Periodical allocations

In Marathon's General ledger you can Iet the system take care of periodical allocations (accruals). This manual describes how to book via G/L or Supplier's invoices, update and reconciliate periodical allocations ad what to do if there are discrepancies in the reconciliation

Periodical allocations

Assign a specific accruals account to the Periodical allocation in the chart of accounts in System: Basre registers/GL/Accounts. In the example below, we have used account 1722

Booking with allocation

When you book something on an account assigned to Periodical Allocation, an additional tab opens in the voucher booking program. Go to the tab and enter cost account, total sum and period for the allocation.

The total sum will thus be allocated over the entered period, equally per month.

Allocations via Supplier's invoices/Approval=

Register the invoice as usual. Select cost account and a period.The system then understands that the cost shall be allocated over the period. If you have several accounts for allocation, select the right one in Account for periodical allocation.

Update periodical allocations

Update the allocations for the period in Accounting: Update periodical allocations. Write period and check that the accounting date is correct.

Reconciling allocations

Reconcile in Accounting: Reports with the report Reconciliation of periodical alloations. Select future allocations, booked until the last date of the period. The example below shows allocations from April 2020 and forward to be reconciled with updated (booked) per March 2020

In case of discrepancy

Start with checking in Accounting: Edit periodical alllocations,the column Comment shows all un-updated allocations and possible errors.

Check also the bookkeeping to see that no postings without assignment to allocations have been made (i.e. transactions on the account for periodical allocation that lacks assignment code P).