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Revision as of 13:41, 19 January 2016
Contents
Tidsrapportering
Timeføring gøres i Jobmodulen, program Tidsrapportering.
Almanakken viser månedens kalender. Alle medarbejdere er koblede til en almanak, som viser forventet rapportering længst nede til højre i billedet. Med udgangspunkt i forventningen og hvor meget som er blevet rapporteret en dag, bruger Marathon forskellige farvekoder for at vise, hvis forventningen er opfyldt eller ikke.
| Grønt | Dagen er færdigrapporteret. Dage uden rapporteringskrav, f eks helligdage, er altid grønmarkerede |
|---|---|
| Rødt | Dagen opfylder ikke rapporteringskraven. |
| Gult | Dagen er markeret som standset. En stanset dag kan ikke opdateres til økonomisystemet. |
| Sort | Dagen er endnu ikke indtruffet. |
Hvis en dag i kalenderen har et punktum under datoen, betyder det at der findes timer indførte pådagen. Ved at holde musemarkøren over en dag, ser du i den højre dele af billedet en sammenstilling av hvad som er rapporteret på den dag.
Længst nede til højre vises en sammenstilling over hvor mange timer, som er rapporterede for dagen, rapporteret hidtil under måneden og rapporteret i alt under måneden.
Overtidssaldo kan indstilles på medarbejderen i Basisregister/Job/Medarbejder og saldoen vil vises akkumuleret vid siden af rapporteret og krav.
Bladr mellem måneder med de piler, som omgiver måneden. Hvis pilen bagud er gul, findes derufuldstendige tidrapporter i nogen tidligere måned.Ved at klikke på en dag åbnes dagen for indberetning. I dagrapporten kan du også rapportere øvrigt,f eks, porto og udskrifter, der skal belastes jobbet. Før en dag er fuldstændig skal enten job, kode ogtimer eller job, øvrigtkode og antal være udfyldt.
| Job | Du kan enten indtaste jobbet manuelt eller hente den fra søgeruden i sluttet af feltet. |
|---|
| Only Mine | Tick in the box if you want to see projects where you are client manager, project manager, product manager or team member. |
| Group | Projects belonging to selected group |
| Recent | The latest projects you have been using in Marathon Time. The amount of recent projects can be set in Settings under the cog wheel in the upper right corner of Marathon. |
| Sort by Master | Master projects are shown above the projects that are connected to it. |
| Quick search | Quick search in Marathon Time can be activated by right clicking in the day report. A pop-up window is shown, where you can activate quick search. |
| Code | Enter code or pick up from the search list. |
| Hours | Write one hour as 1 and half hour as 0, 5. It is not recommended to use smaller amounts than a quarter, i.e. 0, 25 |
| Comments | You can write an optional comment. You can use maximum 100 characters. The comment is visible in lists and reports, but is not automatically showing up on the invoice. |
| Other | Enter code or pick up from the search box. |
| Amount | If you have filled in material in the Other-field, enter how many items you have been using. |
| Finished | If your report is not corresponding with the expectation, i.e. you report fewer hours, you can tick the box Finished. The day will then show as green in the calendar. |
| Not ready | If you are not ready with the report you can tick the box Not Ready. In that way you can save incomplete lines temporarily. An unfinished day shows as yellow in the calendar, and it can not be updated into the accounting system. |
| New line | Inserts a new line above the selected line |
| Delete line | Deletes the selected line. |
| Copy line | When you copy a line the new line will come under the copied line and the other lines will move one step down. |
| Import from resource… | Click to import project, comments and hours from the resource planning. |
| Save template | You can save a frequently used time report and use it as a template. It is not recommended to save hours in the template. |
| Fill up with absence | If your company is using an Absence -code, click this after an incomplete report and the system fills the remaining time with this code. It is otherwise recommended to click the Finished- box if the day is not ready. |
| Copy from | You can copy a complete day report. Click on the arrow in the COPY FROM menu, and select a date. The last 10 days are shown in the list. |
| Save/Cancel | Always leave the report with Save or Cancel |
When the rows in the day report have been updated to the accounting department, they are shaded grey and can no longer be changed. However you can add rows into an updated report.
Multiple days
If you want to make many similar reports, e.g. when reporting holidays or sick leaves, you can use Multiple days.
Click the days you want to report. The days in the calendar will turn a little bit darker. At the same time the days are presented on the right side of the screen (use arrows to change moth).
Fill in project, code, hours and an optional comment.
Tick the box Fill if you want the system to fill up the remaining time with absence. Save or cancel.
Reconciliation
The reconciliation table shows how the time has been reported. The colour indications are the same as in the calendar: red days are incomplete, yellow not finished and green days ready. Future days are also green. You can reduce the list by selecting group or staff category.
Project estimate
If the estimate of the project is made on Employee-level, the estimated hours are visible in this program.
The project estimate shows all projects in which you have been estimated. Each combination of project and job code is shown as a separate line, together with a description (if written), number of hours estimated and registered. You can also see start- and end dates - if they have been entered.The table has also a box where you can tick off a line as ready. You can select to see only finished/active estimate lines.
| Normal | Start- and End dates |
| Relative | Relative Start- and End dates, shown in relation to the start date. If you e.g. have a project that starts on April, 25th and today’s date is April, 15th, the number in the field will be “10”. This method shows more clearly which projects to prioritize. |
Employee estimate
Employee estimate shows the estimate that the accounting department has been entering.
The list shows estimated hours, reported hours and the difference between them. Further you can see estimated amount, result amount, adjusted net and the difference.
Resource planning
Resource planning shows what has been planned for you for the week. (Project: Resource planning)
Here you can compare your planned time with the actual time you have been reporting for each week.
Change employee
If you are authorised to it, you can change employee and check her/his time reports.
Total project
Total project shows time reports for one month, shown per project. The hours are first shown per code, and then summed per project. Reported absence is also shown as a project. At the bottom of the table you can see the complete month’s hours.
When you select a line, details are shown in the right side of the screen. You can also see the comments you may have written in the time report.
Day list
In the day list you can follow your reported time per day for a selected month. For each day, you cansee which projects, codes and hours you have reported time on. Further you can see the monetary value of the accumulated time and the comment you may have written. After each day the total amount of hours is shown. At the bottom of the table you can see the total amount of hours and its monetary value for the complete month.
Week summary
Week summary shows the time report for a selected week. Change week by clicking the arrowssurrounding the week number. The week summary shows the project, code and amount of hours reported on each project. The column on the far right shows the total amount of reported hours for each project during the selected week.
