VAT Altinn Norway

VAT Norway Altinn

General 2 Settings 2 Parameter settings 2 VAT classes 3 Foreign 6 Chart of accounts 7 Authorisation 8 Settings 8 VAT reporting 9 Reconciliation 10 Send the report 10 Catch receipt 10 Rebooking VAT 11

  General The Altinn VAT declaration under Accounting | Backoffice| VAT is used for reporting to the tax authorities and can be submitted directly as an XML file from Marathon Settings Some settings must be configured in order to use the VAT declaration. Parameter settings  Open the accounting year in Accounting | Backoffice | Base registers | Parameters  Tick the box for Automatic posting of VAT under the Var tab. This setting enables the VAT processing tailored to Norway.  Fill in Reporting code for authorities according to the picture

  VAT classes  Register VAT classes for Input tax in Accounting | Backoffice | Base registers | VAT classes.  Enter accounts, VAT rates and the Reporting code for authorities. This determines where the amounts appear in the Altinn VAT return.

Code 1: MVA 25% reporting code to authorities 1

Code 2: MVA 15% reporting code for authorities 11

Code 3: MVA 12 % reporting code for authorities 13

Code 4: MVA 0% (Norge) reporting code for authorities blank

  Foreign Code 5: Import of services reporting code for authorities 86 Reverse charge of VAT and account and contra account for fictitious VAT is also entered here

Code A: Import of goods calculated 25% reporting code for authorities 81 Account and contra account for fictitious VAT is also entered here.

Code B: Import of goods calculated 12% reporting code for authorities 83 Code C: Import of goods calculated 0% reporting code for authorities 85

Setting on foreign suppliers For foreign suppliers, reverse charge is specified under Accounting | Backoffice | Base registers, on the Purchase ledger tab; open the supplier and go to the Other tab.

Chart of accounts  Link an account to a VAT class in the chart of accounts under Accounting | Backoffice | Base registers, on the General ledger tab. If an account can be used for several different VAT classes, tick the Allow change of VAT class box.  VAT category and Allow change of VAT class are entered in the expense accounts and, in some cases, also in balance sheet accounts, such as fixed asset accounts.  The account for project purchases must have a VAT class, regardless of whether it is an expense account or a balance sheet account.  The account for periodical allocations must allow for a VAT class and must be posted with a VAT class upon entry.

Authorisation  Set authorisation to VAT report in System | Authorisation-

Settings  Enter the 11-digit personal identity number of the sender’s user in System | Base registers | Users. This is done to ensure the security of the submission.

 To manage temporary files, the Directory for file export must be set up on your own computer. This is done via the user icon in the bottom left, under the Accounting tab.

VAT reporting  Go to Accounting | Backoffice | VAT  Press New and enter Period From and Period To to create a new report  Select the new report and press Open to check it

Columns Type Type 0 is the total from Marathon, 1-5 are own corrections Type (name) Explains the content in the Type column Code Reporting code to authorities from VAT classes and parameters Code (name) Explains the content in the Code column VAT base Booked taxable amount Calculated VAT Estimated VAT for reconciliation with booked VAT Booked VAT Closing balance on account linked to a certain VAT code Internal remark Possibility to add a remark that will not be included in the xml file External remark A remark that will be sent in the xml file to Skatteetaten. Used only if necessary, since it leads to a manual process at Skatteetaten.

Buttons

Open Open to make corrections, additions or to delete rows New Adds a new row for corrections and additions: 1 Internal correction Minor adjustments or rounding of the amount booked, or handling of booked, together with 3 Bad debts below 2 Return Correction/specification of input tax 3 Bad debt Specification of bad debt, must be done against VAT class 1 4 Adjustment Adjustment/specification for own building 10 years and over 400 KNOK 5 Withdrawal Specification for owner’s withdrawals in materials

Update If any changes have been made in the bookkeeping, the Update button can be used to include the change in the report Send Sends the report to Skatteetaten when it has been checked, more details below External view The view shows all subtotals exactly as they are shown in the xml file to Skatteetaten. Rows for internal corrections are summarised with the equivalent Vat code from Marathon, while the specification rows 2-5 are shown as separate rows.

Reconciliation  Check that the input and output VAT: s from the previous period have been rebooked correctly.  VAT base for output VAT can be checked for example with help of profit/loss report or account statement, where the six-digit accounts indicate e.g. taxable 25%  VAT class is shown in the account specification in Accounting | Reports.  For input VAT, the report Reconciliation of input VAT (Accounting | Reports) can be used. Choose a VAT class and possible VAT discrepancy.  The code in the VAT report points at the Reporting code to authorities that has been stared on the VAT class and Reporting code to authorities in the VAT tab in Accounting | Backoffice | Bas registers | Parameter, General ledger tab. Send the report  Press the Send button. A log in menu to Skatteetaten opens. Select to log in with BankID.  Enter login information

 Altinn authenticates the login and then validates the XML files  Check the Status column in the report list. Normally, the status is Sent.  If Skatteetaten finds deviations at the validation, the status will be Validation error followed by an error message in the comment field Catch receipt  Select the submitted report from the list and click the Catch receipt button; this will retrieve an updated status  Download documents containing payment details from Altinn/Skatteetaten. Use the same login method as for Send  With the Show receipt button you can see previously retrieved documents

Correction of a submission that has not been approved If the VAT report status shows validation errors, the errors must either be corrected in the accounts or via an internal adjustment within the report.

 Clicking the Create correction button creates a new report with a new ID, containing the same details as the previous one.  Open the report. If corrections have been made to the accounts, click the Update button and the updated amounts will be retrieved.  An internal correction can also be made by opening the row to be corrected or by clicking the New button. Untick the External view box to view all detail rows.  Tick the External view box, check the report and resubmit it. Rebooking VAT  Once the VAT report is ready, the VAT deduction is posted, and the accounts for input and output VAT (2700 and 2710) are posted manually in a voucher in the following period. For the VAT period 1 January–February, the VAT is re-posted in March  This also applies to the Account and Contra Account for fictitious VAT, for example 2784 and 2785, which are set to VAT class 5 ‘Import of services’ and reporting code to the authorities 86.