Daily work

Quick guide on daily work

Accounting

Accounting | Bookkeeping

• Register vouchers in Accounting | Vouchers.

• Client payments and paid supplier invoices are also recorded in the same place. Paid supplier invoices are retrieved by selecting Fetch payments and entering the payment date from and to or entering the payment number.

• Periodical allocations are updated in Accounting | Backoffice | Periodical allocations. Enter period and select date if you want another date than the last in the selected period+

• Reconcile periodical allocations

• Financial reports are printed in Accounting | Reports. Mark the reports you use as favourites with a star.

• You can check account balances in Accounting | Queries, Accounts tab.

• Queries on vouchers are made in Accounting | Vouchers. Here you can also make manual corrections on vouchers.

• Print VAT report in Accounting | Reports | VAT return. Possible discrepancies can be found with the report VAT reconciliation.

• Periodic summary for EU exports of goods and services is available under Accounting | Reports | EU exports of goods and services.

Sales ledger When printing client invoices from project accounting, direct invoicing, and the media system, the invoices are automatically booked.

 Queries regarding clients and invoices are Accounting | Reports, under the Sales ledger tab. Here you will find the Balance list and Age analysis.

 Compare the balance of the trade debtor’s account in the bookkeeping, Accounting | Queries, the Accounts tab, with the Balance list or the Age analysis.

 Reminders are printed under Accounting | Client invoices, Reminders tab. If one or a few individual invoices need to be reminded, it may be easier to do so by selecting the invoice or invoices in the Queries tab, then clicking on Payment reminder and printing from there.

  Purchase ledger  Suppliers’ invoices re scanned, preliminary entered, approves and booked in Accounting | Suppliers’ invoices.

 Queries on suppliers’ invoices are made in Accounting | Queries, Suppliers’ invoices tab.

 Compare the balance of the trade creditors account in the bookkeeping, Accounting | Queries, the Accounts tab, with the Balance list or the Age analysis.

Payments

 Go to Accounting | Payments  Create a payment selection  Press Edit to edit the selection. You can deselect invoices and change amounts to be paid and payment date.  Create payment order  If the file goes through a bank payment program, press Send.  If the file goes through Marathon, sign the file and press thereafter Send.  The payment is booked in the bookkeeping, read more under Accounting/Bookkeeping

Project accounting  Update time, purchase- and other-records in Projects | Backoffice | Transactions. In the tab Correct you can move hours and purchases if they have ben erroneously registered.

 Invoice in Projects | Invoicing

 Zero invoice in Projects | Invoicing, the Zero invoicing tab

 Print Age distributed WIP list in Projects | Reports or another suitable WIP list from the report generator for supporting document if the WIP shall be rebooked at the monthly reconciliation.