Revision as of 15:49, 27 January 2026

Ett program för registrering av verifikationer, antingen utan integration med andra delsystem eller med integrationer till andra reskontror.

Registrering av verifikationer

Allmänt

Verifikationer registreras i Ekonomi | Verifikationer. Standardserien har prefixet BO, men fler verifikationsserier kan läggas upp i Ekonomi | Backoffice | Basregister, fliken Bokföring. De ska bestå av två tecken, varav den första är B.

Registrering av verifikation utan integration till annat delsystem

• Välj serie och tryck på Ny
• Fyll i rubrik
• Ange bokföringsdatum, knappen Idag ger dagens datum.
• Registrera därefter konto och debet/kredit

Verifikationsmall eller automatkontering

Verifikationsmallar skapas i Ekonomi | Backoffice | Basregister, fliken Bokföring.

• Tryck på Ny, och namnge mallen.
• Fyll i konto och eventuellt kostnadsbärare och/eller kostnadsställe om kontot tillåter det.
• Ange antingen en procentuell del av ett belopp, eller ett belopp. Om en procentuell del anges frågar systemet efter totalbeloppet när mallen används, och räknar ut andelen med hjälp av procentsatsen.
• Klicka på knappen Hämta mall för att hämta in mallen i en verifikation.
• En automatkontering, utan att klicka på knappen Hämta mall i en verifikation, görs när Baskonto, Baskostnadsställe och Baskostnadsbärare vid Automatkontering nederst i verifikationsmallen är ifyllda. Se bild nedan. Automatkonteringen triggas när baskontot anges i en verifikation och visas i registreringsbilden

Registrering av verifikation med integration till annat delsystem

Konton kan ställas in med integration till ett delsystem. Vid registrering på ett konto som är integrerat till ett annat delsystem, kommer en rödmarkerad flik med namnet på delsystemet att visa sig. I fliken registreras uppgifter som tillhör delsystemet. Nedan beskrivs de vanligaste integrationerna.

Kundinbetalningar

Kontot för kundfordringar är integrerat till kundreskontran.

• Fyll i kundfordringskonto, då visas en ny flik KUN.
• Ange i fliken KUN det fakturanummer som har betalats eller sök fram fakturor genom att klicka på Hämta fakturor. En betalningsfil kan hämtas in om inställningar har gjorts.
• Det totala fakturabeloppet hämtas. Vid delbetalning av faktura skrivs beloppet i fältet Erh. bel SEK över med det betalda beloppet.

File:BOK-VER-SV-Bild3.png

Utländsk valuta

Automatisk kontering av valutakursdifferens Om Konto för valutakursvinst och Konto för valutakursförlust är ifyllt i betalningsparametrarna i Ekonomi | Backoffice | Basregister, fliken Kundreskontra så bokförs kursdifferenser automatiskt.

Vid utländsk valuta hämtas då inget belopp till fältet Erh. bel SEK, utan det ska fyllas i med det belopp som betalats in på banken.

Har en utländsk faktura delbetalats ska både fältet Erh. bel SEK och Erh. bel fakturavaluta fyllas i och differensen blir då en restpost samt eventuellt en kursdifferens. Om Erh. bel SEK delat med valutakursen inte är samma som beloppet i Erh. bel fakturavaluta bokas mellanskillnaden som kursdifferens.

Manuell kontering av valutakursdifferens Om inget konto för valutakursvinst och Konto för valutakursförlust är ifyllt i betalningsparametrarna så hämtas belopp till fälten Erh. bel SEK och Erh. bel fakturavaluta. Beloppen kan ändras vid delbetalning och eventuell valutakursdifferens bokförs manuellt.

Contrary posting is made in the G/L tab. Here you can use the Fill button, for posting the rest on the account.

Suppliers’ payments

The trade creditors’ account is assigned to the Purchase ledger.

• Enter trade creditors’ account. A new tab appears, P/L.
• Write invoice number in the P/L tab or search invoice with the Import invoices function. A payment file can be imported (requires settings).
• The total invoice amount is fetched. If the invoice is partially paid, write the received amount over the amount in the field Rec. amt (your currency).

Foreign currency

Automatic posting of spreads If the accounts for currency rate losses and profits are filled in the payment parameters in Accounting | Backoffice | Base registers, Purchase ledger tab, exchange rate differences are posted automatically.

For foreign currencies, no amount is retrieved for the Received (your currency) field; instead, the amount withdrawn from the bank must be entered.

If a foreign invoice has been partially paid, both the Received amount in (your currency) and Received amount in invoice currency fields must be filled in, and the difference will then become a residual item and possibly an exchange rate difference. If the Received amount in (your currency) divided by the exchange rate is not the same as the amount in Received amount in invoice currency, the difference is posted as an exchange rate difference.

Manual posting of spreads If no accounts for currency rate losses and profits are filled in the payment parameters, the amounts will be fetched to the fields for amounts received in your currency and invoice currency respectively. The amounts can be changed if there has been a partial payment and a possible spread must be booked manually.

After registration, enter an account in the G/L tab. Here you can use the Fill button, for posting the rest on the account.

Create excess invoice

By using the Create excess invoice function, an excess payment can be placed directly in the purchase ledger for a supplier whose invoice has not yet arrived. This payment is assigned an LA number.

• Select supplier and enter amount when registering.

Project purchases

The account for project purchases is assigned to the project accounting.

• Fill in the project purchase account for purchases to be charged to the project, and a new tab called PRO will appear.
• Fill in project, purchase code and a purchase price. The sales price is automatically calculated according to the mark-up that has been registered on the purchase code.
• Write optional purchase text.
• If you use purchase orders, enter PO number when registering project purchases. All information will then be fetched from it.

Periodical allocations

The account for automatic accruals is assigned to Periodical allocations.

• Fill in account for periodical allocations for costs that shall be accrued over a period. A new tab appears, Allocation.
• Enter the cost account and amount, as well as the period over which the amount is to be distributed. There are two ways to enter the period: YYYYMM – YYYYMM or YYYYMMDD – YYYYMMDD. In the first case, the amount is distributed evenly over the months; in the second case, the amounts are distributed differently depending on how many days there are in the month.

Assets/Inventory

The account for the acquisition of assets is assigned to the Inventory ledger.

• Fill in acquisition account for the asset. A new tab appears, INV.
• If the acquisition account is only linked to one type of asset, the asset type will be filled in automatically. Otherwise, the asset type must be filled in.
• Enter amount and optional description.

Correct a voucher

It is parameter-controlled to be able to click the Correct button on an AT, ER or LF voucher, as the original voucher and not the correction is reversed if the invoice is reversed after a manual correction has been made.

• Select the voucher you wish to correct, press Open.
• Press Correct.
• Answer the question about reversing the voucher.

• If the correction is to be saved with its own voucher number, tick the box ‘Save with new voucher number’ and enter the accounting date. The accounting date does not need to be in the same period as the original voucher.

• If the correction is to be reversed in another period, select ‘Reverse correction in another period’ and an accounting date at the top. Both the correction and the reversal of the correction will be posted on this date and receive a number from the voucher series in this period. In total, two new vouchers are created – the correction and the reversal of the correction.

Paste data into a voucher

• Start by right-clicking on the accounting table without selecting anything and choose Copy. Then paste into Excel. This is exactly how Excel should be structured in order to be copied into a voucher.
• To paste into the voucher, select the cells including headings and all columns.
• Right-click in the account table and select Paste.