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__FORCETOC__
  
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Ett program för registrering av verifikationer, antingen utan integration med andra delsystem eller med integrationer till andra reskontror.
  +
  +
=Registrering av verifikationer=
  +
==Allmänt==
  +
Verifikationer registreras i Ekonomi | Verifikationer. Standardserien har prefixet BO, men fler verifikationsserier kan läggas upp i Ekonomi | Backoffice | Basregister, fliken Bokföring. De ska bestå av två tecken, varav den första är B.
  +
==Registrering av verifikation utan integration till annat delsystem ==
  +
* Välj serie och tryck på Ny
  +
* Fyll i rubrik
  +
* Ange bokföringsdatum, knappen Idag ger dagens datum.
  +
* Registrera därefter konto och debet/kredit
   
  +
{{ExpandImage|BOK-VER-SV-Bild1.png}}
   
  +
{|class=mandeflist
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== Registrering av verifikation utan integration till annat delsystem ==
  
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!Hämta från
−  
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|Funktion för att kopiera en tidigare verifikation
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Enter vouchers into Marathon in Backoffice: Bookkeeping/Enter vouchers. The standard series has the prefix BO but you can add new voucher series in Base registers/GL/Voucher series. All series consist of two characters, of which the first must be B.
  
−  
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Select series and click New. Always start the entering process with stating the accounting date.
  
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{{ExpandImage|Registrering-verifikationer-en-grafik1.png}}
  
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A simple voucher is entered with two or more accounts and amounts in debit and credit.
  
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Other functions:
  
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{| class=mandeflist
  
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|'''Fetch from'''
  
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|Copy earlier voucher. Select from a list.
  
 
|-
  
|-
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!Hämta mall
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|'''Import template'''
  
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|En verifikationsmall kan registreras i Ekonomi | Backoffice | Basregister, fliken Ekonomi. Se beskrivning under Skapa verifikationsmall.
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|You can create a voucher template in Backoffice: Base registers/GL/Voucher templates. Read more in create voucher template.
  
 
|-
  
|-
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!Importera (SIE 4)
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|'''Import'''
  
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|Importerar Sie 4- fil
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|Imports sie-files (Sweden).
  
 
|-
  
|-
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!Importera
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|'''Reverse in another period'''
  
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|Importera från tex Excel
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|Credits a voucher with another accounting date.
  
 
|-
  
|-
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!Vändning i annan period
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|'''Accounting date+ today'''
  
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|Skapar en vänd verifikation med ett annat bokföringsdatum
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|Accounting day must always be stated before other contents can be entered. Click on Today to fetch today&apos;s date, other dates are stated manually. The given date will be suggested in the next voucher.
  
 
|-
  
|-
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!Bokföringsdatum + Idag
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|'''Header'''
  
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|Fältet Bokföringsdatum måste fyllas i innan resterande uppgifter kan registreras. Det angivna datumet kommer som förslag i nästa verifikation.
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|The header is shown on the start page of the entering program and is searchable.
  
 
|-
  
|-
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!Rubrik
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|'''Voucher number'''
  
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|Rubriken visas i verifikationslistan och är sökbar
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|Voucher number comes automatically from Base registers: GL/Voucher series.
  
 
|-
  
|-
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!Verifikationsnummer
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|'''Account'''
  
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|Verifikationsnummer hämtas automatiskt från Ekonomi | Backoffice | Basregister, fliken Bokföring
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|State account.
  
 
|-
  
|-
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!Konto
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|'''Cost centre/-object'''
  
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|Fyll i konto
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|Enter cost centre and cost object if the account demands/allows it.
  
 
|-
  
|-
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!Kostnadsställe/-bärare
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|'''Debit/Credit'''
  
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|Fyll i kostnadsställe respektive kostnadsbärare om kontot kräver/tillåter detta.
−
|Enter amounts.
  
 
|-
  
|-
  +
!|Debet/Kredit
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|'''Dimensions'''
  
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|Ange belopp
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|If your company uses dimensions, they are shown as separate columns. Dimensions are determined in Base registers/GL/Parameters, tab Dimensions. Edit manual dimensions in Base registers/GL/Dimensions.
  
 
|-
  
|-
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!Dimensioner
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|'''Text'''
  
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|Om dimensioner används visas de som separata kolumner. Dimensioner läggs upp i Ekonomi | Backoffice | Basregister, fliken Bokföring. Öppna året och går till fliken Dimensioner. Manuella dimensioner redigeras i Ekonomi | Backoffice | Basregister, fliken Bokföring.
−
|Optional text field (25 characters). The text is shown in the General ledger and Account specification.
  
 
|-
  
|-
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!Text
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|'''Sums'''
  
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|Ange eventuell text med max 25 tecken. Visas inne i huvudboken och kontospecifikationen.
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|At the bottom of the table the debit- and credit columns are summarized. A voucher must balance before it can be saved.
  
 
|-
  
|-
  +
!Summering
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|'''Create VAT posting'''
  
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|Längst ned summeras debet- respektive kreditkolumnerna. Det går inte att spara verifikationen om den inte balanserar.
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|If you use Marathon&apos;s input VAT handling, you can create an automatic VAT posting (based on the VAT classes defined in Base registers/GL/VAT classes). Marathon calculates input VAT after how much there has been marked with VAT class and fetches the correct account from its definition.
  
 
|-
  
|-
  +
!Skapa momskontering
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|'''Fill'''
  
  +
|Om Marathons ingående momshantering används kan en automatisk kontering av moms skapas med hjälp av knappen Ingående moms och beräkning av belopp hämtas från inställningen på momsklasserna.
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|Fills automatically remaining amount so that the voucher shall balance, provided that account has been stated.
  
 
|-
  
|-
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!Fyll ut
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|'''Rest'''
  
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|Fyller automatiskt i resterande belopp för att verifikationen ska balansera, förutsatt att ett konto har angivits.
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|Shows remaining amount
  
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|-
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!Rest
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|Visar hur stort belopp som finns kvar att balansera.
 
|}
  
|}
  +
== Verifikationsmall eller automatkontering ==
  +
Verifikationsmallar skapas i Ekonomi | Backoffice | Basregister, fliken Bokföring.
  +
* Tryck på Ny, och namnge mallen.
  +
* Fyll i konto och eventuellt kostnadsbärare och/eller kostnadsställe om kontot tillåter det.
  +
* Ange antingen en procentuell del av ett belopp, eller ett belopp. Om en procentuell del anges frågar systemet efter totalbeloppet när mallen används, och räknar ut andelen med hjälp av procentsatsen.
  +
* Klicka på knappen Hämta mall för att hämta in mallen i en verifikation.
  +
* En automatkontering, utan att klicka på knappen Hämta mall i en verifikation, görs när Baskonto, Baskostnadsställe och Baskostnadsbärare vid Automatkontering nederst i verifikationsmallen är ifyllda. Se bild nedan. Automatkonteringen triggas när baskontot anges i en verifikation och visas i registreringsbilden
   
  +
{{ExpandImage|BOK-VER-SV-Bild2.png}}
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== Create voucher template ==
  
  +
 
−  
  +
== Registrering av verifikation med integration till annat delsystem ==
−
Create voucher templates in Base registers/GL/Voucher templates. Press New and give the template a name. Enter amount and possible cost centre or/and cost object, if the account allows it. Enter either a part of the amount in per cent or the monetary amount in your currency. If you use per cents the system asks for the total amount and calculates the part with the percentage you have entered.
  
  +
Konton kan ställas in med integration till ett delsystem. Vid registrering på ett konto som är integrerat till ett annat delsystem, kommer en rödmarkerad flik med namnet på delsystemet att visa sig. I fliken registreras uppgifter som tillhör delsystemet. Nedan beskrivs de vanligaste integrationerna.
−  
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{{ExpandImage|Registrering-verifikationer-en-grafik14.png}}
  
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== Enter voucher with assignment to another subsystem ==
  
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If the entered account is assigned to another subsystem, a yellow tab will appear, with an abbreviation of the subsystem name. In the tab you shall enter contents that concerns the subsystem. Below a description of the most common integrations.
  
−  
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=== Client payments ===
  
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The account receivable is assigned to the sales ledger, which means that when you enter the account, the system creates a tab called SL followed by the tab number. Register the payments in the tab. Enter invoice number or search invoices with the function Import Invoices.
  
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You can search with client, date, invoice number, etc.
  
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{{ExpandImage|Registrering-verifikationer-en-grafik2.png}}
  
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The whole invoice amount is fetched into the table. If only a part of the invoice has been paid, write the received amount over the amount in the Rec. amt (your currency) – field. If the payment is in a foreign currency this field is empty and you must write in the amount that the bank has received. The currency discrepancy that might occur is automatically posted on an account defined for that (Base registers/SL/Parameters: Acc for currency rate profits and Acc for currency rate losses).
  
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If a foreign invoice is partly paid, write the received amount both in Rec. amt (your currency) and Rec. amt invoice currency. The remaining difference will be a residue and a possible rate discrepancy (if received amount in your currency divided with the rate doesn&apos;t correspond with the amount in the field Rec. amt Invoice, the difference will be a rate discrepancy).
  
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After registration of the invoices, go back to the GL tab and enter an account for the payment (e.g. bank account). If you press the function Fill here, the remaining will be posted on the account.
  
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=== Supplier payments ===
  
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The account payable is assigned to the purchase ledger, which means that when you enter the account, the system creates a tab called PL followed by the tab number. Register the payments in the tab. Enter invoice number of the paid invoice or search a created payment with the function Fetch payments. Here you can search on payment number, date or supplier. You can also find invoices with residues. Ther e is also a function for importing a payment file.
  
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{{ExpandImage|Registrering-verifikationer-en-grafik8.png}}
  
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The whole invoice amount is fetched into the table. If only a part of the invoice has been paid, write the paid amount over the amount in the Rec. amt (your currency) – field. If the payment is in a foreign currency this field is empty and you must write in the amount that the bank has sent. The currency discrepancy that might occur is automatically posted on an account defined for that (Base registers/SL/Parameters: Acc for currency rate profits and Acc for currency rate losses).
  
−  
−
If a foreign invoice is partly paid, write the paid amount both in Rec.
  
−
amt (your currency) and Rec. amt invoice currency. The remaining difference will be a residue and a possible rate discrepancy (if received amount in your currency divided with the rate doesn&apos;t correspond with the amount in the field Rec. amt Invoice, the difference will be a rate discrepancy).
  
   
  +
=== Kundinbetalningar ===
−
After registration of the invoices, go back to the GL tab and enter an account for the payment (e.g. bank account). If you press the function Fill here, the remaining will be posted on the account.
  
  +
Kontot för kundfordringar är integrerat till kundreskontran.
  +
* Fyll i kundfordringskonto, då visas en ny flik KUN.
  +
* Ange i fliken KUN det fakturanummer som har betalats eller sök fram fakturor genom att klicka på Hämta fakturor. En betalningsfil kan hämtas in om inställningar har gjorts.
  +
* Det totala fakturabeloppet hämtas. Vid delbetalning av faktura skrivs beloppet i fältet Erh. bel SEK över med det betalda beloppet.
   
  +
{{ExpandImage|BOK-VER-SV-Bild3.png}}
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=== Create excess invoice ===
  
  +
  +
''Utländsk valuta''
   
  +
'''Automatisk kontering av valutakursdifferens''' Om Konto för valutakursvinst och Konto för valutakursförlust är ifyllt i betalningsparametrarna i Ekonomi | Backoffice | Basregister, fliken Kundreskontra så bokförs kursdifferenser automatiskt.
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{{ExpandImage|Registrering-verifikationer-en-grafik10.png}}
  
   
  +
Vid utländsk valuta hämtas då inget belopp till fältet Erh. bel SEK, utan det ska fyllas i med det belopp som betalats in på banken.
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With this function, you can register a pre-paid amount in the purchase ledger directly, even when the supplier&apos;s invoice hasn&apos;t arrived yet.
  
−
The payment gets an LA -number.
  
   
  +
Har en utländsk faktura delbetalats ska både fältet Erh. bel SEK och Erh. bel fakturavaluta fyllas i och differensen blir då en restpost samt eventuellt en kursdifferens. Om Erh. bel SEK delat med valutakursen inte är samma som beloppet i Erh. bel fakturavaluta bokas mellanskillnaden som kursdifferens.
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Enter supplier and an amount.
  
   
  +
'''Manuell kontering av valutakursdifferens ''' Om inget konto för valutakursvinst och Konto för valutakursförlust är ifyllt i betalningsparametrarna så hämtas belopp till fälten Erh. bel SEK och Erh. bel fakturavaluta. Beloppen kan ändras vid delbetalning och eventuell valutakursdifferens bokförs manuellt.
−
=== Enter project purchase ===
  
   
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Contrary posting is made in the G/L tab. Here you can use the Fill button, for posting the rest on the account.
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The account for project purchases is assigned to the project management, which means that when you enter the account, the system creates a tab called PRO followed by the tab number. Register purchases that shall be charged a project in the tab. Enter project, purchase code and a purchase price. The sales price is automatically calculated with the mark-up percentage that has been defined on the purchase code. In many cases the mark -up can be changed (there is a parameter setting for that option) if you want to change it. Write optional purchase text. If you have been using purchase orders at the project purchase, you can enter it here and the system will fetch all contents from it.
  
−
Make the contrary posting in the tab GL.
  
   
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===Suppliers’ payments===
−
{{ExpandImage|Registrering-verifikationer-en-grafik4.png}}
  
  +
The trade creditors’ account is assigned to the Purchase ledger.
  +
* Enter trade creditors’ account. A new tab appears, P/L.
  +
* Write invoice number in the P/L tab or search invoice with the Import invoices function. A payment file can be imported (requires settings).
  +
* The total invoice amount is fetched. If the invoice is partially paid, write the received amount over the amount in the field Rec. amt (your currency).
   
  +
{{ExpandImage|BOK-VER-EN-Bild4.png}}
−
=== Enter periodical allocations ===
  
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''Foreign currency''
   
  +
'''Automatic posting of spreads''' If the accounts for currency rate losses and profits are filled in the payment parameters in Accounting | Backoffice | Base registers, Purchase ledger tab, exchange rate differences are posted automatically.
−
The account for accruals (periodical allocations) is assigned to periodical allocations, which means that when you enter the account, the system creates a tab called Allocations followed by the tab number. Enter the costs that shall be allocated over a certain period. Enter cost account, amount and the period for the allocation.
  
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You can enter the date in two different ways: MMYY– MMYY or DDMMYY. In the first case the amount is allocated evenly on all months, in the latter depending on how many days each month has. Make the contrary posting in the GL tab
  
   
  +
For foreign currencies, no amount is retrieved for the Received (your currency) field; instead, the amount withdrawn from the bank must be entered.
−
{{ExpandImage|Registrering-verifikationer-en-grafik3.png}}
  
   
  +
If a foreign invoice has been partially paid, both the Received amount in (your currency) and Received amount in invoice currency fields must be filled in, and the difference will then become a residual item and possibly an exchange rate difference. If the Received amount in (your currency) divided by the exchange rate is not the same as the amount in Received amount in invoice currency, the difference is posted as an exchange rate difference.
−
=== Enter assets (inventories) ===
  
   
  +
'''Manual posting of spreads''' If no accounts for currency rate losses and profits are filled in the payment parameters, the amounts will be fetched to the fields for amounts received in your currency and invoice currency respectively. The amounts can be changed if there has been a partial payment and a possible spread must be booked manually.
−
The account for inventories is assigned to the inventory ledger, which means that when you enter the account, the system creates a tab called INV. If the acquisition account only is connected to one asset type, it will show automatically. If not, select asset type. Write amount and a possible description. Make the contrary posting in the GL tab.
  
   
  +
After registration, enter an account in the G/L tab. Here you can use the Fill button, for posting the rest on the account.
−
{{ExpandImage|Registrering-verifikationer-en-grafik5.png}}
  
   
  +
====Create excess invoice====
−
== Correct a voucher ==
  
  +
By using the Create excess invoice function, an excess payment can be placed directly in the purchase ledger for a supplier whose invoice has not yet arrived. This payment is assigned an LA number.
   
  +
{{ExpandImage|BOK-VER-EN-Bild5.png}}
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Select the voucher that you want to correct and press Open. Then press Correct.
  
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  +
* Select supplier and enter amount when registering.
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=== Project purchases ===
  +
The account for project purchases is assigned to the project accounting.
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* Fill in the project purchase account for purchases to be charged to the project, and a new tab called PRO will appear.
  +
* Fill in project, purchase code and a purchase price. The sales price is automatically calculated according to the mark-up that has been registered on the purchase code.
  +
* Write optional purchase text.
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* If you use purchase orders, enter PO number when registering project purchases. All information will then be fetched from it.
   
−
{{ExpandImage|Registrering-verifikationer-en-grafik7.png}}
 +
{{ExpandImage|BOK-VER-EN-Bild6.png}}
  +
  +
===Periodical allocations===
  +
The account for automatic accruals is assigned to Periodical allocations.
  +
* Fill in account for periodical allocations for costs that shall be accrued over a period. A new tab appears, Allocation.
  +
* Enter the cost account and amount, as well as the period over which the amount is to be distributed. There are two ways to enter the period: YYYYMM – YYYYMM or YYYYMMDD – YYYYMMDD. In the first case, the amount is distributed evenly over the months; in the second case, the amounts are distributed differently depending on how many days there are in the month.
   
  +
{{ExpandImage|BOK-VER-EN-Bild7.png}}
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Marathon asks you if you want to reverse the voucher.
  
  +
  +
===Assets/Inventory===
  +
The account for the acquisition of assets is assigned to the Inventory ledger.
  +
* Fill in acquisition account for the asset. A new tab appears, INV.
  +
* If the acquisition account is only linked to one type of asset, the asset type will be filled in automatically. Otherwise, the asset type must be filled in.
  +
* Enter amount and optional description.
   
−
{{ExpandImage|Registrering-verifikationer-en-grafik9.png}}
 +
{{ExpandImage|BOK-VER-EN-Bild8.png}}
   
−
Click on Yes if you want to reverse the whole voucher. If you want to reverse the correction in another period, check the box Reverse corr in another period and select Reversing date at the top of the screeen.
  
   
  +
== Correct a voucher==
−
{{ExpandImage|Registrering-verifikationer-en-grafik11.png}}
  
  +
It is parameter-controlled to be able to click the Correct button on an AT, ER or LF voucher, as the original voucher and not the correction is reversed if the invoice is reversed after a manual correction has been made.
  +
* Select the voucher you wish to correct, press Open.
  +
* Press Correct.
  +
* Answer the question about reversing the voucher.
   
  +
{{ExpandImage|BOK-VER-EN-Bild9.png}}
−
The reversing can also be saved with the same date, but with a new voucher number. Use “Save withnew voucher number”.
  
  +
  +
* If the correction is to be saved with its own voucher number, tick the box ‘Save with new voucher number’ and enter the accounting date. The accounting date does not need to be in the same period as the original voucher.
   
  +
{{ExpandImage|BOK-VER-EN-Bild10.png}}
−
Select No if the voucher shall be corrected and not reversed. Make the correction in the lower table. Also here you can reverse the correction in another period and/or save with the same date but a new voucher number.
  
  +
  +
* If the correction is to be reversed in another period, select ‘Reverse correction in another period’ and an accounting date at the top. Both the correction and the reversal of the correction will be posted on this date and receive a number from the voucher series in this period. In total, two new vouchers are created – the correction and the reversal of the correction.
   
  +
== Paste data into a voucher==
−
{{ExpandImage|Registrering-verifikationer-en-grafik12.png}}
  
  +
* Start by right-clicking on the accounting table without selecting anything and choose Copy. Then paste into Excel. This is exactly how Excel should be structured in order to be copied into a voucher.
  +
* To paste into the voucher, select the cells including headings and all columns.
  +
* Right-click in the account table and select Paste.
   
  +
−
[[Category:BOK-VER-EN]] [[Category:Manuals]] [[Category:ACC]]
  
  +
[[Category:BOK-VER-EN]] [[Category:Manuals]] [[Category:Accounting]]

Revision as of 15:49, 27 January 2026

Ett program för registrering av verifikationer, antingen utan integration med andra delsystem eller med integrationer till andra reskontror.

Registrering av verifikationer

Allmänt

Verifikationer registreras i Ekonomi | Verifikationer. Standardserien har prefixet BO, men fler verifikationsserier kan läggas upp i Ekonomi | Backoffice | Basregister, fliken Bokföring. De ska bestå av två tecken, varav den första är B.

Registrering av verifikation utan integration till annat delsystem

  • Välj serie och tryck på Ny
  • Fyll i rubrik
  • Ange bokföringsdatum, knappen Idag ger dagens datum.
  • Registrera därefter konto och debet/kredit

Hämta från Funktion för att kopiera en tidigare verifikation
Hämta mall Backoffice | Basregister, fliken Ekonomi. Se beskrivning under Skapa verifikationsmall.
Importera (SIE 4) Importerar Sie 4- fil
Importera Importera från tex Excel
Vändning i annan period Skapar en vänd verifikation med ett annat bokföringsdatum
Bokföringsdatum + Idag Fältet Bokföringsdatum måste fyllas i innan resterande uppgifter kan registreras. Det angivna datumet kommer som förslag i nästa verifikation.
Rubrik Rubriken visas i verifikationslistan och är sökbar
Verifikationsnummer Backoffice | Basregister, fliken Bokföring
Konto Fyll i konto
Kostnadsställe/-bärare Fyll i kostnadsställe respektive kostnadsbärare om kontot kräver/tillåter detta.
Debet/Kredit Ange belopp
Dimensioner Backoffice | Basregister, fliken Bokföring. Öppna året och går till fliken Dimensioner. Manuella dimensioner redigeras i Ekonomi | Backoffice | Basregister, fliken Bokföring.
Text Ange eventuell text med max 25 tecken. Visas inne i huvudboken och kontospecifikationen.
Summering Längst ned summeras debet- respektive kreditkolumnerna. Det går inte att spara verifikationen om den inte balanserar.
Skapa momskontering Om Marathons ingående momshantering används kan en automatisk kontering av moms skapas med hjälp av knappen Ingående moms och beräkning av belopp hämtas från inställningen på momsklasserna.
Fyll ut Fyller automatiskt i resterande belopp för att verifikationen ska balansera, förutsatt att ett konto har angivits.
Rest Visar hur stort belopp som finns kvar att balansera.

Verifikationsmall eller automatkontering

Verifikationsmallar skapas i Ekonomi | Backoffice | Basregister, fliken Bokföring.

  • Tryck på Ny, och namnge mallen.
  • Fyll i konto och eventuellt kostnadsbärare och/eller kostnadsställe om kontot tillåter det.
  • Ange antingen en procentuell del av ett belopp, eller ett belopp. Om en procentuell del anges frågar systemet efter totalbeloppet när mallen används, och räknar ut andelen med hjälp av procentsatsen.
  • Klicka på knappen Hämta mall för att hämta in mallen i en verifikation.
  • En automatkontering, utan att klicka på knappen Hämta mall i en verifikation, görs när Baskonto, Baskostnadsställe och Baskostnadsbärare vid Automatkontering nederst i verifikationsmallen är ifyllda. Se bild nedan. Automatkonteringen triggas när baskontot anges i en verifikation och visas i registreringsbilden

 

Registrering av verifikation med integration till annat delsystem

Konton kan ställas in med integration till ett delsystem. Vid registrering på ett konto som är integrerat till ett annat delsystem, kommer en rödmarkerad flik med namnet på delsystemet att visa sig. I fliken registreras uppgifter som tillhör delsystemet. Nedan beskrivs de vanligaste integrationerna.

Kundinbetalningar

Kontot för kundfordringar är integrerat till kundreskontran.

  • Fyll i kundfordringskonto, då visas en ny flik KUN.
  • Ange i fliken KUN det fakturanummer som har betalats eller sök fram fakturor genom att klicka på Hämta fakturor. En betalningsfil kan hämtas in om inställningar har gjorts.
  • Det totala fakturabeloppet hämtas. Vid delbetalning av faktura skrivs beloppet i fältet Erh. bel SEK över med det betalda beloppet.

File:BOK-VER-SV-Bild3.png

Utländsk valuta

Automatisk kontering av valutakursdifferens Om Konto för valutakursvinst och Konto för valutakursförlust är ifyllt i betalningsparametrarna i Ekonomi | Backoffice | Basregister, fliken Kundreskontra så bokförs kursdifferenser automatiskt.

Vid utländsk valuta hämtas då inget belopp till fältet Erh. bel SEK, utan det ska fyllas i med det belopp som betalats in på banken.

Har en utländsk faktura delbetalats ska både fältet Erh. bel SEK och Erh. bel fakturavaluta fyllas i och differensen blir då en restpost samt eventuellt en kursdifferens. Om Erh. bel SEK delat med valutakursen inte är samma som beloppet i Erh. bel fakturavaluta bokas mellanskillnaden som kursdifferens.

Manuell kontering av valutakursdifferens Om inget konto för valutakursvinst och Konto för valutakursförlust är ifyllt i betalningsparametrarna så hämtas belopp till fälten Erh. bel SEK och Erh. bel fakturavaluta. Beloppen kan ändras vid delbetalning och eventuell valutakursdifferens bokförs manuellt.

Contrary posting is made in the G/L tab. Here you can use the Fill button, for posting the rest on the account.

Suppliers’ payments

The trade creditors’ account is assigned to the Purchase ledger.

  • Enter trade creditors’ account. A new tab appears, P/L.
  • Write invoice number in the P/L tab or search invoice with the Import invoices function. A payment file can be imported (requires settings).
  • The total invoice amount is fetched. If the invoice is partially paid, write the received amount over the amount in the field Rec. amt (your currency).

Foreign currency

Automatic posting of spreads If the accounts for currency rate losses and profits are filled in the payment parameters in Accounting | Backoffice | Base registers, Purchase ledger tab, exchange rate differences are posted automatically.

For foreign currencies, no amount is retrieved for the Received (your currency) field; instead, the amount withdrawn from the bank must be entered.

If a foreign invoice has been partially paid, both the Received amount in (your currency) and Received amount in invoice currency fields must be filled in, and the difference will then become a residual item and possibly an exchange rate difference. If the Received amount in (your currency) divided by the exchange rate is not the same as the amount in Received amount in invoice currency, the difference is posted as an exchange rate difference.

Manual posting of spreads If no accounts for currency rate losses and profits are filled in the payment parameters, the amounts will be fetched to the fields for amounts received in your currency and invoice currency respectively. The amounts can be changed if there has been a partial payment and a possible spread must be booked manually.

After registration, enter an account in the G/L tab. Here you can use the Fill button, for posting the rest on the account.

Create excess invoice

By using the Create excess invoice function, an excess payment can be placed directly in the purchase ledger for a supplier whose invoice has not yet arrived. This payment is assigned an LA number.

  • Select supplier and enter amount when registering.

Project purchases

The account for project purchases is assigned to the project accounting.

  • Fill in the project purchase account for purchases to be charged to the project, and a new tab called PRO will appear.
  • Fill in project, purchase code and a purchase price. The sales price is automatically calculated according to the mark-up that has been registered on the purchase code.
  • Write optional purchase text.
  • If you use purchase orders, enter PO number when registering project purchases. All information will then be fetched from it.

Periodical allocations

The account for automatic accruals is assigned to Periodical allocations.

  • Fill in account for periodical allocations for costs that shall be accrued over a period. A new tab appears, Allocation.
  • Enter the cost account and amount, as well as the period over which the amount is to be distributed. There are two ways to enter the period: YYYYMM – YYYYMM or YYYYMMDD – YYYYMMDD. In the first case, the amount is distributed evenly over the months; in the second case, the amounts are distributed differently depending on how many days there are in the month.

Assets/Inventory

The account for the acquisition of assets is assigned to the Inventory ledger.

  • Fill in acquisition account for the asset. A new tab appears, INV.
  • If the acquisition account is only linked to one type of asset, the asset type will be filled in automatically. Otherwise, the asset type must be filled in.
  • Enter amount and optional description.


Correct a voucher

It is parameter-controlled to be able to click the Correct button on an AT, ER or LF voucher, as the original voucher and not the correction is reversed if the invoice is reversed after a manual correction has been made.

  • Select the voucher you wish to correct, press Open.
  • Press Correct.
  • Answer the question about reversing the voucher.

  • If the correction is to be saved with its own voucher number, tick the box ‘Save with new voucher number’ and enter the accounting date. The accounting date does not need to be in the same period as the original voucher.

  • If the correction is to be reversed in another period, select ‘Reverse correction in another period’ and an accounting date at the top. Both the correction and the reversal of the correction will be posted on this date and receive a number from the voucher series in this period. In total, two new vouchers are created – the correction and the reversal of the correction.

Paste data into a voucher

  • Start by right-clicking on the accounting table without selecting anything and choose Copy. Then paste into Excel. This is exactly how Excel should be structured in order to be copied into a voucher.
  • To paste into the voucher, select the cells including headings and all columns.
  • Right-click in the account table and select Paste.
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