Difference between revisions of "Clearing of accounts/da"

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== General ==
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= Udligning af konti=
  
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The function Clearing of accounts is used to see which transactions on an account make up the balance. Transactions are matched and can be cleared against one another. The clearing is carried out as at a specific date, after which the function can be used as an account statement, showing only transactions that have not yet been cleared.
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Funktionen Udligning af konti ligger under Økonomi.
  
   
  +
The closing balance or account balance remains the same regardless of whether all transactions or only those that have not been cleared are selected for display. If the Not cleared option is selected, transactions that have been cleared and are no longer open on the account are not displayed.
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==General==
  
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Formålet med denne funktion er at kunne se, hvilke transaktioner på en konto der udgør kontosaldoen. Den består af to dele. For det første matcher du transaktioner, der kan udlignes med hinanden. Udligningen sker pr. en bestemt dato. Derefter kan funktionen bruges som en kontospecifikation, hvor du kan vælge kun at se ikke udlignede transaktioner fra en bestemt dato.
 
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US/saldoen pr. konto vil være den samme, uanset om du vælger at se alle transaktioner eller kun de transaktioner, der ikke er matchet. Den eneste forskel vil være, at du med det ikke-matchede valg ikke vil se transaktioner, der er matchet og derfor ikke længere er "åbne" transaktioner på kontoen.
  
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Du kan f.eks. ønske at matche transaktioner på kontoen for medarbejdertilgodehavender, hvor du har en transaktion for en betaling til en medarbejder på den ene side og de udlæg, som medarbejderen har registreret på den anden side. Når hele forskuddet er brugt, og du har matchet udbetalingerne med den pågældende transaktion, så saldoen er = 0, vil du ikke længere se den pågældende transaktion i kontospecifikationen fra datoen efter den sidste matchning. Du vil også kunne se, hvor meget af forskuddet der er åbent på en given dato, fordi du løbende matcher de udbetalinger, der registreres.
  
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Denne funktion kan bruges til alle konti. Udligningen påvirker ikke bogføringen, undtagen når beløb, som ikke tager hinanden ud, skal udlignes, og når transaktioner mellem forskellige underkonti (XXXX1 - XXXX09) skal udlignes.
 
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Funktionen er placeret under {{pth|Økonomi/Udligning af konti}}
  
   
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As an example, transactions on an account for receivables from employees can be cleared, when there is a transaction of an advance payment to an employee and the expenses that the employee has registered. It is possible to see how much of the advance remains available as at a specific date, as expenses registered on an ongoing basis can be cleared against it. Once the entire advance has been used up and the expenses have been cleared so that the remaining balance is 0, the transactions are no longer displayed in the list.
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{{ExpandImage|ACC-COA-EN-Bild1.png}}
  
   
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Clearing of accounts can be used for any accounts. Clearing does not affect the bookkeeping, except where the amounts cleared do not cancel each other out and in the case of clearing transactions between different sub-accounts (XXXX1 – XXXX9).
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Da funktionen ser tilbage til tidligere år, er det muligt at angive det første regnskabsår, dvs. fra hvornår transaktionerne skal medtages i modregningen, i {{pth|Basisregister/Generelt/Firmapecifikke parametre}}
  
   
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As the function looks back at previous years, there is a possibility to set the first accounting year, i.e. from when the transactions can be taken to clearing. The parameter is in System | Base registers | Company specific parameters.
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== Udvalg ==
  
  +
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Per dato er obligatorisk. Hvis du i det næste trin vil foretage en udligning af transaktioner, foreslås datoen her som dato for udligning.
 
  +
== Setting ==
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Det er muligt at vælge enten en konto eller blank for alle konti. Hvis du vælger en konto med underkonti, vil valget også omfatte underkontiene (f.eks. vil valg af 2420 også omfatte 242001-242009). Det er også muligt at foretage et valg efter omkostningssted.
  
  +
Clearing of accounts is in Accounting | Backoffice | Clearing of accounts. The function is activated by registering a voucher series for clearing in Accounting | Backoffice | Bas registers, tab General ledger| Parameters, open the accounting year and go to the Registration tab.
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Ved at vælge udligningsstatus kan du vælge, om du vil se Alle transaktioner efter ovenstående dato, kun udlignede eller kun ikke-udlignede transaktioner. Hvis du er i funktionen for at udligne transaktioner eller ønsker at se specifikationen for den udlignede konto, skal du kun medtage Ikke-udlignede. Hvis du har transaktioner, der er blevet udlignet forkert, kan du måske vælge kun at udskrive listen for Ikke udlignet.
 
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Tick the box for Ignore cost centre if clearing between different cost centres shall be possible.
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Det er også muligt at foretage valg efter Beløb. Dette er det absolutte beløb, så valg af 1.000 - 1.000 vil omfatte transaktioner på 1.000 i både debet og kredit.
  
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{{ExpandImage|ACC-COA-EN-Bild1.png}}
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== Selections for clearing ==
  +
* Go to Accounting | Backoffice | Clearing of accounts
  +
* Enter Per date. If the next step is to make a clearing of transactions, the date is suggested as clearing date.
  +
* Select an account or leave the Account field blank to include all accounts. If you select an account with sub-accounts, the selection will also include them. (For example, selection on 2420 also include 242001-242009)
  +
* You can also make a cost centre specific selection
  +
* Select status
  +
* You can also select Amount. This refers to the absolute amount. A filter set to 1000 – 1,000 will therefore include transactions of 1,000 in both the debit and credit columns
   
 
{{ExpandImage|ACC-COA-EN-Bild2.png}}
  
{{ExpandImage|ACC-COA-EN-Bild2.png}}
   
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== Liste over transaktioner==
  
  +
=== List of transactions ===
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Listen viser alle transaktioner i henhold til valget på det foregående skærmbillede. Listen indeholder mere eller mindre de samme kolonner som i Hovedbog/kontospecifikationen, men med yderligere kolonner vedrørende selve udligningen.
 
  +
The list shows all transactions according to your selection from the previous step. The list contains the same columns as the list in Accounting | Reports | Account specification/ Nominal ledger, but with some additional columns concerning the clearing.
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Absolut beløb viser det absolutte beløb for transaktionen og er til sortering af transaktioner med samme beløb, men med omvendte tegn. Udlignet beløb viser, hvor meget der allerede er blevet udlignet af transaktionen på den dato, du har søgt. Det resterende beløb viser transaktionens oprindelige beløb minus det beløb, der allerede er blevet udlignet på den valgte dato - dvs. hvor meget der er tilbage at udligne mod.
  
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Udlignings- ID og Udligningsdato viser ID og dato for tidligere udligninger.
 
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{|class=mandeflist
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!Absolute amount
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|Shows the absolute amount of the transaction and is used to sort transactions with the same amount but with the sign reversed.
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|-
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!Cleared amount
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|Shows how much has already been cleared on the transaction per selection date
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|-
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!Remaining amount
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|Shows the transaction’s original amount minus what already has been cleared per selected day
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|-
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!Clearing ID
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|Shows date for previously made clearings
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|-
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!Clearing date
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|Shows the date when clearing was made.
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|}
   
 
{{ExpandImage|ACC-COA-EN-Bild3.png}}
  
{{ExpandImage|ACC-COA-EN-Bild3.png}}
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== Clear transactions ==
  
== Clear transactions ==
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To make a clearing, select two or more rows in the list and press CLEAR.
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* To clear transactions, select two or more records from the list and press the Clear button. Only transactions that are in the same main account and have the same cost centre and cost object may be cleared.
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Only transactions on the same main account, cost centre and - object can be cleared.
  
   
 
{{ExpandImage|ACC-COA-EN-Bild4.png}}
  
{{ExpandImage|ACC-COA-EN-Bild4.png}}
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All transactions you wish to clear are shown in a table with three columns.
 
   
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{|class=mandeflist
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Amount is the original amount of the transaction; Remaining is not cleared per the selected date and Clear amount is for entering amount to clear from each transaction. It is suggested to clear the remaining amount, but you can change it and do a partial clearing.
  
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!Amount
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|is the original amount on the transaction
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|-
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!Remaining
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|is uncleared amounts per selected date
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|-
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!Amount to be cleared
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|is used to state how much that shall be cleared from each transaction. The suggestion here is the complete remaining amount for each transaction, but the amount can be changed and partly cleared, see below.
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|}
   
 
{{ExpandImage|ACC-COA-EN-Bild5.png}}
  
{{ExpandImage|ACC-COA-EN-Bild5.png}}
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Clearing date is suggested to be same as Per date in the selection but can be changed.
 
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Clearing ID is automatically generated and cannot be changed.
  
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There are four clearing situations with different handling.
  
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# Single clearing
  
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# Partial clearing
  
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# Clearing with remaining amounts
  
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# Clearing between subaccounts
  
   
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== Single clearing ==
  
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Single clearing is when the whole remaining account for two or more transactions to be cleared to zero, for example a debit- and a credit transaction cleared between each other.
  
   
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{|class=mandeflist
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In this case all you need to do is to press SAVE.
  
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!Clearing date
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|is suggested to same date as Per date in the selection but can be changed.
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|-
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!Clearing ID
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|is automatically set by Marathon and cannot be changed.
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|}
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There are four scenarios for clearing with slightly different procedures. Simple clearing, partial clearing, clearing with a remaining balance, and clearing between sub-accounts.
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=== Simple clearing ===
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A simple clearing is when the total remaining amount for two or more transactions to be cleared is 0. For example, a debit and a credit transaction that are cleared against each other.
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In this case, simply press '''Save'''.
   
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== Partial clearing ==
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=== Partial clearing ===
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Partial clearing is used to clear an amount other than the outstanding balance on one or more transactions, provided that the total cleared amount remains 0.
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  +
For example, in the case of a debit transaction of 600 and a credit transaction of 300, where you wish to clear these, the amount to be cleared must be manually changed to 300 so that the total is 0.
   
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Partial clearing is used when you want to clear another amount than the remaining one on one or more transactions where the total clearing still is zero.
 
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Example: You have a debit transaction 8 000 SEK and a credit transaction 10 000 SEK and want to clear the whole debit transaction with 8 000 SEK of the credit transaction’s 10 000SEK.
  
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In this case you must manually change amount for the credit transaction in the column Clear accounts to -8 000, since the suggested amount to clear is the whole remaining amount.
  
   
 
{{ExpandImage|ACC-COA-EN-Bild6.png}}
  
{{ExpandImage|ACC-COA-EN-Bild6.png}}
   
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=== Clearing with a remaining balance ===
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{{ExpandImage|ACC-COA-EN-Bild7.png}}
 
  +
For clearing transactions where the total amount is not 0, clearing with a remaining amount can be carried out. This is primarily intended for clearing entries that almost cancel each other out and where the small remaining difference does not need to be dealt with. For example, when clearing a debit transaction of 1000 against a credit transaction of 999.
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  +
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== Clearing with remaining amounts ==
  
  +
This can be done manually by posting 1 as a debit to the account and 1 as a credit to a difference account and then offsetting the three transactions with a remaining amount of 0. The remaining amount clearing method does this in practice, but the bookkeeping does not need to be done manually.
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For clearing of transactions where the total amount is not zero you can make a clearing with remaining amount. It is mainly designed for clearing records that almost cancel out each other and you don’t ned to handle the remaining small discrepancy, for example that you like to clean a debit transaction 1000 SEK with a credit transaction 999 SEK.
 
  +
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It could be manually fixed by booking 1 in debit on the account and 1 in credit on some discrepancy account and thereafter clear the three transactions with total amount zero. The function for clearing with remaining amount is actually doing the same, but you don’t need to do the booking manually.
  
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Since the total cleared amount per account has to be zero as at a certain date (otherwise the closing balance could be different for All transactions and Only not cleared), Marathon needs to create a new voucher with the discrepancy in debit/credit on the original account with a counter posting on a special account for discrepancies.
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As the total clearing amount per account must always be 0, in order clear 1000 against 999, Marathon needs to create a new voucher with the difference debited/credited to the original account and with a contra posting to a specific account for discrepancies.
  +
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The new transaction on the original account is cleared automatically whilst the new transaction on the discrepancy account remains uncleared. This methos ensures that the total cleared amount always is zero.
  
  +
The new transaction on the original account is automatically cleared, whilst the new transaction on the specific account for discrepancies will remain uncleared.
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The new voucher is registered in voucher series BO, if no other series for clearing has been selected in {{|pth|Base registers|GL/Parameters}} tab Registration.
  
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{{ExpandImage|ACC-COA-EN-Bild7.png}}
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{{ExpandImage|ACC-COA-EN-Bild8.png}}
  
{{ExpandImage|ACC-COA-EN-Bild8.png}}
   
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{{ExpandImage|ACC-COA-EN-Bild9.png}}
 
   
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{{ExpandImage|ACC-COA-EN-Bild10.png}}
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{{ExpandImage|ACC-COA-EN-Bild9.png}}
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=== Clearing between sub-accounts ===
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Generally, clearing between different accounts is not permitted. An exception is clearing between two sub-accounts under the same main account, for example 24901 and 24903. When clearing transactions between two sub-accounts, Marathon will first create a new voucher that reverses the amount of all transactions being cleared. All transactions, both the original ones and the reversal entries, are then automatically cleared. Please note that clearing between 6-digit accounts ending in 1–9 affects the VAT base amount. Such clearings should therefore not be carried out.
  +
  +
== Reverse clearing ==
  +
If a clearing is carried out erroneously, it can be undone. Then a new clearing is created with reversed signs.
  +
* Select a transaction in the list and click Open. All clearings carried out on the transaction are shown in a table.
  +
* Select a row and press Unclear. The table now shows all transactions included in the clearing and that will be affected by the reversal. Select clearing date and press Save.
 
 
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== Clearing between subaccounts ==
  
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Clearing between subaccounts is generally not allowed. There is an exception, and that is if the two subaccounts have the same main account, e.g., between 24901 and 24903. If you clear transactions between subaccounts, Marathon will first create a new voucher that reverses the amounts on all transactions to be cleared. All transactions, both the original and the reversed ones are thereafter cleared automatically. Note, that clearing 6-digit accounts ending 1-9 affects taxable amounts. Such clearings should thus not be performed.
  
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The new voucher will be registered on the voucher series that is selected in the parameters (if nothing has been selected, it will be BO) and gets same accounting date as clearing date.
  
   
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{{ExpandImage|ACC-COA-EN-Bild10.png}}
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== To reverse a clearing ==
  
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You can undo an erroneous clearing. A new clearing is made, with reversed signs.
 
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To undo a clearing, select a transaction in the list and press OPEN. All performed clearings on it are shown in a table. Select a clearing record row and click on REVERSE CLEARING. The table now shows all transactions included in the clearing that will be reversed and affected by it. Select clearing date and press SAVE.
  
   
 
{{ExpandImage|ACC-COA-EN-Bild11.png}}
  
{{ExpandImage|ACC-COA-EN-Bild11.png}}
   
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{{ExpandImage|ACC-COA-EN-Bild12.png}}
  
   
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{{ExpandImage|ACC-COA-EN-Bild13.png}}
  
   
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{{ExpandImage|ACC-COA-EN-Bild14.png}}
  
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[[Category:Manuals]]
  
 
[[Category:Accounting]]
  
[[Category:Accounting]]
 
[[Category:ACC-COA-EN]]
  
[[Category:ACC-COA-EN]]
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[[Category:Manuals]]

Latest revision as of 08:53, 10 July 2026

General

The function Clearing of accounts is used to see which transactions on an account make up the balance. Transactions are matched and can be cleared against one another. The clearing is carried out as at a specific date, after which the function can be used as an account statement, showing only transactions that have not yet been cleared.

The closing balance or account balance remains the same regardless of whether all transactions or only those that have not been cleared are selected for display. If the Not cleared option is selected, transactions that have been cleared and are no longer open on the account are not displayed.

As an example, transactions on an account for receivables from employees can be cleared, when there is a transaction of an advance payment to an employee and the expenses that the employee has registered. It is possible to see how much of the advance remains available as at a specific date, as expenses registered on an ongoing basis can be cleared against it. Once the entire advance has been used up and the expenses have been cleared so that the remaining balance is 0, the transactions are no longer displayed in the list.

Clearing of accounts can be used for any accounts. Clearing does not affect the bookkeeping, except where the amounts cleared do not cancel each other out and in the case of clearing transactions between different sub-accounts (XXXX1 – XXXX9).

As the function looks back at previous years, there is a possibility to set the first accounting year, i.e. from when the transactions can be taken to clearing. The parameter is in System | Base registers | Company specific parameters.

Setting

Clearing of accounts is in Accounting | Backoffice | Clearing of accounts. The function is activated by registering a voucher series for clearing in Accounting | Backoffice | Bas registers, tab General ledger| Parameters, open the accounting year and go to the Registration tab. Tick the box for Ignore cost centre if clearing between different cost centres shall be possible.

Selections for clearing

  • Go to Accounting | Backoffice | Clearing of accounts
  • Enter Per date. If the next step is to make a clearing of transactions, the date is suggested as clearing date.
  • Select an account or leave the Account field blank to include all accounts. If you select an account with sub-accounts, the selection will also include them. (For example, selection on 2420 also include 242001-242009)
  • You can also make a cost centre specific selection
  • Select status
  • You can also select Amount. This refers to the absolute amount. A filter set to 1000 – 1,000 will therefore include transactions of 1,000 in both the debit and credit columns


List of transactions

The list shows all transactions according to your selection from the previous step. The list contains the same columns as the list in Accounting | Reports | Account specification/ Nominal ledger, but with some additional columns concerning the clearing.

Absolute amount Shows the absolute amount of the transaction and is used to sort transactions with the same amount but with the sign reversed.
Cleared amount Shows how much has already been cleared on the transaction per selection date
Remaining amount Shows the transaction’s original amount minus what already has been cleared per selected day
Clearing ID Shows date for previously made clearings
Clearing date Shows the date when clearing was made.

Clear transactions

  • To clear transactions, select two or more records from the list and press the Clear button. Only transactions that are in the same main account and have the same cost centre and cost object may be cleared.

Amount is the original amount on the transaction
Remaining is uncleared amounts per selected date
Amount to be cleared is used to state how much that shall be cleared from each transaction. The suggestion here is the complete remaining amount for each transaction, but the amount can be changed and partly cleared, see below.


Clearing date is suggested to same date as Per date in the selection but can be changed.
Clearing ID is automatically set by Marathon and cannot be changed.

There are four scenarios for clearing with slightly different procedures. Simple clearing, partial clearing, clearing with a remaining balance, and clearing between sub-accounts.

Simple clearing

A simple clearing is when the total remaining amount for two or more transactions to be cleared is 0. For example, a debit and a credit transaction that are cleared against each other. In this case, simply press Save.

Partial clearing

Partial clearing is used to clear an amount other than the outstanding balance on one or more transactions, provided that the total cleared amount remains 0.

For example, in the case of a debit transaction of 600 and a credit transaction of 300, where you wish to clear these, the amount to be cleared must be manually changed to 300 so that the total is 0.


Clearing with a remaining balance

For clearing transactions where the total amount is not 0, clearing with a remaining amount can be carried out. This is primarily intended for clearing entries that almost cancel each other out and where the small remaining difference does not need to be dealt with. For example, when clearing a debit transaction of 1000 against a credit transaction of 999.

This can be done manually by posting 1 as a debit to the account and 1 as a credit to a difference account and then offsetting the three transactions with a remaining amount of 0. The remaining amount clearing method does this in practice, but the bookkeeping does not need to be done manually.

As the total clearing amount per account must always be 0, in order clear 1000 against 999, Marathon needs to create a new voucher with the difference debited/credited to the original account and with a contra posting to a specific account for discrepancies.

The new transaction on the original account is automatically cleared, whilst the new transaction on the specific account for discrepancies will remain uncleared.




Clearing between sub-accounts

Generally, clearing between different accounts is not permitted. An exception is clearing between two sub-accounts under the same main account, for example 24901 and 24903. When clearing transactions between two sub-accounts, Marathon will first create a new voucher that reverses the amount of all transactions being cleared. All transactions, both the original ones and the reversal entries, are then automatically cleared. Please note that clearing between 6-digit accounts ending in 1–9 affects the VAT base amount. Such clearings should therefore not be carried out.

Reverse clearing

If a clearing is carried out erroneously, it can be undone. Then a new clearing is created with reversed signs.

  • Select a transaction in the list and click Open. All clearings carried out on the transaction are shown in a table.
  • Select a row and press Unclear. The table now shows all transactions included in the clearing and that will be affected by the reversal. Select clearing date and press Save.



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