Revision as of 09:42, 13 February 2026

Månadsavslut och avstämningar

Månadsavslut

Bokföring

• Uppdatera periodiseringar under Ekonomi | Backoffice | Periodiseringar, fliken Uppdatera periodiseringar.
• Skriv ut rapporten Avstämning periodiseringar i Ekonomi | Rapporter, fliken Bokföring och stäm av mot saldot på periodiseringskontot. Se vidare under Avstämning periodiseringar.
• Momsdeklarationen skrivs ut under Ekonomi | Rapporter, fliken Bokföring. Se separat avsnitt för Momsavstämning.
• Balans- och resultaträkning skrivs ut i Ekonomi | Rapporter, fliken Bokföring.

Kundreskontra

• Stäm av saldo på kundfordringskontona mot saldolista i Ekonomi | Rapporter, fliken Kundreskontra. Se vidare under Avstämning kundreskontran.
• Fakturapåminnelser skrivs ut i Ekonomi | Kundfakturor, fliken Påminnelser. Vid påminnelse på enstaka fakturor kan påminnelsen i stället göras under fliken Frågor genom att söka fram fakturan och klicka på knappen Betalningspåminnelser.
• Räntefakturering görs i Ekonomi | Kundfakturor, fliken Räntefakturor.

Leverantörsreskontra

• Stäm av saldo på leverantörsskuldskonton mot saldolistan under Ekonomi | Rapporter, fliken Leverantörsreskontra. Se vidare under Avstämning leverantörsreskontran.

Projektredovisning

• Kontrollera att alla rapporterat sina timmar med hjälp av rapporten Avprickning tid under Projekt | Rapporter.
• Registrera in projektrelaterade kostnader, bokför leverantörsfakturor och kvittoredovisningar.
• Uppdatera timmar och inköp i Projekt | Backoffice | Transaktioner, fliken Uppdatera lager. Justera och fakturera. Stäng avslutade projekt.
• Nollfakturera i Projekt | Fakturering, fliken Nollfakturering (extra viktigt om balanskonto för projektinköp används).
• Skriv ut Lagerlista bokföringsperiod under Projekt | Rapporter och stäm av oavräknat aconto (se vidare under Avstämning aconto) och inprislagret för inköp mot lagerkontot för inköp (om det används, se vidare under Avstämning lagerkonto inköp).
• Stäm av fakturerat i projektredovisningen mot de intäktskonton i bokföringen som används vid faktureringen. Se vidare under Avstämning fakturerat.
• Projektrapporter skrivs ut under Projekt | Rapporter

Avstämning

Periodisseringar

Avstämning:

• Uppdatera periodiseringar i Ekonomi | Backoffice | Periodiseringar, fliken Uppdatera periodiseringar.
• Stäm av periodiseringarna i Ekonomi | Rapporter, fliken Bokföring rapporten Avstämning periodiseringar genom att selektera på de periodiseringar som ligger framåt i tiden och som är bokförda fram till sista datumet i den aktuella perioden.
• Exempel Period 250701-blankt och Bokföringsdatum blankt-250630. Kryssa i Skriv ut uppdaterade. Beloppet på listan stäms av med kontot för automatiska periodiseringar. Saldot på kontot visas tex i Ekonomi | Frågor, fliken Konton eller Kontospecifikation i Ekonomi | Rapporter, fliken Bokföring.

In case of discrepancy:

• Print the report Reconciliation periodical allocations without selection on period or accounting dates. Make sure that the option Print updated not is ticked. Then you see all allocations that wait for update; there might be unupdated allocations in previous periods to catch up.
• Check the account for periodical allocations in Accounting | Queries, Accounts tab, or in Accounting | Reports, General ledger tab, Account specification. Check in the column Type if there have been bookings without assignment code.

VAT

Marathon keeps track of VAT- liable revenue, VAT-exempt revenue and foreign export with subaccounts.

XXXX01 – VAT-liable domestic

XXXX02 – VAT-exempt domestic

XXXX03 – outside the EU

XXXX04 – within the EU

It is important to keep to Marathon’s structure, to avoid discrepancies. The system is not capable of interpreting and placing bookings on accounts without subaccounts on the VAT declaration. The VAT declaration in Accounting | Reports, General ledger tab, requires that the VAT is booked away with a reconciliation account each month. It is recommended that the previous month’s VAT is booked away in the beginning of the following month. That way you can see the VAT history.

Reconciliation

• Make a control count of the VAT declaration for the period.

In case of discrepancy:

• Make sure that the VAT for previous month is booked away. There might be new transactions after the declaration, which means that the VAT amount this month might be higher.
• Print out list VAT reconciliation in Accounting | Reports, General ledger tab and make a selection on Period. Here you can see all entries without “correct” Vat booked.
• Look through the VAT account in the Account specification to see that no manual rebookings have been made (except the VAT). The specification is in Accounting | Reports, General ledger tab.

Sales ledger

Reconciliation

• Print out balance list per reconciliation date in Accounting | Reports, Sales ledger tab. Check the total amount and compare with the balance on the trade debtor’s account.

In case of discrepancy:

• Print out the list Reconciliation to GL in Accounting | Reports, Sales ledger tab to see what day the discrepancy occurred.
• Print the list again and select only on the day that the discrepancy occurred, untick the box “Only Summary”.
• Check the bookings in the account specification in Accounting | Reports, General ledger tab and check if there are any bookings that lack assignment code in the Type column.
• Finally check all invoices in the sales ledger and compare with the invoice amount in the bookkeeping.

Purchase ledger

Reconciliation:

• Print out balance list in Accounting | Reports, Purchase ledger tab. Check the total amount and compare with the balance on the trade creditor’s account.

In case of discrepancy:

• Print out the list Reconciliation to GL in Accounting | Reports, Purchase ledger tab to see what day the discrepancy occurred.
• Print the list again and select only on the day that the discrepancy occurred, untick the box “Only Summary”.
• Check the bookings in the account specification in Accounting | Reports, General ledger tab and check if there are any bookings that lack assignment code in the Type column.
• Finally check all invoices in the purchase ledger and compare with the invoice amount in the bookkeeping.

Project accounting

Pre-invoice

Reconciliation

• Print out WIP list Accounting period per reconciliation date in Projects | Reports. Enter all project types and tick the box Totals only. Compare WIP pre-invoiced with the account balance in the bookkeeping. Remember to summarize all subaccounts, i.e. 242001, 242002 etc.

In case of discrepancy:

• Check the bookings on the account for pre-invoice in the Account specification in Accounting | Reports, General ledger tab. There might be manual bookings during the period.

WIP account purchases

Purchases in Marathon can either be expensed directly when the invoice is registered or be posted on a WIP account and expensed when invoicing the client. To avoid discrepancy between the WIP account and the WIP in project accounting, no manual bookings should be registered on the WIP account, and no purchases should be registered directly in the project accounting. Reconciliation:

• Make sure that all purchases are updated for the period in Projects | Backoffice | Transactions, Update WIP tab.
• Print WIP list accounting period in Projects | Reports per reconciliation date. Compare the total amount for purchases purchase price with the balance on the WIP account in Accounting | Queries, Accounts tab. Alternatively, print an account statement in Accounting | Reports, General ledger tab.

In case of discrepancy

• Check that all purchase codes have expenses accounts in Projects | Backoffice | Base registers.
• Check the vouchers on the WIP account in Accounting | Queries or in the account specification in Accounting | Reports, General ledger tab. There might be manual bookings made during the period.
• Check that Closing balance for the previous year agrees with current year’s Opening balance in the bookkeeping.
• If an invoice is reversed after being transferred ti WIP account, the expense must be re-posted manually.

Invoiced

• Print out Reconciliation PRO | MED for the period in Accounting | Reports, General ledger tab. If there is a discrepancy, open the row and check the invoiced with discrepancy. The reason for the discrepancy is almost always that an invoice has been manually corrected in Vouchers.
• You can also print the report Printout invoice list in Projects | Reports and compare with the revenue accounts in the bookkeeping that are used in the invoicing. You can see the accounts on the cost codes in Projects | Backoffice | Base registers. Remember to reconcile all revenue accounts with VAR account suffixes 01 (domestic VAT), 02 (domestic VAT-exempt), 03 (outside EU), and 04 (within EU).

In case of discrepancy

• Check possible manual bookings on the revenue accounts on all voucher types, except for client invoice.