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Revision as of 14:48, 25 January 2016
Contents
Registrering medarbeidere
I Marathon gjør man forskjell mellom medarbeidere og brukere. Medarbeideren finnes i prosjektregnskapen og anvendes til blant annet timeføring. På brukeren styres pålogging og autorisasjon.
Medarbeidere registreres i System: Grunnregister/Pro/Medarbeidere. Dersom parameteren Automatisk opprettelse av brukere er avkrysset i System: Grunnregister/Pro/Parametrer, fliken Generelt, legges automatik en brukerprofil opp med samme kode som medarbeideren.
Generelt
| Medarbeiderkode | De to første bokstavene i for-og etternavnet anvendes vanligvis som medarbeiderkode. |
|---|---|
| Navn | Medarbeiderens navn. |
| Telefon | Telefonnummer oppgis dersom det skal vises på faktura til kunde. |
| Personalkategori | Medarbeidere kan inndeles i ulike kategorier. |
| Medarbeidergruppe | Gruppen som medarbeideren er knyttet til. |
| Arbeidsgruppe | Ytterligere en måte for å gruppere medarbeidere. |
| Kostnadssted | Kan brukes ved inntektskontering av honorar og/eller som forslag på nye prosjekter, dersom personen er prosjektleder (forutsetter at systemet er innstilt så). |
| Tidsrapportering | Oppgis dersom personen skal føre timer i Tidsrapportering. |
| Mulig PL og KA | Oppgis dersom medarbeideren er enten prosjektleder, produksjonsleder eller kundeansvarlig. |
| Aktiv | Avkryss dersom medarbeideren er aktiv, fjern krysser da hun/han slutter. |
| Ordinær arbeidskode | Anvendes ikke. |
| Passord | Vises kun ved opplegg av ny medarbeidere og kun hvis parameteren ”Automatisk opplegg av brukere” er på |
Priser
| Ordinær timepris | Angi medarbeideres ordinære timepris. |
|---|---|
| Budsjettert timepris | Anvendes for å følge opp medarbeideren sin inntektsbudsjett. |
| Kalkylekostnad/time | Angi medarbeiderens kalkylekostnad, dvs. den pris, han/hun koster firmaet pr. time |
| Avvikende timepriser | Velg mellom Nei (ingen avvikelser fra ordinær timepris), Avvikelse som kommer an på arbeidskode eller på arbeidskategori. |
| Kat/kode | Dersom avvikelse foreligger, angis arbeidskode eller arbeidskategori. |
| Timepris | Priset pr. avvikende arbeidskode eller arbeidskategori |
Kalendarium
| Calendar number | Select calendar (working time measurement) for the employee. Start- and end dates are useful if the employee is altering between half time and full time employments. |
Vacation and overtime
Vacation balance The number of unused vacation days for the vacation year is stated when creating employee record. The number is then decreasing every time she/he is reporting time on job code 930 for vacation. Each time that the vacation year is changed, this field is reset.The number of approved vacation days for the new year will be automatically registered. Shown only in weekly reports in 04-72-10.
Vacation used The number of used vacation days is stated when creating employee record. The number is then increasing every time she/he is reporting time on job code 930 for vacation. Shown only in weekly reports in 04-72- 10.
OT balance Overtime balance per a certain date can also be set, if OT balance shall be shown as a separate column in Time reporting.
OT balance per The day that the overtime balance is counted from.
OT compensation If you have selected to show overtime compensation, a balance is shown in 04-72-10 from the time reporting.
User registration
User records are opened in Base registers/General/Users. The user record controls, among other things, login and authorisation.
General
| Name | The user’s name. |
| The user’s email address. It will be used in invoice approvals and to send new passwords | |
| Language | The user’s language in Marathon. Available languages are selectable in the menu. |
| Company/year | The company that the user comes to when logging in. If you leave the year-field blank, she/he will automatically come to the last opened year in the named company. |
Printer
The different Marathon printers for printouts in Classic are stated in this tab.
Authorisation
| Alternative user code | An alternative if the user wants to log in to his/her operative system with the same password as to Marathon. The alternative code can have up to 12 characters and the user can log in with both passwords. |
| Password | Password settings are shown in Base registers/General/System parameters. The password may not contain special characters like å, ö, æ, ø, etc. |
| Incorrect login attempts | Shall be zero. After five incorrect login attempts the user will be blocked |
| Date for forced change | Date, maximum 90 days ahead. |
| Without changes | Shall be zero. After five logins after forced change the user will be blocked. |
| Active period | Used for limit an user’s access to Marathon during a certain time interval. |
| Blocked | A checked box indicates that the user is blocked |
| Company authorisation | State the company that the user shall have access to, or check the box “all” below the company list if she/he shall have access to all companies. |
| General auth. group | The authorisation group that is valid for the companies that the user has access to. |
| Auth. group per company | Used if the installation has different authorisations per company. |
| Group authorisation | Settings for the user’s access to groups, collective groups and collective collective groups. |
Authorisation Classic
Only in use if the authorisation system in System: Authorisation not is fully in use.
Approval
This tab contains authorisation details concerning approval of invoices; postings of cost invoices and project purchases, booking of supplier’s invoices and type of approval (pre-approval, final approval and blank).
To send reminders of new invoices to approve, check the box Send e-mail about new invoices. Make sure that the user’s e-mail address has been stated in the General-tab
Approval of time reports- contact Kalin Setterberg for more information about this function.
Other
| Employee code in PRO | State only if the employee code differs from the user code |
| Contact person | Check the box if the user is a contact person towards Kalin Setterberg. If ticked, the person will receive general information mails from Kalin Setterberg. |
| Kalin Setterberg | Shows if the user is working at Kalin Setterberg. Used at the time of installation of Marathon, when the installation team sometimes creates own users in your company. |
| Immediate superior | The user’s immediate superior can be stated. That can be used in e.g. approval of expenses reports where the immediate superior automatically is chosen as approver. |
