual bookings during the period. |
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| + | ====WIP account purchases==== |
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| + | Purchases in Marathon can either be expensed directly when the invoice is registered or be posted on a WIP account and expensed when invoicing the client. To avoid discrepancy between the WIP account and the WIP in project accounting, no manual bookings should be registered on the WIP account, and no purchases should be registered directly in the project accounting. |
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| + | '''Reconciliation:''' |
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| + | * Make sure that all purchases are updated for the period in Projects | Backoffice | Transactions, Update WIP tab. |
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| + | * Print WIP list accounting period in Projects | Reports per reconciliation date. Compare the total amount for purchases purchase price with the balance on the WIP account in Accounting | Queries, Accounts tab. Alternatively, print an account statement in Accounting | Reports, General ledger tab. |
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| + | In case of discrepancy |
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| + | * Check that all purchase codes have expenses accounts in Projects | Backoffice | Base registers. |
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| + | * Check the vouchers on the WIP account in Accounting | Queries or in the account specification in Accounting | Reports, General ledger tab. There might be manual bookings made during the period. |
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| + | * Check that Closing balance for the previous year agrees with current year’s Opening balance in the bookkeeping. |
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| + | * If an invoice is reversed after being transferred ti WIP account, the expense must be re-posted manually. |
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| + | ====Invoiced==== |
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| + | * Print out Reconciliation PRO | MED for the period in Accounting | Reports, General ledger tab. If there is a discrepancy, open the row and check the invoiced with discrepancy. The reason for the discrepancy is almost always that an invoice has been manually corrected in Vouchers. |
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| + | * You can also print the report Printout invoice list in Projects | Reports and compare with the revenue accounts in the bookkeeping that are used in the invoicing. You can see the accounts on the cost codes in Projects | Backoffice | Base registers. Remember to reconcile all revenue accounts with VAR account suffixes 01 (domestic VAT), 02 (domestic VAT-exempt), 03 (outside EU), and 04 (within EU). |
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| + | '''In case of discrepancy''' |
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| + | * Check possible manual bookings on the revenue accounts on all voucher types, except for client invoice. |
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| − | '''Jobstyring''' |
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| + | [[Category:avs-avs-en]] [[Category:Accounting]] [[Category:Manuals]] |
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| − | * Kontrollér, at alle har ført sine timer ind i {{pth|Jobs| Rapporter/Afstemning tid}}. |
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| − | |||
| − | Registrér jobrelaterede omkostninger, bogfør leverandørfakturaer og udlæg. |
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| − | |||
| − | * Opdatér timer og indkøb i {{pth|Jobs|Registrering, korrigering og opdatering}}. |
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| − | |||
| − | * Justér og fakturér. Luk afsluttede jobs. |
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| − | |||
| − | * Nulfakturér i {{pth|Jobs|Nulfakturering}}- ekstee viktig dersom I bruger balancekonto for jobindkøb |
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| − | |||
| − | * Skriv lagerliste regnskabsperiode ud i {{pth|Jobs|Rapporter}} og afstem med uafregnet aconto (se videre under Afstemning aconto) og indprislagret for indkøb mod lagerkontoen for indkøb (hvis det bruges, se videre under Afstemning lagerkonto indkøb). |
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| − | |||
| − | * Afstem faktureret i jobmodulen med de indtægtskontoer, der bruges ved fakturering. Se videre under Afstemning faktureret |
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| − | |||
| − | * Jobrapporter udskrives under {{pth|Jobs|Rapporter}}. |
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| − | |||
| − | === Afstemning periodiseringer === |
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| − | |||
| − | '''Følgende må foretages ved afstemning:''' |
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| − | |||
| − | * Opdatér periodiseringer i program {{pth|Økonomi|Opdatér periodiseringer}}. |
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| − | |||
| − | * Afstem periodiseringerne i {{pth|Økonomi|Afstemning periodiseringer}} ved at selektere på de periodiseringer, der ligger fremad i tiden og der er blevet bogførte frem til den sidste dato i den aktuelle periode, fx periode 1618-9999 og regnskabsdato 000000-310518. Afkryds "Udskriv opdaterede". Beløbet på listen afstemmes med kontoen for automatiske periodiseringer. |
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| − | |||
| − | '''Ved difference:''' |
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| − | |||
| − | * Skriv ud rapporte Afstemning af periodiseringer uden, at skulle vælge periode eller rgnskabsdato. Da ser du alle periodiseringer, der ikke er blevet opdaterte i tidligere perioder. |
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| − | |||
| − | * Kontrollér i {{pth|Økonomi| Rapporter}}, Kontospecifikation |
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| − | for at se, hvis der er blevet foretaget bookinger uden integrationskode. |
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| − | |||
| − | === Momsafstemning === |
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| − | |||
| − | Marathon skiller på momspligtig indtægt, momsfri indtægt og eksport udenfor landet med underkontoer |
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| − | |||
| − | XXXX01 – momspligtigt inden for landet |
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| − | |||
| − | XXXX01 – momsfrit inden for landet |
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| − | |||
| − | XXXX03 – udenfor EU |
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| − | |||
| − | XXXX04 – inden for EU |
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| − | |||
| − | For at undgå difference er det vigtigt, at I holder den struktur, Marathon har. Systemet kan ikke tolke og placere bookninger i momsdeklarationen, der er førte på kontoer uden underkonto. |
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| − | |||
| − | Momsdeklarationen i {{pth|Økonomi|Rapporter}} forudsætter, at momsen bookes bort hver måned. For at kunne se momsen bagover i tiden anbefales, at foregående måneds moms bookes bort i begyndelsen af næste måned. |
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| − | |||
| − | === Følgende må foretages ved afstemning:=== |
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| − | |||
| − | * Kontrollér din momsdeklaration for den aktuelle periode. |
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| − | |||
| − | ''' Ved difference: ''' |
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| − | |||
| − | * Kontrollér, at foregående måneds moms er booket bort. Transaktioner kan ha kommet ind efter at regnskabet blev gjort, hvorfor momsbeløbet kan være højere denne måned |
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| − | |||
| − | <div class="mw-translate-fuzzy"> |
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| − | * Udskriv liste Momsafstemning i Økonomi: Rapporter og selektér på den periode, du vil afstemme. Her vises alle poster, der ikke er bookede op med korrekt moms. |
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| − | </div> |
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| − | |||
| − | * Kig på momskontoen i {{pth|Økonomi: Rapporter}}, Kontospecifikation for valgt periode |
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| − | |||
| − | så at ingen manuelle genbookinger er blevet gjort (foruden genbookingen af momsen). |
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| − | |||
| − | === Afstemning debitorer === |
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| − | |||
| − | '''Gør følgende ved afstemning: |
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| − | ''' |
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| − | |||
| − | * Udskriv saldoliste {{pth|Økonomi|Rapporter}}/Debitorer pr. afstemningsdato. Kontrollér beløbet i alt og sammenlign med saldoen på kundefordringskontoen |
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| − | |||
| − | '''Ved difference:''' |
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| − | |||
| − | * Udskriv listen Afstemning mod BOG i {{pth|Økonomi|Rapporter}}/Debitorer for at se, hvilken dato differencen opstod. |
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| − | |||
| − | * Udskriv listen på nyt, og selektér kun på den dato, differensen opstod og fjern kryds fra ”Kun sammendrag" |
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| − | |||
| − | * Kontrollér i {{pth|Økonomi| Rapporter}}, Kontospecifikation |
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| − | på datoen, differencen opstod, at ingen bookinger er blevet gjort uden integrationskode. |
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| − | |||
| − | * Afslut ved at afstemme hver faktura i debitorbogholderiet med fakturabeløbet i bogføringen. |
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| − | |||
| − | === Afstemning kreditorer === |
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| − | |||
| − | '''Gør følgende ved afstemning:''' |
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| − | |||
| − | * Udskriv saldoliste {{pth|Økonomi|Rapporter}}/Kreditorer pr. afstemningsdato. Notér beløbet i alt og sammenlign med saldoen på kontoen for leverandørgæld. |
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| − | |||
| − | '''Ved difference:''' |
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| − | |||
| − | * Udskriv listen Afstemning mod BOG i {{pth|Økonomi|Rapporter}}/Kreditorer for at se, hvilken dato differencen opstod |
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| − | |||
| − | * Udskriv listen på nyt, og selektér kun på den dato, differensen opstod og fjern kryds fra ”Kun sammendrag" |
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| − | |||
| − | * Kontrollér bookingerne i {{pth|Økonomi|Rapporter}}, Kontospecifikation for at se, at ingen bookinger er gjorte uden integration. |
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| − | |||
| − | * Afslut ved at afstemme hver faktura i kreditorbogholderiet med fakturabeløbet i bogføringen. |
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| − | |||
| − | === Afstemning jobmodulen === |
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| − | |||
| − | '''Afstemning aconto''' |
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| − | |||
| − | '''Gør følgende ved afstemning :''' |
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| − | |||
| − | * Udskriv lagerliste regnskabsperiode i {{pth|Jobs|Rapporter}} pr. afstemningsdato, angiv alle jobtyper og sum i alt J. Sammenlign lager aconto med saldoen på kontoen i bogføringen. Glem ikke at summere alle underkontoer, dvs. 242001, 242002 osv. |
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| − | |||
| − | '''Vid differens:''' |
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| − | |||
| − | * Kontrollér bookingerne på kontoen for aconto i {{pth|Økonomi|Rapporter}}, Kontospecifikation for at se, at ingen manuelle bookinger er gjorte under perioden. |
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| − | |||
| − | '''Afstemning lagerkonto indkøb ''' |
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| − | |||
| − | Indkøb i Marathon kan enten omkostningsføres direkte ved registrering af faktura, eller konteres på en lagerkonto og omkostningsføres først ved udskrift af faktura til kunde. For at undgå difference mellem lagerkontoen og lagret i jobmodulen, må ingen manuelle bookinger registreres direkte i jobmodulen. |
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| − | |||
| − | '''Gør følgende ved afstemning :''' |
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| − | |||
| − | * Kontrollér, at alle indkøb er opdaterede{{pth|Job| Registrering, korrigering og opdatering}}. |
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| − | |||
| − | * Kontrollér, at UB modsvarer primo saldo for indeværende år |
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| − | |||
| − | * Udskriv Lagerliste regnskabsperiode i {{pth|Jobs|Rapporter}}og selektér på den periode, der skal afstemmes. Sammenlign summen i alt for Indkøb indpris med saldoen på lagerkontoen i {{pth|Økonomi| Rapporter}}, faneblade Konti eller udskriv kontospecifikation/hovedbog i Rapporter, faneblad Bogføring. |
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| − | |||
| − | '''Ved difference:''' |
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| − | |||
| − | * Kontrollér, at ingen indkøbskoder mangler omkostningskontoer i {{pth|System|Basisregister/Job/Omkostningskoder → Indkøb}}. |
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| − | |||
| − | * Kontrollér bilagene på lagerkontoen i {{pth|Økonomi| Rapporter}}, Kontospecifikation så at ingen manuelle bookinger er gjorte under perioden. |
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| − | |||
| − | * Hvis en faktura krediteres efter flyt til lagerkonto må omkostningen genkonteres manuelt. |
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| − | |||
| − | ''' Afstemning faktureret ''' |
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| − | |||
| − | * Skriv ut rapport Avstemming PRO/MED i {{pth|Økonomi|Rapporter}}, flik Regnskap, for perioden. Dersom der finnes differanse, åpne raden og sjekk fakturaene. Nesten alltid beror differansen på at fakturaen er blitt manuellt korrigerte i {{pth|Økonomi|Bilager}}. |
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| − | |||
| − | Eller: |
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| − | |||
| − | * Afstem faktureret salgspris i jobmodulen (brug passende rapport) mod de indtægtskonti, der bruges ved faktureringen. Hvilke disse er, kan man se på omkostningskoderne i Basisregister/Job/Omkostningskoder. Glem ikke, at afstemme alle indtægtskontoer med momskontoendelse 01 (moms indenrigs), 02 (momsfri indenrigs), 03 (uden for EU), og 04 (inden for EU). |
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| − | |||
| − | |||
| − | '''Ved difference''' |
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| − | |||
| − | * Kontrollér, at ingen manuelle bookinger er blevet gjort på indtægtskontoerne. |
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| − | |||
| − | (alle bilagstyper undtaget Kundefakturaer) |
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| − | |||
| − | * Kontrollér, at rapporten, du afstemmer mod, virkelig viser alt faktureret i jobmodulen (faktureret salgspris på honorar, indkøb og øvrigt). |
||
| − | |||
| − | [[Category:avs-avs-da]] [[Category:Manuals]] [[Category:Accounting]] |
||
Latest revision as of 16:48, 12 February 2026
Monthly closing and reconciliations
Monthly closing
Bookkeeping
- Update periodical allocations in Accounting | Backoffice | Periodical allocations, the Update periodical allocations tab.
- Print the Reconciliation periodical allocations in Accounting | Reports, General ledger tab and compare with the balance on the account for periodical allocations. Read further under Reconciliation Periodical allocations.
- Print VAT declaration under Accounting | Reports, General ledger tab. See separate chapter about VAT reconciliation.
Sales ledger
- Check balances on the Trade debtor's accounts and compare with balance report in Accounting | Reports, Sales ledger tab. Read more under Reconciliation Sales ledger.
- Print Payment reminders in Accounting | Client invoices, Reminders tab. Reminders for single invoices is easily made in the Queries tab. Search the invoice and press the Payment reminders button.
- Interest invoicing is made in Accounting | Client invoices, Interest invoices tab.
Purchase ledger
- Check balances on the Trade creditor’s accounts and compare with balance report in Accounting | Reports, Purchase ledger tab. Read more under Reconciliation Purchase ledger.
Project accounting
- Check that everybody has reported their hours Use the report Reconciliation time.
- Register project related costs, book supplier invoices and expense reports.
- Update hours and purchases in Projects | Backoffice | Transactions, Update WIP tab. Adjust and invoice. Close finished projects.
- Zero invoice in Projects | Invoicing, Zero invoicing tab (especially if you use balance sheet account for project purchases).
- Print out WIP list accounting period in Projects | Reports and compare un-deducted pre-invoice (read more in chapter Reconciliation Pre-invoice) and purchase price WIP for purchases with the WIP account for purchases (if it is in use, read more in Reconciliation WIP account purchases).
- Compare invoiced in the project accounting with the revenue accounts in the bookkeeping that are used in the invoicing. Read more in Reconciliation Invoiced.
- Print project reports in Projects | Reports
Reconciliation
Periodical allocations
Reconciliation:
- Update periodical allocations in Accounting | Backoffice | Periodical allocations, tab Update periodical allocations.
- Reconcile the allocations in Accounting | Reports, General ledger tab. The report is called Reconciliation Periodical allocations. Make a selection of the future allocations that are booked to the last date in that period.
- Example: Period 010725-blank and Accounting date blank -300625. Tick in Print out updated. Compare the amount of the list with the account for automatic periodical allocations. You can see its balance in e.g. Accounting | Queries, Accounts tab or in Accounting | Reports, General ledger tab.
In case of discrepancy:
- Print the report Reconciliation periodical allocations without selection on period or accounting dates. Make sure that the option Print updated not is ticked. Then you see all allocations that wait for update; there might be unupdated allocations in previous periods to catch up.
- Check the account for periodical allocations in Accounting | Queries, Accounts tab, or in Accounting | Reports, General ledger tab, Account specification. Check in the column Type if there have been bookings without assignment code.
VAT
Marathon keeps track of VAT- liable revenue, VAT-exempt revenue and foreign export with subaccounts.
XXXX01 – VAT-liable domestic
XXXX02 – VAT-exempt domestic
XXXX03 – outside the EU
XXXX04 – within the EU
It is important to keep to Marathon’s structure, to avoid discrepancies. The system is not capable of interpreting and placing bookings on accounts without subaccounts on the VAT declaration. The VAT declaration in Accounting | Reports, General ledger tab, requires that the VAT is booked away with a reconciliation account each month. It is recommended that the previous month’s VAT is booked away in the beginning of the following month. That way you can see the VAT history.
Reconciliation
- Make a control count of the VAT declaration for the period.
In case of discrepancy:
- Make sure that the VAT for previous month is booked away. There might be new transactions after the declaration, which means that the VAT amount this month might be higher.
- Print out list VAT reconciliation in Accounting | Reports, General ledger tab and make a selection on Period. Here you can see all entries without “correct” Vat booked.
- Look through the VAT account in the Account specification to see that no manual rebookings have been made (except the VAT). The specification is in Accounting | Reports, General ledger tab.
Sales ledger
Reconciliation
- Print out balance list per reconciliation date in Accounting | Reports, Sales ledger tab. Check the total amount and compare with the balance on the trade debtor’s account.
In case of discrepancy:
- Print out the list Reconciliation to GL in Accounting | Reports, Sales ledger tab to see what day the discrepancy occurred.
- Print the list again and select only on the day that the discrepancy occurred, untick the box “Only Summary”.
- Check the bookings in the account specification in Accounting | Reports, General ledger tab and check if there are any bookings that lack assignment code in the Type column.
- Finally check all invoices in the sales ledger and compare with the invoice amount in the bookkeeping.
Purchase ledger
Reconciliation:
- Print out balance list in Accounting | Reports, Purchase ledger tab. Check the total amount and compare with the balance on the trade creditor’s account.
In case of discrepancy:
- Print out the list Reconciliation to GL in Accounting | Reports, Purchase ledger tab to see what day the discrepancy occurred.
- Print the list again and select only on the day that the discrepancy occurred, untick the box “Only Summary”.
- Check the bookings in the account specification in Accounting | Reports, General ledger tab and check if there are any bookings that lack assignment code in the Type column.
- Finally check all invoices in the purchase ledger and compare with the invoice amount in the bookkeeping.
Project accounting
Pre-invoice
Reconciliation
- Print out WIP list Accounting period per reconciliation date in Projects | Reports. Enter all project types and tick the box Totals only. Compare WIP pre-invoiced with the account balance in the bookkeeping. Remember to summarize all subaccounts, i.e. 242001, 242002 etc.
In case of discrepancy:
- Check the bookings on the account for pre-invoice in the Account specification in Accounting | Reports, General ledger tab. There might be manual bookings during the period.
WIP account purchases
Purchases in Marathon can either be expensed directly when the invoice is registered or be posted on a WIP account and expensed when invoicing the client. To avoid discrepancy between the WIP account and the WIP in project accounting, no manual bookings should be registered on the WIP account, and no purchases should be registered directly in the project accounting. Reconciliation:
- Make sure that all purchases are updated for the period in Projects | Backoffice | Transactions, Update WIP tab.
- Print WIP list accounting period in Projects | Reports per reconciliation date. Compare the total amount for purchases purchase price with the balance on the WIP account in Accounting | Queries, Accounts tab. Alternatively, print an account statement in Accounting | Reports, General ledger tab.
In case of discrepancy
- Check that all purchase codes have expenses accounts in Projects | Backoffice | Base registers.
- Check the vouchers on the WIP account in Accounting | Queries or in the account specification in Accounting | Reports, General ledger tab. There might be manual bookings made during the period.
- Check that Closing balance for the previous year agrees with current year’s Opening balance in the bookkeeping.
- If an invoice is reversed after being transferred ti WIP account, the expense must be re-posted manually.
Invoiced
- Print out Reconciliation PRO | MED for the period in Accounting | Reports, General ledger tab. If there is a discrepancy, open the row and check the invoiced with discrepancy. The reason for the discrepancy is almost always that an invoice has been manually corrected in Vouchers.
- You can also print the report Printout invoice list in Projects | Reports and compare with the revenue accounts in the bookkeeping that are used in the invoicing. You can see the accounts on the cost codes in Projects | Backoffice | Base registers. Remember to reconcile all revenue accounts with VAR account suffixes 01 (domestic VAT), 02 (domestic VAT-exempt), 03 (outside EU), and 04 (within EU).
In case of discrepancy
- Check possible manual bookings on the revenue accounts on all voucher types, except for client invoice.
