Nytt år - Lathund

New year

This quick guide describes briefly the setup of a new accounting year in Marathon. For more information, please see the manual ”New Year in Marathon”.

• Create the new accounting year in System: Base registers/General/Company. Select the company and click Open. In the page GL you see all accounting years activated so far. Click on New year to add a new year and save.

• If your company is connected to reports or account charts in another company, these must also be updated with new accounting year. Check in System: Base registers/GL/Parameters, tab Other and fields ”Company for global chart of accounts” and ”Company for global report generator” if your company is connected

• Transfer balances from previous year, in the own company and in Z or ZZ, in Accounting: Transfer from previous year. Select period To. The year you are changing from will thus also be changed. Select the records that shall be transferred (normally all), and start the transfer.

It is important to transfer chart of accounts so that you can post suppliers' invoices in the approval watch list. The transfer can be made as many times as you want, only new transactions will be transferred. A report will show what has been transferred and possible errors. Correct the errors and make a new transfer if necessary.

• Update bank holidays in System: Base registers/PL/Bank holidays, hence the automatic payments will not be made on a bank holiday. Update bank holidays for both both the new year and the following year.

• Add a calendar for the new year in System: Base registers/PRO/Calendar. Select New, write in year, calendar number and name should be the same as last year (if you enter a new number, you must open each employee record and change the calendar number). In the field hours/day, write in amount of expected working hours per day and press enter. All months will now get the same expectancy per day.In the tab Working days, select which days are work days and which are holidays. Select Import standard to fetch the standard calendar for the new year. Full working day is 1,00, half day 0,50 and free day 0,00.