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{{DISPLAYTITLE:Media Base registers}}__FORCETOC__

== General ==

All information about clients, media, users, etc., can be exported into Excel/Spreadsheet by clicking the box '''Export'''. Before printout you can select what parts of the information you want to export. The selections will be saved on your user settings.

The '''Copy''' function is used for copying information from e.g. an existing to a new client.

Click '''Back''' to return to the start page of Base registers.

In almost all lists there are possibilities to reduce the search results by ticking the boxes '''only active /only mine'''.

= CLIENTS =

== Collective clients ==

You can connect several clients to a collective client for statistics.

{| class=mandeflist
|Code
|Optional Collective client code.
|-
|Name
|Optional Collective client name.
|-
|VAT-no
|This field can be printed on client invoice and in reports
|-
|Organisation no
|Can be printed out on client invoice
|-
|Credit handling
|See separate description about credit handling ([[Media_credit/en]])
|-
|Client manager
|Client manager for the collective client
|-
|Client category
|Possible client category for the collective client.
|-
|Group
|Possible group for the collective client.
|-
|Collective client
|Connect collective clients to each other to get a tree structure.
|-
|Reporting level
|A way of telling levels in the collective client structures for reporting
|-
|Blocked
|Deactivation of collective clients.
|}

=== Scanned documents ===

Possibility to add scanned documents concerning the collective client

== Clients ==

Tick the box “Show Collective clients” if you want to see also collective clients in the client list. Click '''New''' to add a new client. You can copy information from a client with similar setup.

{| class=mandeflist
|Code
|A suitable client code consisting of 1-4 characters, e.g. <u>Ka</u>lin <u>Se</u>tterberg Data AB =&gt; KASE or KALI.
|-
|Internal name
|Internal name only shown in Marathon. If you for example have several Volvo clients, all with client name Volvo AB on the invoice, but belonging to different branches/departments, you can use the internal names as e.g. “Volvo Luxury cars, Gothenburg”
|-
|Name &amp; Address
|Client name and address used on the media plan. If no other address is written in the fields INVOICING ADDRESS, this address will also be printed on the invoice.
|-
|Your ref
|The person who will be referred to in the invoice if the invoice not is allocated per product. If it is allocated, the reference from each product will be referred to.
|-
|Own ID
|Own label on client that can be printed in Sales ledger and in reports
|-
|Reporting ID
|See above
|-
|Budget client
|An own register that you can use for marking clients. Can be included in export of client registers.
|-
|Budget client balance
|An own register that you can use for marking clients. Can be included in export of client registers
|-
|Our ref
|Reference person in the own company.
|-
|Client manager
|Person in charge for the client.
|-
|Short name
|Generated automatically
|-
|Credit comment
|Comment printed out in credit check
|-
|Credit class
|A client can have a credit class. This is used in the Credit limit programme.
|}

''See separate description of credit handling and check''

{| class=mandeflist
|Exceeded
|If the client has exceeded its credit limit, it will be blocked for new bookings. Uncheck the box if you want to lift the closure. There is also a setting where the closure is lifted automatically at the nightly update
|-
|Calculate credit for
|
|-
|Preliminary orders
|''See separate description of credit handling and check''
|-
|Days additional to
|
|-
|cancellation day
|''See separate description of credit handling and check''
|-
!Notice days additional
|
|-
|to cancellation day
|''See separate description of credit handling and check''
|-
|Product mandatory
|Makes Product a mandatory field in the plans/orders.
|-
|Project mandatory
|Makes Project a mandatory field in the plans/orders.
|-
|Confidential
|''Not in use''
|-
|Do not show this client&apos;s
|
|-
|negotiated discounts
|
|-
|in the Media database
|Hides client&apos;s possible discounts on orders
|-
|Do not show this client&apos;s
|
|-
|neg. discounts in
|
|-
|comparison with
|
|-
|other agencies
|Hides client&apos;s possible discounts on orders
|-
|Clip book
|A reminder will be sent to the ad check, that the ad shall be cut out.
|-
|One insertion pr spot
|
|-
|TV-gate
|''Used only in Finland''
|-
|Reporting level
|A way to select level of the client structure for reporting
|-
|Blocked
|Blocks the client.
|-
|Instruction on order
|The text is suggested to be printed out on all new orders.
|-
|Material supplier
|Fields for default supplier in new orders
|-
|Last product number
|Shows last product number, if you use automatic numbers
|-
|Agreement
|
|-
|Proposed agreement
|Suggests a standard agreement every time a new order is created for the client.
|-
|External suggestion
|Not in use.
|-
|Approved agreements
|A list of approved agreements for the client. A client can have several agreements; this list will show the approved agreements to select between for this client.
|-
|Invoicing
|
|-
!VAT
|Client’s VAT in the invoices. If the client is invoiced without VAT, select between domestic client, EU client or client outside of the EU.
|-
!VAT-number
|The client&apos;s VAT number. Shown in the invoice.
|-
!Organisation no
|Clients organisation number. Can be printed out on invoice.
|-
!Bank account
|Possible alternative bankaccount for client&apos;s payments
|-
!Intercompany code
|A report data definition. Intercompany code is included in Export in 02-71.
|-
!Invoice level
|''Not in use.''
|-
!One invoice per…
|Tick in for one invoice per product, per plan, per media etc.
|-
!Invoice only orders
|
|-
!with reference number
|If an order has no reference number, a sharp invoice cannot be printed, only test invoices. A warning is shown.
|-
!Sorting
|''Not in use''
|-
!Allocation on invoice
|''Not in use''
|-
!Invoice text
|A fixed invoice text to be printed out on invoices. Optional.
|-
!Invoice distribution
|
|-
!E-invoice recipient
|Fill in if the invoice shall be sent as en electronic invoice
|-
!E-mail for invoices
|If e-mail address is entered, the client invoice goes directly via e-mail to print.
|-
!E-document
|Specific client information concerning electronic invoices
|-
!Inv. adress
|State, if you want to send the invoice to a different address than the one in the Sales ledger
|-
!Client number
|Only if other than client number in Sales Ledger.
|-
!Scanned documents
|Scanned documents, e.g. agreements can be stored here.
|-
!Comment
|Internal comment
|-
!Authorisation
|Special authorisation for client regarding employee group, working team or employee. If e.g. an employee is entered here, only he/she has authorisation to the client
|-
!Own fields
| 
|}

{|class=mandeflist
!Language
|The language that will be used on invoice- and plan printouts
|-
!Agency
|If the client is connected to a certain advertising agency, used for Agency reconciliation
|-
!Collective client
|if the client is a part of a collective client group, in order to get statistics etc on a group level
|-
!Client category 1, 2, 3
|A way of labelling the client for different purposes, for example type of business, invoicing method, national/international, etc. A client can have up to three categories. 
|-
!Group 
|A way of grouping a client in teams/departments/companies. Users can have authorisatons to different groups. Statistics can also be sorted and printed out per group. A group can also be connected to a cost centre in the bookkeping.
|-
!CC/obj
|For splitting invoicings on different result units
|}

''For parameters concerning credit handling, see separate description of credit handling and check ([[Media_credit/en]])''

{|class= mandeflist
!Adserving supplier
|If the client is connected to a certain ad serving supplier
|-
!Mediabyrabarometern
|Media statistics function, used only in Sweden
|}

===Parameters 2===

{|class= mandeflist
!VAT on plan 
|If you want to print out VAT on media plans 
|-
|Product, project, campaign mandatory
|Makes Product, project or campaign a mandatory field in the plans/orders.
|-
!Confidential
|''Not in use''
|-
|Do not show this client&apos;s
|
|-
|negotiated discounts
|
|-
|in the Media database
|Hides client&apos;s possible discounts on orders
|-
|Do not show this client&apos;s
|
|-
|neg. discounts in
|
|-
|comparison with
|
|-
|other agencies
|Hides client&apos;s possible discounts on orders
|-
|Clip book
|A reminder will be sent to the ad check, that the ad shall be cut out.
|-
!Allocation on order
|''Not in use''
|-
|One insertion pr spot
|
|-
|TV-gate
|''Used only in Finland''
|-
|Reporting level
|A way to select level of the client structure for reporting
|-
|Blocked
|Blocks the client.
|-
|Instruction on order
|The text is suggested to be printed out on all new orders.
|-
|Material supplier
|Fields for default supplier in new orders
|-
|Last product number
|Shows last product number, if you use automatic numbers
|}

=== Agreement===

{|class= mandeflist
!Proposed agreement
|Suggests a standard agreement every time a new order is created for the client.
|-
|Suggestion no print 
|Not in use.
|-
|Approved agreements
|A list of approved agreements for the client. A client can have several agreements; this list will show the approved agreements to select between for this client.
|}

=== Invoicing ===

{|class= mandeflist
!VAT
|Client’s VAT in the invoices. If the client is invoiced without VAT, select between domestic client, EU client or client outside of the EU.
|-
!VAT-number
|The client&apos;s VAT number. Shown in the invoice.
|-
!Organisation no
|Clients organisation number. Can be printed out on invoice.
|-
!Bank account
|Possible alternative bankaccount for client&apos;s payments
|-
!Intercompany code
|A report data definition. Intercompany code is included in Export in 02-71.
|-
!Invoice level
|''Not in use.''
|-
!One invoice per…
|Tick in for one invoice per product, per plan, per media etc.
|-
!Invoice only orders
|
|-
!with reference number
|If invoices are labelled with a reference number, for example a PO number, this should be checked so that plans/orders without reference cannot be invoiced. 
|-
!Sorting
|''Not in use''
|-
!Copies
|1= The printout is shown at the invoicing, even if it is sent as electronic invoice or by mail. 0= Printout not shown.
|-
!Allocation on invoice
|''Not in use''
|-
!Invoice text
|A fixed invoice text to be printed out on invoices. Optional.
|}

=== Invoice distribution ===

{|class= mandeflist

!E-invoice recipient
|Select option; if the invoice shall be sent as email or as an electronic invoice. The setting shall be blank if the invoice is printed out on paper. Select e-invoice recipient or e-mail. 
|}
'''Recipient'''

{|class= mandeflist

!Own Party ID
|Own Party ID
|-
!Party ID of the bank 
|Party ID of the bank 
|-
!E-mail: original
|If the invoice is sent by email, write the invoice recipient's email address here 
|-
!Email: copy 1-4
|fields for sending copies of the invoice
|}

'''Special sender'''

{|class= mandeflist
! Sender's Party ID
|Sender's party iD
|-
!Party ID of sending bank
|Party ID of sending bank 
|}

=== Invoicing address ===

Address information if the client has another client number or invoicing address than stated in the Sales ledger

=== Scanned documents ===

Here you can store documents, for example agreements that concern the client. The scanning shall be done in {{pth|System|Base registers/MED/Documents}}

=== Comment ===

Free text field for optional notes. These comments are only shown in the client information.

=== Authorisation ===

If the client demands certain confidentiality, you can here state Employee groups, working teams or individual employees who have the authorisation to handle the client's information.

== Collective products ==

Collective products are used in a similar way as collective clients are - you can connect different products into one collective product.

== Products ==

Products are used for statistics and allocation on invoice.

{| class=mandeflist
!Client
|Client that the product is connected to.
|-
!Code
|Product code. For example, Kalin Setterberg could have a product ”Marathon Time” with the code TIME.
|-
!Name
|Product name
|-
!Address
|Use only if a special address shall be used for a certain product. NB! This address is saved on the same client number as other invoices of the client in S/L. That can lead to errors on reminders and interest invoices.
|-
!Your ref
|Reference when invoicing per product.
|-
!Collective product
|You can connect different products into one collective product.
|-
!Blocked
|Blocked products can not be used in registration of new plans/orders.
|}

=== Invoice distribution ===

{|Class= mandeflist
!E-invoice recipient
|Select option; if the invoice shall be sent as email or as an electronic invoice. The setting shall be blank if the invoice is printed out on paper. Select e-invoice recipient or e-mail. 
|}
'''Recipient'''

{|class= mandeflist

!Own Party ID
|Own Party ID
|-
!Party ID of the bank 
|Party ID of the bank 
|-
!E-mail: original
|If the invoice is sent by email, write the invoice recipient's email address here 
|-
!Email: copy 1-4
|fields for sending copies of the invoice
|}

'''Special sender'''

{|class= mandeflist
! Sender's Party ID
|Sender's party iD
|-
!Party ID of sending bank
|Party ID of sending bank 
|}

== Agreements ==

{| class=mandeflist
!Code
|Agreement code. Use e.g. client code and describing abbreviations, as KASE-TV for Kalin Setterberg TV agreement, KASE-PR for Kalin Setterberg Print agreement, KASE-IN for Kalin Setterberg Internet agreements etc.
|-
!General
|
|-
!Name
|Agreement name. Use a describing name, e.g. ”Kalin S. TV 3% Net” for TV agreement with 3% fee calculated on Net.
|-
!Special
|
|-
!Terms of payment
|Terms of payment on the invoice to client.
|-
!Terms of payment
|
|-
!for fee on own invoice
|A client can have an agreement where media cost and fees are invoiced separately
|-
!Current month + above
|If terms of payment is to be calculated from the first day of the next month with the terms of payment. Example: Invoice date is 17th of March and terms of payment is 10 days. If this parameterNOT is ticked, the due date will be 27th of March. If it is ticked in, the due date will be the 10th of April.
|-
!Count from printout date
|Terms of payment are counted from the day the invoice was printed
|-
!Terms of payment with
|
|-
!cash discount
|Terms of payment for the cash discount
|-
!Cash discount
|Cash discount in percent
|-
!Bank account
|You can enter a separate bank account for suppliers&apos; payments. This account has to be entered manually in 03-60 when the payment selection is made.
|-
!Invoicing of allocation
|If you invoice an allocation, it will include one invoice per client. If the media invoices the allocation, you must invoice the part that concerns the head client. If the client splits the allocation, there will be one invoice on the total amount.
|-
!Current invoicing
|The insertion will be included in the invoicing in 08- 70-10 provided that it has been inserted and (if mandatory) ad checked. If you leave this parameter unchecked, the insertion will not be included unless the selection is changed to ”Current invoicing” = N or blank.
|-
!Current pre-inv.
|The system can check if there are usable pre- invoices when invoicing in 08-70-10. In that case the system deducts as much pre-invoiced as possible, never more than the invoice amount, though.
|-
!Fee on own invoice
|Prints out fee % on an own invoice.
|-
!Default insertion status
|If the agreement concerns e.g. only pre-invoices, a default setting can be stated
|-
!Block new insertions
|Blocks new insertions from this agreement.
|-
!Invoice whole plan at the first insertion
|All approved insertions are invoiced at the first date of selected insertion period
|-
!Invoice whole plan at the last insertion
|All approved insertions are invoiced at the last date of selected insertion period
|-
!Invoice whole order at the last insertion
|All insertions in the order are invoiced at the last date of selected insertion period.
|-
!Min invoice amount
|Minimum amount for the invoice to be printed.
|-
!Days until min-invoice
|
|-
!still is printed out
|Even if the minimum amount is not reached, the invoice is printed out after certain number of days.
|-
!Alt agreement for
|
|-
!allocation clients
|The agreement in the Plan –general is valid for all clients in an allocation . This field is for exceptions and points at the valid agreement. E.g. no 3 means, that the third agreement of the client shall be used.
|-
!Ad check mandatory
|Forces ad check on the client’s insertions. What media types are checked is set in the media type registers. Only those media types are shown in the ad check list.
|-
!Clip books
|The client’s clip book use is set in the Client registration program. Here you shall determine number of ads that they want. This will be printed out on the ad check list.
|-
!Ad check code
|Codes can be used internally and are shown in the ad check list. Example: TI if the complete newspaper/magazine shall be sent to the client and SI if only the page shall be cut out and be sent.
|-
!Valid until
|Validity period for the agreement (from insertion date to insertion date). E.g. all insertions during 2011 =&gt; 010111-311211
|-
!Alternative agreement…
|Reference to an alternative agreement if this cannot be used any more.
|-
!Agreed media types
|An agreement can be valid for certain media types only (e.g. TV or print only). If this field is left empty, all media types are approved.
|-
!Agreed media
|Works as above.
|-
!Fixed price on surcharge
|When entering a price row on the order with surcharge code, it is booked wit discount code, percent and the amount entered on the surcharge code field.
|-
!Blocked
|Blocks the agreement for further use.
|-
!Insertion fee
|Fee invoiced to client at each insertion. A part of the fee can go to the advertising agency - write possible percentage in “To agency”.
|}

=== General ===
{|Class= mandeflist
!Name
|Agreement name. Use a describing name, e.g. ”Kalin S. TV 3% Net” for TV agreement with 3% fee calculated on Net.
|-
!Special
|Description that also is visible in the plan's general information.
|-
!Terms of payment
|Terms of payment on the invoice to client.
|-
!Terms of payment
|
|-
!for fee on own invoice
|A client can have an agreement where media cost and fees are invoiced separately
|-
!Current month + above
|If terms of payment is to be calculated from the first day of the next month with the terms of payment. Example: Invoice date is 17th of March and terms of payment is 10 days. If this parameterNOT is ticked, the due date will be 27th of March. If it is ticked in, the due date will be the 10th of April.
|-
!Count from printout date
|Terms of payment are counted from the day the invoice was printed
|-
!Terms of payment with
|
|-
!cash discount
|Terms of payment for the cash discount
|-
!Cash discount
|Cash discount in percent
|-
!Bank account
|You can enter a separate bank account for suppliers&apos; payments. This account has to be entered manually in 03-60 when the payment selection is made.
|-
!Invoicing of allocation
|If you invoice an allocation, it will include one invoice per client. If the media invoices the allocation, you must invoice the part that concerns the head client. If the client splits the allocation, there will be one invoice on the total amount.
|-
!Current invoicing
|The insertion will be included in the invoicing in 08- 70-10 provided that it has been inserted and (if mandatory) ad checked. If you leave this parameter unchecked, the insertion will not be included unless the selection is changed to ”Current invoicing” = N or blank.
|-
!Current pre-inv.
|The system can check if there are usable pre- invoices when invoicing in 08-70-10. In that case the system deducts as much pre-invoiced as possible, never more than the invoice amount, though.
|-
!Fee on own invoice
|Prints out fee % on an own invoice.
|-
!Default insertion status
|If the agreement concerns e.g. only pre-invoices, a default setting can be stated
|-
!Invoice whole plan at the first insertion
|All approved insertions are invoiced at the first date of selected insertion period
|-
!Invoice whole plan at the last insertion
|All approved insertions are invoiced at the last date of selected insertion period
|-
!Invoice whole order at the last insertion
|All insertions in the order are invoiced at the last date of selected insertion period.
|-
!Min invoice amount
|Minimum amount for the invoice to be printed.
|-
!Days until min-invoice
|
|-
!still is printed out
|Even if the minimum amount is not reached, the invoice is printed out after certain number of days.
|-
!Alt agreement for
|
|-
!allocation clients
|The agreement in the Plan –general is valid for all clients in an allocation . This field is for exceptions and points at the valid agreement. E.g. no 3 means, that the third agreement of the client shall be used.
|-
!Ad check mandatory
|Forces ad check on the client’s insertions. What media types are checked is set in the media type registers. Only those media types are shown in the ad check list.
|-
!Clip books
|The client’s clip book use is set in the Client registration program. Here you shall determine number of ads that they want. This will be printed out on the ad check list.
|-
!Ad check code
|Codes can be used internally and are shown in the ad check list. Example: TI if the complete newspaper/magazine shall be sent to the client and SI if only the page shall be cut out and be sent.
|-
!Valid until
|Validity period for the agreement (from insertion date to insertion date). E.g. all insertions during 2011 =&gt; 010111-311211
|-
!Alternative agreement…
|Reference to an alternative agreement if this cannot be used any more.
|-
!Agreed media types
|An agreement can be valid for certain media types only (e.g. TV or print only). If this field is left empty, all media types are approved.
|-
!Agreed media
|if the agreement only shall be valid for certain media. 
|-
!Fixed price on surcharge
|When entering a price row on the order with surcharge code, it is booked wit discount code, percent and the amount entered on the surcharge code field.
|-
!Blocked
|Blocks the agreement for further use.
|}

=== Insertion fee ===

{|class= mandeflist
!Insertion fee
|Fee invoiced to client at each insertion. A part of the fee can go to the advertising agency - write possible percentage in “To agency”.
|}

{| class=mandeflist
!Insertion fee per media
|
|-
!in media combination
|A fee per included media. A combination with 4 media generates thus 4 x the amount.
|-
!Order fee
|Fee invoiced to client at each order. A part of the fee can go to the advertising agency - write possible percentage in “To agency
|-
!Allocation model
|This fee can be allocated in six different ways. Either a fee per client or a fee to the main client only.
|-
!Invoice header
|Replaces Marathon’s standard name for the fee (e.g. booking fee).
|-
!Insertion fee 2 &amp; 3
|Special fees per insertion. E.g. Clip book fee, if the ad check shall cut out the ad.
|-
!Plan fee
|Fee per plan. Can be allocated in six different ways; either a fee per client or a fee to the main client only.
|-
!General allocation
|Setting valid for all above fees
|-
!Per spot
|Entered amount from price row
|-
!Per media in combination
|An insertion fee for each included media in a combination
|-
!Per week
|An insertion fee per week. If an insertion covers 3 weeks, the fee will be 3x insertion fee.
|-
!Per format
|An insertion fee per format. Entered on order- general tab
|-
!Invoicing fee
|Fee on all invoices.
|-
!Pre-inv fee
|Fee on pre-invoice. Does not concern deduction invoices.
|-
!Show on invoice
|''Not used in the new layout.''
|-
!Alteration fee
|Fee charged from the client every time you make an alteration order for it. If parameters are correctly set and amount is written, Marathon asks about Alteration fee every time you change status on the order. If you agree, the fee will be an extra price row on the insertion. You can also give part of the fee to the advertising agency.
|-
!Alteration fee per
|
|-
!Media in combination
|As above, but one per included media
|-
!Cancellation fee
|Fee charged from the client every time you make a cancellation order for it. If parameters are correctly set and amount is written, Marathon asks about Alteration fee every time you change status on the order. If you agree, the fee will be an extra price row on the insertion. You can also give part of the fee to the advertising agency.
|-
!Cancellation fee per
|
|-
!Media in combination
|As above, but one per included media
|-
!Allocation template
|If no allocation, only the main client will be charged.
|-
!Do not update fees
|''Not in use''
|-
!Agency commission
|
|}

=== Agency commission ===

In this tab, percentage of commissions to advertising agencies and/or clients is set. Marathon follows what is written on each media and there are two ways of handling over commissions to the client.

{| class=mandeflist
!Cash discount on net
|Works like a normal commission
|-
!Cash discount
|Here the cash discount from the supplier is registered. Note that this is not what we actually have received, but is a fixed deduction.
|-
!Calculation basis
|Media net means that a certain percentage of what media gives us is sent forward to the client.
|}

The tab capital cost shows how much fee mark-up the client shall have and how it shall be calculated.

{|class= mandeflist
!From client
|how much in % we debit the client.
|- 
!To agency
|how much fee we give to the agency. Shown on the agency reconciliation.
|-
!Agency 2
|if we want to pass on fee to one more party. Shown on the agency reconciliation.
|-
!To other agency 
|if you use another agency for bookings on a certain client. A separate agreement is necessary at the booking. In this field you must write how much fee the other agent shall charge us.
|-
|}

Example: We have a client whom we charge 5 % fee and write it in the field “from client”. Later the advertising agency shall have 1 % of this, and we write 1, 00 in the field “to agency”.
In this case we keep 4 % for ourselves.

{| class=mandeflist
!Calculation basis
|The amount on which fee shall be calculated. 
|-
Net
|after discounts
|-
!Net after left commission
|when all the client’s commissions have been deducted
|-
!Net after received commission
|when all received commissions have been deducted
|-
!Net after left agency- and ad material commissions
|when the client’s agency- and material commissions have been deducted
|-
!Commission basis of media
|according to media’s provisions
|-
!Gross-left commission
|on the gross amount – on the client’s deducted commissions
|-
!Gross received commission
|on the gross amount – on all deducted commissions
|-
!Gross received discount 
|calculated on the discount registered
|-
|}

=== Special agreement ===

It you work with for example Adform, you can register an agreement that is automatically generated when creating a plan and clicking the Adform-button. Set in the parameters the surcharge codes that shall be used in the booking. Calculation basis can be set on net, net-net or net- Agency commission.

|}
class= mandeflist
!Fixed price
|Possible agreed price for all or an additional price to previous.
|-
!Extra measuring
|''Used only in Denmark''
|-
!Taxes
|''Used only in Romania''
|}

=== Foreign currency ===

The invoicing currency for the agreement is the one that is selected in the parameters. You can choose between own currency, the currency of the order, or an optional which you write in the field. You can also set a currency rate and a possible mark-up in order to cover currency discrepancies.

{| class=mandeflist
!Invoicing currency
|The currency for invoicing the client. Select between Own currency, the Order currency or Specified below.
|-
!Currency
|If you chose Specified below, write the currency for invoicing. The system calculates first the order amount to the own amount before invoicing in the selected one. This provided that the invoicing currency and the order currency are the same.
|}

{| class=mandeflist
!Invoicing rates
|Select between ''Order rate'', ''Day rate + mark-up'' (write the mark-up in ”mark-up when converting to SEK”) and ''If order rate differs from day rate with more than max. allowed diff.'' (write the difference in ”max difference”)
|-
!Currency for fixed
|
|-
!amounts in agreement
|E.g. insertion fee. The amount is first calculated into own currency, thereafter to the invoicing currency
|}

'''Conversion from order currency to base currency when invoicing'''

{|class= mandeflist
!Invoicing rates
|Select between ''Order rate'', ''Day rate + mark-up'' (write the mark-up in ”mark-up when converting to SEK”) and ''If order rate differs from day rate with more than max. allowed diff.'' (write the difference in ”max difference”)
|-
!Mark-up at conversion
|Enter percentage 
|-
!Mark-up at conversion from EUR
|Enter percentage
|-
!Max difference
|Enter percentage  
|}

Conversion from base currency to foreign currency when invoicing

{| class=mandeflist
!Invoicing currency
|You can select Order rate, Day rate + mark-up (which is written in the field below) or If order rate differs from day rate with more than max. allowed diff (when the maximum difference is stated)
|}

For notes regarding the agreement, the client, etc. Note that this text only is available here.

{| class=mandeflist
!Own fields
|
|}

Grouping clients in categories can be useful for statistics or e.g. for invoicing a certain client category at one time. Client category can be e.g. Cars, and be connected with clients as VOLVO, BMW, SAAB.
Categories can also be used for different types of invoicing like current invoicing, once a week, once a fortnight, once a month, etc.
Another example is to use categories to separate national/international clients.

== Groups ==

Group can be used to separate clients belonging to different teams/departments/companies. Thus you can use groups for statistic purposes or to select and authorise the data. There are fields in the User register, where you can write the groups that the user is authorised to. Group can also be set on media.

== Agencies ==

Here all advertising agencies those clients are connected to are entered.
They are used as information on the order to the media. For those clients whose agreement says that they shall have a part of a commission, fee and surcharges, the agency of the client is used to make an agency settlement. In order for this to work, the agency has to be a supplier in the Purchase Ledger.

{| class=mandeflist
!Code
|Agency code
|-
!Name
|Agency name, printed on the order
|-
!Address
|Used in agency settlement
|-
!Fax
|If number is wanted as suggestion when faxing orders and plans.
|-
!E-mail
|If address is wanted as suggestion when mailing orders and plans.
|-
!Your ref + fax + e-post
|(as above)
|-
!Supplier no in P/L
|Used by agency settlement to generate a deduction bill that later can be paid to the agency. This will be handled as a normal supplier’s invoice in P/L.
|-
!Language on settlement
|Used in agency settlement
|-
!Vat on settlement
|Used in agency settlement
|-
!Cost centre
|Used in posting of settlement, if the amount shall be put on a special result unit.
|-
!Cost object
|Used in posting of settlement, if the amount shall be put on a special result unit.
|-
!Blocked
|Blocks the agency.
|}

=== Parameters ===
{|class= mandeflist 
!Supplier no in P/L
|Used by agency settlement to generate a deduction bill that later can be paid to the agency. This will be handled as a normal supplier’s invoice in P/L.
|-
!Language on settlement
|Used in agency settlement
|-
!Vat on settlement
|Used in agency settlement
|-
!Page break
|Page break
|-
!Cost centre
|Used in posting of settlement, if the amount shall be put on a special result unit.
|-
!Cost object
|Used in posting of settlement, if the amount shall be put on a special result unit.
|-
!Blocked
|Blocks the agency.
|}

= MEDIA =

== Publisher ==

If publishers are registered, media can later be connected to these.
Useful in statistics and in yearly agreements between client and media/publisher. When a media is connected in the price list and the media in the price list is connected to a publisher, the publishers are automatically activated in this program.

== Media groupings ==

Different media can be connected to media groupings. Useful for different kinds of statistics A grouping can e.g be a special business.

{| class=mandeflist
!Code
|Code for grouping
|-
!Name
|Name, e.g. Cars.
|-
!Media
|Fetch the media belonging to the grouping.
|}

== Media ==

Registration of media that then shall be connected to the Media database. When connecting, all information is coming with it. The information is.
Address, fax, telephone, e-mail address, currency, type of media, publisher, included media if combination . If one of those are changed it will be overwritten in the update of the media database, that is made every night.

{| class=mandeflist
!General
|
|}

If the media shall be connected to the database, fetch it from the fields “media in the database” and the system will fill address from there.

{| class=mandeflist
!Name
|Media name.
|-
!Address
|Address on the order.
|-
!Fax
|Number suggested when faxing.
|-
!E-post
|E-mail address suggested when mailing order.
|-
!Short name
|Used in sorting in Classic.
|-
!Media in the database
|Used in connecting a media to the database.
|-
!Synchronisation
|Options for synchronisation with the media database of Marathon
|-
!Default in combination
|If the same media is twice in the list, select the one that shall be default in media combinations.
|-
!Parameters1
|
|-
!VAT to client
|If VAT shall be on the insertions in this media (provided that the media is taxable).
|-
!VAT from media
|If the media adds VAT when invoicing us. Used in entering media invoices via Classic.
|-
!Currency
|Normal currency for the order. Can be changed at registration.
|-
!Language
|Language of the order.
|-
!Media type
|Type of media, e.g. TV, Internet, Radio, Magazine, etc
|-
!Trade agreements
|For reporting to possible trade organisations.
|-
!Publisher
|Publisher of the media. For statistics and yearly agreements between client and media/publisher.
|-
!Media statistics code
|For selection and sorting in reports.
|-
!Supplier no in P/L
|If the invoice always is coming from one supplier. Facilitates entering of supplier invoice.
|-
!Parameters 2
|
|-
!Earlier ad check
|Amount of days before the insertion – in case you wish earlier ad check.
|-
!Material date
|Not in use''.''
|-
!Header inv level 2
|Invoice level 2 = one row per media in the invoice. Media name will be the header, if nothing else is written here.
|-
!Order distribution
|How the order shall be sent: Fax, e-mail or e-order
|-
!Remind of control ex
|If ticked, each order gets a row with reminder that a control example shall be sent.
|-
!Default surcharge code
|If you want the media to be register to another code than 000 media cost.
|-
!Surcharge code not
|
|-
!changeable
|Makes change of surcharge code impossible on the order.
|-
!Blocked
|Blocks the media
|-
!Agreements 1 &amp; 2
|
|}

=== Parameters 1 ===
{|class= mandeflist
!VAT to client
|If VAT shall be on the insertions in this media (provided that the media is taxable).
|-
!VAT from media
|If the media adds VAT when invoicing us. Used in entering media invoices via Classic.
|-
!Currency
|Normal currency for the order. Can be changed at registration.
|-
!Language
|Language of the order.
|-
!Country code
|Country code
|-
!Media brand
|Media brand
|-
!Media type
|Type of media, e.g. TV, Internet, Radio, Magazine, etc
|-
!Trade agreements
|For reporting to possible trade organisations.
|-
!Publisher
|Publisher of the media. For statistics and yearly agreements between client and media/publisher.
|-
!Media statistics code
|For selection and sorting in reports.
|-
!Supplier no in P/L
|If the invoice always is coming from one supplier. Facilitates entering of supplier invoice.
|-
!Counterpart
|Counterpart
|-
!Group
|Here you can connect the media to a group from the base registers. This register is your own. 
|}

=== Parameters 2 ===
{|class= mandeflist
!Earlier ad check
|Amount of days before the insertion – in case you wish earlier ad check.
|-
!Material date
|''Not in use, date is fetched from the database''
|-
!Header inv level 2
|Invoice level 2 = one row per media in the invoice. Media name will be the header, if nothing else is written here.
|-
!Order distribution
|How the order shall be sent: Fax, e-mail or e-order
|-
!Remind of control ex
|If ticked, each order gets a row with reminder that a control example shall be sent.
|-
!Default surcharge code
|If you want the media to be register to another code than 000 media cost.
|-
!Surcharge code not
|
|-
!changeable
|Makes change of surcharge code impossible on the order.
|-
!Blocked
|Blocks the media
|}

=== Agreements 1 and 2 ===

The commissions that the agency gets from the media and how it shall be calculated.

{| class=mandeflist
!Valid from
|Agreements start date. It is possible to have two agreements for a media, with different periods of validity.
|-
!Agency commission
|How many percent agency commission that the media gives to us.
|}

(Similar for other commissions)

{| class=mandeflist
!Type of calculation
|Of what the commission shall be calculated
|}

1. All on net

2. Mtrl.c + Agency c, other

3. Mtrl.c + Agency c, Info.c, Paym.c

4. All on gross

5. Mtrl.c + Agency. c on gross, other (on net)

6. Agency.
	c + Info. c + Payment c, Mtrl. c

''Description of calculation type 3''

Material commission and agency commission are calculated on net.

On the net after deduction of material commission and agency commission, information commission is calculated

On the net after deduction of material commission. Agency commission and information commission, the payment commission is calculated.

Types 2 and 6 work similarly.

Type 5 as well, but material – and agency commissions are calculated on gross. This is later deducted from net before calculation of other commissions are made.

{| class=mandeflist
!Type of commission
|Select ''All from media is kept'' – otherwise the percentages for agency commission etc will not be fully used.
|-
!Special for surcharge
|
|-
!code
|If you e.g. don't receive any commission for colour surcharge, enter the code for it and select ''Nothing is kept'''''.'''
|-
!Media combination
|
|}

=== Special agreement ===

''Used only in Romania''

=== Media combination ===

If the media is a combination, all included media is shown here. All included media in a combination must exist as individual media in the database to be able to set a combination.

=== Claims ===
Address information for sending reclamations, used only if the address differs from what's on the media.

=== Own fields ===
If you want to label the media with own information to print out in Excel.

== Media types ==

All new media have to belong to a media type. E.g. ad check and possible special postings are decided per media type. When a media is connected to the database the media type is coming automatically- the type that it has been registered to.

{| class=mandeflist
!Code
|Numerical code.
|-
!Name
|Optional name.
|-
!Col mm price
|If selected, millimetres are mandatory when entering order. Rarely used.
|-
!Sales
|In case the revenue of the insertion shall be posted on a certain sales account. If empty, account is fetched from the base registers.(Similar for other accounts)
|-
!Days in credit check
|Number of future days that shall be included in credit check.
|-
!Highest inv.level
|Not used in portrait invoice layout
|-
!Header inv.level 4
|Not used in portrait invoice layout
|-
!Ad check
|If the type shall be ad checked.
|-
!Print
|If ticked, insertion date is suggested when entering new insertion. If not, start- and end dates are suggested.
|-
!Do not invoice new
|
|-
!insertions
|New insertions are automatically getting status S, “Do not invoice”
|-
!Earlier invoicing
|Enter amount of days before “to insertion date” the current invoicing shall be done. Example: If you set 5 days, invoicing is done April 20th and yet including insertions until April 25th.
|-
!Media class in database
|Media class in database that the type concerns. Only one type to each media class.
|-
!Coll. Media class
|Definition for statistics, e.g. Online/offline
|}

''Table registration 		See separate description''

For connecting media together and follow up in reports. Select new and write code and name.

== Nedia brands ==
Media brands

== Media type groupings ==
Media type groupings

= ORDER =

== Surcharge codes ==

Codes that shall be used for registration of orders are entered in this tab. You can select other accounts if you don’t want the standard postings for surcharges.

Some codes are entered by Kalin Setterberg (media cost and colour surcharge) but you are free to add new codes when needed.

{| class=mandeflist
!Code
|Optional code
|-
!Internal name
|This name is shown in Marathon.
|-
!Name
|Name shown on invoice. Select language.
|-
!Agency commission
|Tick in if you expect agency commission.
|-
!Capital cost
|If capital cost shall be calculated on the code.
|-
!Invoiced by the media
|If the invoice is expected from the media. The codes with this box ticked are shown in the Reconciliation
|-
!Discount
|Possible discount in the surcharge
|-
!Highest cost discr.
|Rarely used. Only if reconciliation is made per Surcharge code.
|-
!Highest revenue discr.
|See above.
|-
!Fixed price
|Comes automatically when the surcharge is entered.
|-
!Account
|If the revenue from surcharges are posted on a certain sales account. If empty, the accounts set in base registers are valid
|}

(Same goes for cost account and book-away account)

{| class=mandeflist
!Cost centre
|Possibility to change cost centre of the client
|-
!VAT
|K=client’s VAT, M=media’s VAT, N= no VAT.
|}

For media cost and colour surcharge, select ''media’s VAT'', for other codes, most often, ''client’s VAT''.

{| class=mandeflist
!Show on plan
|Shows VAT on plan printout
|-
!Sum with media cost
|Select if the code shall be summarized with the media cost’s gross price, net price or not at all. Both in invoice and plan printout
|-
!Show in footer of media
|
|-
!plan, graphic plan
|
|-
!and invoice
|Instead of showing on order as a separate price row, the surcharge cost can be specified on the footer of the page. Note! A print template is necessary.
|-
!Do not invoice
|If surcharges are on an order and shall not be invoiced
|-
!Blocked
|Blocks the invoice
|}

== Discount codes ==

In this tab discount codes are created and specified.

{| class=mandeflist
!To the agency
|The agency&apos;s discount in agency settlement
|-
!Cap cost % of disc.
|Select if the discount shall be added to the agreed discount. You can enter several codes. Note, that there should not be any default code set in the parameters.
|-
!Disc. Code in price list
|Added to those media, who gets discount after the agency commission has been withdrawn. Contact Kalin Setterberg for more information.
|}

== Placement codes ==

The placement codes that have been created can later be selected when adding placement manually into the order. By using the database, the codes are coming automatically.

== Format codes ==

The format codes that have been created can later be selected when adding formats manually into the order. By using the database, the codes are coming automatically

== Colour codes ==

The colour codes that have been created can later be selected when adding colours manually into the order. By using the database, the codes are coming automatically These codes are printed on the material list.

== Material codes ==

New material codes are created here, i.e. how the material shall be delivered.  In the order –general. It is possible to write delivery and that will be printed out on the order. Material code can e.g. be Courier, ISDN or 999999 ”earlier inserted” which means that the material is available already.

== Reporting codes ==

Register for codes that can be used on insertions for statistics

{| class=mandeflist
!Insertion status codes
|
|}

Possibility to create own S-status codes. E.g. S2 for “wait for correction”

== Unit ==
Unit

==Table tab templates ==
Table tab templates

= OTHER =

== Users ==

== Reconciling codes ==

Discrepancies that occur if the media invoice does not agree with client invoice are automatically marked with discrepancy codes- reconciliation codes- according to the rules that are set in the reconciliation codes.

{| class=mandeflist
!Code
|Selected code
|-
!Name
|In the example: not approved positive discrepancy .
|-
!Client invoices
|The code allows unlimited discrepancies, positive or negative.
|-
!Media invoices
|The code allows unlimited discrepancies, positive or negative.
|}

(Same on booked away amounts and pending discrepancies).

{| class=mandeflist
!Discr. Negative amt.
|A 0-0 interval means negative discrepancies are not allowed.
|-
!Discr. Positive amt.
|If the insertion has a positive discrepancy from 101 SEK and up, this insertion gets this reconciliation code. Positive discrepancy means that we have invoiced more from the client than media has invoiced us.
|-
!Valuation order
|In this case five (5). That means that the system first checks if the discrepancy can be classified to code 1, thereafter code 2, etc. 1 means no discrepancy, 2 allowed discrepancy (normally up to 100 SEK). Number 3 can be ”only client invoice sent”, number 4 “only media invoice received” etc.
|}

== Claim texts ==

When claiming a media invoice you can fetch the text from the register.

== Report- and column templates ==

See separate manual for these functions.

== Document types ==

In this program document types are created, which are used  for marking scanned documents in Documents. A document type can e.g. be AG= Agreement.

== Documents ==

Documents that are scanned can be picked up in Media client agreement in Frontoffice.

== Adserving supplier ==

Adserving supplier

== Parameters ==

The general settings for the company are found in the parameters. These are set when starting to use Marathon, but can of course be changed.

{| class=mandeflist
!General
|
|-
!Company name
|Company code
|-
!Language
|Select language
|-
!Currency
|Company’s currency. All plans re printed in this currency.
|-
!Authorisation confidential
|Authorisation level for confidential clients
|-
!Synchronize clients in PRO
|Changes of address in MED will also be changed in PRO for the client code.
|-
!Automatic transfer
|
|-
!of clients to S/L
|New client is automatically also created in the Sales Ledger.
|-
!Decimals
|Decimals can be used in Marathon. This parameter should NOT be changed before checking with Kalin Setterberg.
|-
!Type of credit check
|See separate manual of credit handling.
|-
!Only def orders in credit check
|If empty, also preliminary orders are checked.
|-
!Standard printer
|Not in use
|-
!Authorisation
|
|}

=== Basic information ===

Standard values for creating Clients and Media

{| class=mandeflist
!Plans and orders
|
|}

Standard values for plans and orders.

=== Ad check ===

Settings of handling ad check routines

Standard settings for invoicing concerning e.g. vat rates, accounts for invoices with media costs, surcharges, etc. periodical tables are set here, if you want a certain invoice date interval to be booked in a certain period (not necessarily the same period).

=== Media invoices ===

These parameters concern entering of media invoices only if you have outsourced your invoice handling to Kalin Setterbergille.

''Kalin Setterberg sets the parameters''

{| class=mandeflist
!Special agreements
|
|}

A special agreement calculates the cost/revenue automatically based on the turnover of the plan.

First, enter media and surcharge code for the purchase price and then a second surcharge code (invoiced by media) that is used on the surcharge (no invoice from the media). After that the Special agreement tab will be activated. State the agreed percentage.

{| class=mandeflist
!Reconciling
|
|}

Setting for reconciliation and how to book away discrepancies.

{| class=mandeflist
!Highest discrepancies
|Enter accepted discrepancies, unless you are using automatic reconciling codes.
|-
!Voucher type
|If you want to use another voucher type for book- away&apos;s
|-
!Transfer to SL
|Check if you want to book the updated discrepancy.
|-
!Include ext. surcharges in
|
|-
!reconciliation
|It is possible to include external surcharge codes to a media invoice reconciliation (external: not invoiced by media).
|-
!Only gross reconciliation
|
|-
!Reconciliation per code
|Not in use
|-
!Reconciliation per insertion
|Not to be changed
|-
!Suggest today&apos;s date as accounting date
|
|-
!Company in GL/SL/PL
|Not to be changed, field has to be blank or have a company code.
|-
!No reconciliation codes in 08-80-11
|
|-
!Warn if ad check 01-30 not is done
|
|-
!Sorting of updated discrepancy
|
|-
!bookings
|Sorting per client, order or plan
|-
!Show details when updating
|
|-
!discrepancy postings
|Shows the posting per order.
|-
!Surcharge code for corrections
|Corrections can be made directly in reconciliation of media invoices. If you don&apos;t want to define surcharge code, they will be posted on code 000, media cost.
|-
!Maximum amount rounding
|State maximum rounding amount. The rounding will be posted on a designated rounding account.
|-
!Periodical allocation from
|
|-
!Age analysis
|Possibility to define own days for the age analysis report (02-71)
|-
!Accounts
|
|-
!Trade creditors
|All trade creditors will be booked on this account . If the field is empty, the account stated on the supplier will be used.
|-
!Trade creditors-cc
|Cost centre with same principle as above.
|-
!Rounding
|Concerns both client- and media invoices.
|-
!Currency discr.
|Account for discrepancies due to currency rates
|-
!Media cost
|Account for book-aways, regardless if they are revenues or costs.
|-
!External surcharges
|
|-
!Default pending account
|Normally not in use.
|}

Settings concerning Agency settlement are done in 08-71.
An updated
agency settlement can be booked and moved to the purchase ledger.
You can also select decimals for VAT and details regarding Reclamations. Reclamations (claims) require a certain print template, please
contact Kalin Setterberg.

=== Reclamations ===

Details regarding Reclamations. Reclamations (claims) require a certain print template, please contact Kalin Setterberg.

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