Difference between revisions of "Inventory ledger/sv"

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=Inventariereskontran i Marathon=
  
   
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Inventariereskontran är en separat modul i Marathon för att hantera företagets anläggningstillgångar. Inventariereskontran är integrerad med bokföringen – inventarierna registreras via leverantörsfakturor eller manuella verifikationer och avskrivningar och avyttringar konteras automatiskt på de konton som är inställda på inventarietyperna.
 
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Inställningar och basregister
  
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Det finns ett antal inställningar som rör funktionerna i inventariereskontran.
 
   
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=Inventory ledger=
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=== Integration på konton ===
  
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The inventory ledger is a separate module in Marathon to manage the company's fixed assets. The inventory ledger is integrated with the accounting system – inventory is recorded via supplier invoices or manual vouchers, and depreciation and disposals are automatically posted to the accounts set up for the inventory types.
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För att kunna registrera inventarier från bokföringen och leverantörsfakturor behöver kontona för anskaffning ställas in med integration till Inventariereskontran.
 
  +
==Settings and base registers==
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Inställningen ligger på kontot i Basregister | BOK | Konton där du väljer INV i fältet Integrationstyp.
  
  +
There are a few settings concerning the functions in the inventory ledger.
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===Assignments on accounts===
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To register inventory items from accounting and supplier invoices, the accounts for acquisitions must be set up with assignment to the Inventory Ledger.
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The setting is in the account in Accounting | Backoffice | Base registers, Accounting tab. Open the Account and select INV in the '''Assignment''' field.
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===Asset types===
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All assets in Marathon must belong to an asset type. The asset type controls accounting for depreciation and provides suggestions for the number of depreciation months. It is also a way of categorising assets.
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Asset types are registered in Accounting | Backoffice | Base registers, the Inventory Ledger tab
   
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{{ExpandImage|ACC-INV-SV-Bild1.png}}
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{{ExpandImage|ACC-INV-EN-Bild1.png}}
 
 
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The '''code''' can be a maximum of four characters and is usually a short name of the type, for example, COMP for Computers.
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Inventarietyper
  
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The '''handling code'''' controls the depreciation rules for the asset type:
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Alla inventarier i Marathon måste tillhöra en inventarietyp. Inventarietypen styr kontering vid avskrivningar och ger förslag på antal avskrivningsmånader. Det är också ett sätt att kategorisera inventarierna.
  
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Asset is the standard handling code; an asset with this handling code can be depreciated and disposed of with automatic posting.
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Inventarietyperna registreras i Basregister | INV | Inventarietyper
  
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''Leasing'' does not generate any depreciation and does not expense any part of the acquisition but treats the asset as a lease.
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''Expensed'' can be used to register asset that is expensed directly upon acquisition.
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''Cost estimate'' allows you to budget for assets.
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In inventory reports, you can select by handling code.
   
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'''Depreciation - months''' The Depreciation period in months field is used to enter the proposed number of months for which equipment of this type should be depreciated. The number of months can be changed for individual assets when they are registered.
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{|class= mandeflist
  
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!Koden
  
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|får vara max fyra tecken och är vanligen ett kortnamn av typen, till exempel DAT för Datorer.
  
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|-
  
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!Hanteringskoden
  
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|styr avskrivningsreglerna för inventarietypen:
 
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'''Inventarie''' är den vanliga hanteringskoden, inventarier med den här hanteringskoden kan skrivas av och avyttras med automatisk kontering.
  
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'''Leasing''' genererar inga avskrivningar och kostnadsför inte heller någon del av anskaffningen utan behandlar inventarien som leasing
  
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'''Kostnadsfört''' kan användas för registrering av inventarier som kostnadsförs direkt vid anskaffning.
 
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'''Budget''' ger möjlighet att budgetera inventarier
  
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I inventarierapporter går det att göra urval på hanteringskod.
  
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|-
  
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!Avskrives antal månader
  
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|I fältet Avskrives antal månader registreras förslag på antal månader som inventarier för den här typen ska skrivas av. Antal månader kan ändras för en enskild inventarie i samband med registrering.
 
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|-
 
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!Nästa inventarienummer
  
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|avgör nummer för kommande inventarier som registreras. Inventarienumret har formen XXXX-NNNNNN-NN där XXXX är koden för inventarietypen, NNNNNN ett löpnummer för huvudinventarien och NN i slutet är ett underlöpnummer till en huvudinventarie. Exempel på ett inventarienummer är DAT-000001-01
  
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|-
  
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!Nummerserier
  
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|Det går att ha serierna separata per inventarietyp eller använda en central nummerserie för flera eller alla inventarietyper. Om serien ska vara central anges 0 som Nästa inventarienummer.
  
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|-
  
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!Konto för anskaffning
  
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|används vid bokföring av nya inventarier och vid avyttring. Vid anskaffning debiteras hela kostnaden för inventarien. Vid avyttring föreslås kreditering av hela kostnaden för inventarien men kan ändras.
  
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|-
  
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!Konto för värdeminskning
  
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|används vid avskrivning och avyttring. Vid avskrivning krediteras beloppet som skrivs av. Vid avyttring föreslås debitering av hela beloppet som tidigare skrivits av
  
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|-
  
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!Konto för kostnad vid avskrivning
 
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|används vid avskrivning. Vid avskrivning debiteras beloppet som skrivs av. Vid avyttring föreslås debitering av hela beloppet som tidigare skrivits av.
  
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|-
 
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!Konto för kostnad vid försäljning
 
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|Konto för kostnad vid försäljning .
  
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|-
  
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!Konto för kostnad vid skrotning
 
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|används vid avyttring av typen skotning
  
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|-
  
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!Konto för kostnad vid stöld
 
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|används vid avyttring av typen stöld.
  
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|-
  
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|}
  
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Vi rekommenderar att ha separata konton för respektive inventarietyp och typ av kontering.
  
   
  +
The '''next asset number''' determines the number of future assets that are registered. The asset number has the format XXXX-NNNNNN-NN, where XXXX is the code for the asset type, NNNNNN is a serial number for the main asset, and NN at the end is a sub-serial number for a main asset. An example of an asset number is COMP-000001-01.
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{{ExpandImage|ACC-INV-SV-Bild2.png}}
  
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'''Next asset number'''. It is possible to have separate series for each asset type or to use a central number series for several or all asset types. If the series is to be globall, 0 is specified as the next asset.
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The '''acquisition account''' is used when recording new assets and when disposing of it. Upon acquisition, the entire cost of the asset is debited. Upon disposal, crediting of the entire cost of the asset is suggested, but this can be changed.
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The '''account for depreciations''' is used for depreciation and disposal. When depreciating, the amount being depreciated is credited. When disposing, the entire amount previously depreciated is debited.
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The '''account for depreciation costs''' is used for depreciation. When depreciating, the amount that is depreciated is debited.
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  +
The '''account for sales costs''' is used for disposals of the Sales type. When disposing, it is suggested that the amount remaining after the sale be debited.
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The '''account for disposal costs''' is used for disposals of the disposal type.
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The '''account for theft''' costs is used for disposals of the theft type.
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Separate accounts should be used for each type of inventory and type of posting.
  +
===Placement codes===
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Placement codes can be used to link assets to different departments, such as different offices or floors. The codes are set up in Accounting | Backoffice | Base registers, on the Inventory Ledger tab, and require a Code and a Name.
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  +
{{ExpandImage|ACC-INV-EN-Bild2.png}}
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===Parameters===
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The parameters for the inventory ledger are in Accounting | Backoffice | Base registers, Inventory ledger tab
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{{ExpandImage|ACC-INV-EN-Bild3.png}}
 
 
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'''General asset type''' Specifies whether one or more asset numbers should use the same number series. All asset types with 0 as the Next asset number use the central number series. In this case, the number series for the asset type registered here is used.
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=== Placeringskoder ===
  
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Placeringskoder kan användas för att knyta inventarier till olika avdelningar, till exempel olika kontor eller våningsplan. Placeringskoderna läggs upp i Basregister | INV| Placeringskoder och behöver bara en Kod och en Benämning.
 
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'''Posting of depreciations in G/L''' and '''Posting of disposals in G/L''' determine whether depreciation and disposals are to be posted automatically in the accounts. If this option is not selected, depreciation and disposals must be posted manually to ensure that the inventory ledger and the accounts match.
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{{ExpandImage|ACC-INV-SV-Bild3.png}}
  
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==Register assets==
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You can register assets in three ways: in the purchase ledger, with a journal voucher or directly in the inventory ledger.
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===Via supplier’s invoice===
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If the asset comes from a supplier’s invoice, it can be registered when posting the invoice.
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Enter the acquisition account for the asset. If only one asset type has this account set as the acquisition account, it is suggested for the Asset type field. If several asset types have this account set as the acquisition account, no asset type is suggested and must be selected manually.
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{{ExpandImage|ACC-INV-EN-Bild4.png}}
 
 
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== Parametrar ==
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===Via journal voucher===
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Enter the acquisition account for the asset. In the INV tab that has been created, enter the Asset type, Amount and Description. Return to the GL tab and complete the posting before saving the voucher.
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Parametrarna för inventariereskontran finns i Basregister | INV | Parametrar.
 
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Central inventarietyp anges om en eller flera inventarienummer ska använda samma nummerserie. Alla inventarietyper med 0 som Nästa inventarienummer använder den centrala nummerserien. Det är då nummerserien på inventarietypen som registrerats här som används.
  
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Kontering av avskrivningar i BOK och Kontering av avyttringar i BOK avgör om avskrivningar och avyttringar ska konteras automatiskt i bokföringen. Är det inte ikryssat behöver avskrivningar och avyttringar bokföras manuellt för att inventariereskontran och bokföringen ska stämma.
  
   
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{{ExpandImage|ACC-INV-SV-Bild4.png}}
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{{ExpandImage|ACC-INV-EN-Bild5.png}}
 
 
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===Manual registration===
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== Registrering inventarier ==
  
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It is possible to register assets directly in the inventory ledger. Manual registration must be booked manually for the subsystems to match. Manual assets are registered in Accounting | Backoffice | Base registers, Inventory Ledger tab using the New button.
   
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==Complete assets==
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Inventarier kan registreras in via tre olika program.
  
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Asset registered via a supplier’s invoice, or a journal voucher needs to be completed in Accounting | Backoffice | Asset, the Asset tab.
   
  +
'''Only not completed''' is ticked to see only assets that need to be completed.
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=== Via leverantörsfaktura ===
  
   
  +
{{ExpandImage|ACC-INV-EN-Bild6.png}}
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Om inventarien kommer från en leverantörsfaktura kan du registrera inventarien i samband med kontering av fakturan.
  
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Ange anskaffningskonto för inventarien. Om endast en inventarietyp har detta konto inställt som anskaffningskonto föreslås inventarietypen till fältet Inventarietyp. Om flera inventarietyper har detta konto inställt som anskaffningskonto föreslås ingen inventarietyp utan behöver väljas manuellt
 
   
  +
Open the asset and enter at least the '''First depreciation period'''. Also enter other supplementary information such as '''Serial number''', '''Placement''' and '''Comment'''.
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{{ExpandImage|ACC-INV-SV-Bild5.png}}
  
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=== Via bokföringsorder ===
  
   
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==Depreciation of assets==
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Ange anskaffningskonto för inventarien. I fliken INV som skapats anger du Inventarietyp, Belopp och Benämning. Gå tillbaka till fliken BOK och slutför konteringen innan du sparar verifikationen.
  
  +
Depreciations are made in Accounting | Backoffice | Assets, Depreciation tab.
   
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{{ExpandImage|ACC-INV-SV-Bild6.png}}
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{{ExpandImage|ACC-INV-EN-Bild7.png}}
 
 
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Enter the end period, '''Until period''', for depreciation and the '''Accounting date''' for depreciation.
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=== Manuell registrering ===
  
   
  +
It is possible to depreciate only a specific '''type of asset'''. If the field is left blank, all types of assets will be included.
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Det går att registrera inventarier direkt i inventariereskontran. Manuell registrering måste bokföras manuellt för att delsystemen ska stämma överens.
  
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Manuella inventarier registreras i Ekonomi: Inventarier med knappen NY.
  
   
  +
Start by making a '''test print''' to get a list showing what will be included in the depreciation and how the accounting will be done. If it looks correct, make a final printout by removing the check mark next to Test printout.
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== Komplettera inventarier ==
  
   
  +
==Disposal of assets==
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Inventarier som registrerats via en leverantörsfaktura eller en bokföringsorder behöver kompletteras i Ekonomi: Inventarier, fliken Avskrivning
  
  +
Disposal of assets is done in Accounting | Backoffice | Assets, under the Assets tab. Select the asset and click on the Dispose button.
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Kryssa i urvalet Endast ej kompletterade för att bara se inventarier som behöver kompletteras.
 
   
  +
Enter the '''Disposal code''' that corresponds to the reason for disposal and the '''Accounting date'''. If it is being disposed of due to a sale, the '''Sales price''' must be entered.
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{{ExpandImage|ACC-INV-SV-Bild7.png}}
  
   
  +
The posting for the disposal is suggested based on the remaining value of the asset, any sales price and the accounts you have set up for the asset type. The posting can be corrected manually. When the posting is complete, select Start.
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Öppna inventarien och ange som minst Första avskrivningsperiod. Du kan också ange annan kompletterande information som Serienummer, Placering och Kommentar.
  
   
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{{ExpandImage|ACC-INV-SV-Bild8.png}}
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{{ExpandImage|ACC-INV-EN-Bild8.png}}
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==Split asset==
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An asset can be split into several in Accounting | Backoffice | Assets, tab Assets. Press the '''Split''' button. Then enter the name, placement, and acquisition price for each asset per row in the table.
   
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{{ExpandImage|ACC-INV-EN-Bild9.png}}
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== Avskrivning inventarier ==
  
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  +
All assets created because of splitting are given the same main number but separate sub-numbers. An asset COMP-1-1 that is split into two is therefore given the numbers COMP-1-1 and COMP-1-2 respectively.
   
  +
==Change asset number==
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Avskrivningar skapas under Ekonomi: Inventarier, fliken Avskrivning.
 
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If an asset has been assigned to the wrong asset type or given the wrong number, this can be corrected in Accounting | Backoffice | Assets, under the Assets tab. Select the asset and press '''Change Number''', then enter the number to which the asset should be moved. Please note that the accounting needs to be corrected manually when changing the asset type for the subsystem to be correct.
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Ange Till och med period du vill skriva av samt Bokföringsdatum för avskrivningen.
  
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Du kan välja att skriva av bara en viss Inventarietyp. Lämnas fältet blankt skrivs inkluderas alla inventarietyper.
  
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Du kan börja med att göra en provutskrift för att få en lista som visar vad som kommer med vid avskrivningen samt hur konteringen kommer att bli. När du har kontrollerat att det ser riktigt ut gör du en skarp utskrift genom att ta bort krysset vid Provutskrift.
  
   
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{{ExpandImage|ACC-INV-SV-Bild9.png}}
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{{ExpandImage|ACC-INV-EN-Bild10.png}}
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== Avyttring inventarier ==
  
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==Edit depreciation plan==
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Assets are depreciated using a straight-line depreciation plan, Acquisition price / Number of months to depreciate. An asset of SEK 60,000 to be depreciated over 60 months is therefore depreciated at SEK 1,000 per month.
   
  +
If the depreciation plan needs to be changed, there are two different options.
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För att avyttra en inventarie går du till Ekonomi: Inventarier, fliken Inventarier. Markera inventarien och tryck på AVYTTRA.
 
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Ange den Avyttringskod som stämmer med anledningen till avyttringen samt Bokföringsdatum. Ska du avyttra på grund av en försäljning anger du även Försäljningspris.
  
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Konteringen för avyttringen föreslås enligt inventariens restbelopp, eventuellt försäljningspris och de konton du ställt in på inventarietypen. Konteringen kan korrigeras manuellt. När konteringen är färdig trycker du på STARTA.
  
   
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1. Edit depreciation plan (only correction of future depreciation)
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{{ExpandImage|ACC-INV-SV-Bild10.png}}
 
   
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To correct the depreciation rate on the remaining amount of the asset, the depreciation plan can be changed under Accounting | Backoffice | Asset, the Asset tab. Open the asset, the Depreciation Plan tab. Enter the month from which the number of depreciation months is to be changed in the '''From Period''' column. The '''To period column''' is usually left blank, in which case the new plan applies to all future depreciation. The '''Quantity''' column specifies the number of months for which the asset is to be depreciated.
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== Splitta inventarie ==
  
   
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The '''From period''' is filled in where the new depreciation plan is to apply. Depreciation already made is not affected.
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Har du en inventarie som ska delas upp i flera kan du markera den i Ekonomi: Inventarier, fliken Inventarier och trycka på knappen SPLITTA. I tabellen registrerar du en per rad benämning, placering och anskaffningspris för respektive inventarie.
 
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Alla inventarier som skapas i och med splittning får samma huvudnummer men separata undernummer. En inventarie DAT-1-1 som splittas till två får alltså nummer DAT-1-1 respektive DAT-1-2.
  
   
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'''Example:'''
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{{ExpandImage|ACC-INV-SV-Bild11.png}}
 
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Acquisition price SEK 60,000. First depreciation period 2024–01. Number of months to depreciate = 60. Depreciation made up to and including 2024–12. New depreciation plan from period 2025–01 onwards with number of months to depreciate = 12.
   
  +
In 2024, there are 12 depreciation amounts of SEK 1,000 per month. The remaining amount after 2024 = SEK 48,000.
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== Byt inventarienummer ==
  
   
  +
For depreciation in 2025–01 and onwards, SEK 5,000 is depreciated (SEK 60,000 / 12).
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Har du en inventarie som hamnat på fel inventarietyp eller fått fel nummer kan du korrigera det i Ekonomi: Inventarier, fliken Inventarier. Markera inventarien och tryck på BYT NUMMER där du anger till vilket nummer inventarien ska flyttas. Observera att bokföringen behöver korrigeras manuellt vid byte av inventarietyp för att delsystem ska stämma.
  
   
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{{ExpandImage|ACC-INV-SV-Bild12.png}}
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{{ExpandImage|ACC-INV-EN-Bild11.png}}
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−
 
  +
2. Edit number of months (retroactive correction)
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== Redigera avskrivningsplan ==
  
   
  +
If the depreciation plan for the asset is incorrect and depreciation already made needs to be corrected, this is done directly on the asset in Accounting| Backoffice | Assets, under the Assets tab.
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Inventarierna skrivs av med en rak avskrivningsplan, Anskaffningspris / Antal månader att skriva av. En inventarie på 60 000 SEK som ska skrivas av på 60 månader skrivs alltså av med 1 000 SEK per månad.
  
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Vill du ändra avskrivningsplanen finns två olika varianter.
  
   
  +
The next depreciation will correct previous depreciation according to the new number of months.
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=== 1. Redigera avskrivningsplan (enbart korrigering framtida avskrivningar)===
  
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För att korrigera avskrivningstakten på inventariens restbelopp öppnar du inventarien under Ekonomi: Inventarier, fliken Inventarier, fliken Avskrivningsplan. Ange den månad som antal avskrivningsmånader skall ändras från och med i kolumnen Från period. Kolumnen Till period lämnas vanligen blankt, den nya planen gäller då samtliga framtida avskrivningar. I kolumnen Antal anger du hur många månader som inventarien ska skrivas av för.
  
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Vid avskrivning för perioder från och med Från period används den nya avskrivningsplanen. Redan gjorda avskrivningar berörs inte.
  
   
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'''Exempel:'''
+
'''Example:'''
  +
Acquisition price SEK 60,000. First depreciation period 2024–01. Number of months to depreciate = 60. Depreciation made up to and including 2024–12.
−
Anskaffningspris 60 000 SEK. Första avskrivningsperiod 2019–01. Antal månader att skriva av = 60. Gjorda avskrivningar till och med 2019–12. Ny avskrivningsplan från period 2020–01 och framåt med antal månader att skriva av = 12.
  
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Under 2019 finns 12 avskrivningar med 1 000 SEK per månad. Restbeloppet efter 2019 = 48 000 SEK.
  
−
Vid avskrivning 2020–01 och framåt skrivs 5 000 SEK av (60 000 SEK / 12).
  
   
  +
Change to the asset to Number of months to depreciate = 24, which means that SEK 2,500 per month should be depreciated.
−
{{ExpandImage|ACC-INV-SV-Bild13.png}}
 
  +
−
 
  +
In 2024, there are 12 depreciations of SEK 1,000 per month = SEK 12,000.
−
=== 2.2. Redigera antal månader (korrigering retroaktivt) ===
  
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Om avskrivningsplanen på inventarien är fel och du vill korrigera även gjorda avskrivningar kan du ändra antal avskrivningsmånader direkt på inventarien under Ekonomi: Inventarier fliken Inventarier, fliken Inventarie.
  
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Nästa avskrivning du gör kommer att korrigera tidigare gjorda avskrivningar enligt det nya antalet månader.
 
−
 
−
'''Exempel:'''
  
−
Anskaffningspris 60 000 SEK. Första avskrivningsperiod 2019–01. Antal månader att skriva av = 60. Gjorda avskrivningar till och med 2019–12.
 
−
Ändring på inventarien till Antal månader att skriva av = 24 vilket innebär att det ska skrivas av 2 500 SEK per månad.
  
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Under 2019 finns 12 avskrivningar med 1 000 SEK per månad = 12 000 SEK.
  
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Vid avskrivning 2020–01 skrivs 20 500 SEK av. 2 500 SEK för 2020–01 och 18 000 SEK som korrigerar de tidigare avskrivningarna för 2019 (60 000 / 24 * 12 - 12 000).
  
   
  +
In 2025–01, SEK 20,500 is depreciated. SEK 2,500 for 2025–01 and SEK 18,000 to correct the previous depreciation for 2024 (60,000 / 24 * 12 - 12,000).
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== Rapporter ==
  
   
  +
==Reports==
−
Rapport för inventariereskontran ligger under Ekonomi: Rapporter, fliken Inventariereskontra.
 
  +
Reports for the fixed asset ledger are located under Accounting | Reports, the Inventory Ledger tab.
−
Rapporten Lista avskrivningar är en standardrapport som listar inventarier enligt urval på avskrivningsperiod, bokföringsdatum och inventarietyp.
 
−
Rapporten Rapporter används för utskrift av rapporter med egenbyggda kolumnmallar.
  
   
  +
The '''Depreciation List''' report is a standard report that lists assets according to selection by depreciation period, accounting date and asset type.
−
{{ExpandImage|ACC-INV-SV-Bild14.png}}
 
  +
The '''Reports''' report is used to print reports with custom column templates.
   
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[[Category: Accounting]]
 +
[[Category: ACC-INV-EN]]
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[[Category: ACC-INV-SV]]
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[[Category: Accounting]]
 
[[Category: Manuals]]
  
[[Category: Manuals]]

Revision as of 15:04, 28 January 2026


Inventory ledger

The inventory ledger is a separate module in Marathon to manage the company's fixed assets. The inventory ledger is integrated with the accounting system – inventory is recorded via supplier invoices or manual vouchers, and depreciation and disposals are automatically posted to the accounts set up for the inventory types.

Settings and base registers

There are a few settings concerning the functions in the inventory ledger.

Assignments on accounts

To register inventory items from accounting and supplier invoices, the accounts for acquisitions must be set up with assignment to the Inventory Ledger. The setting is in the account in Accounting | Backoffice | Base registers, Accounting tab. Open the Account and select INV in the Assignment field.

Asset types

All assets in Marathon must belong to an asset type. The asset type controls accounting for depreciation and provides suggestions for the number of depreciation months. It is also a way of categorising assets. Asset types are registered in Accounting | Backoffice | Base registers, the Inventory Ledger tab

The code can be a maximum of four characters and is usually a short name of the type, for example, COMP for Computers. The handling code' controls the depreciation rules for the asset type: Asset is the standard handling code; an asset with this handling code can be depreciated and disposed of with automatic posting. Leasing does not generate any depreciation and does not expense any part of the acquisition but treats the asset as a lease. Expensed can be used to register asset that is expensed directly upon acquisition. Cost estimate allows you to budget for assets. In inventory reports, you can select by handling code.

Depreciation - months The Depreciation period in months field is used to enter the proposed number of months for which equipment of this type should be depreciated. The number of months can be changed for individual assets when they are registered.

The next asset number determines the number of future assets that are registered. The asset number has the format XXXX-NNNNNN-NN, where XXXX is the code for the asset type, NNNNNN is a serial number for the main asset, and NN at the end is a sub-serial number for a main asset. An example of an asset number is COMP-000001-01.

Next asset number. It is possible to have separate series for each asset type or to use a central number series for several or all asset types. If the series is to be globall, 0 is specified as the next asset.

The acquisition account is used when recording new assets and when disposing of it. Upon acquisition, the entire cost of the asset is debited. Upon disposal, crediting of the entire cost of the asset is suggested, but this can be changed.

The account for depreciations is used for depreciation and disposal. When depreciating, the amount being depreciated is credited. When disposing, the entire amount previously depreciated is debited.

The account for depreciation costs is used for depreciation. When depreciating, the amount that is depreciated is debited.

The account for sales costs is used for disposals of the Sales type. When disposing, it is suggested that the amount remaining after the sale be debited.

The account for disposal costs is used for disposals of the disposal type.

The account for theft costs is used for disposals of the theft type.

Separate accounts should be used for each type of inventory and type of posting.

Placement codes

Placement codes can be used to link assets to different departments, such as different offices or floors. The codes are set up in Accounting | Backoffice | Base registers, on the Inventory Ledger tab, and require a Code and a Name.

Parameters

The parameters for the inventory ledger are in Accounting | Backoffice | Base registers, Inventory ledger tab

General asset type Specifies whether one or more asset numbers should use the same number series. All asset types with 0 as the Next asset number use the central number series. In this case, the number series for the asset type registered here is used.

Posting of depreciations in G/L and Posting of disposals in G/L determine whether depreciation and disposals are to be posted automatically in the accounts. If this option is not selected, depreciation and disposals must be posted manually to ensure that the inventory ledger and the accounts match.

Register assets

You can register assets in three ways: in the purchase ledger, with a journal voucher or directly in the inventory ledger.

Via supplier’s invoice

If the asset comes from a supplier’s invoice, it can be registered when posting the invoice.

Enter the acquisition account for the asset. If only one asset type has this account set as the acquisition account, it is suggested for the Asset type field. If several asset types have this account set as the acquisition account, no asset type is suggested and must be selected manually.

Via journal voucher

Enter the acquisition account for the asset. In the INV tab that has been created, enter the Asset type, Amount and Description. Return to the GL tab and complete the posting before saving the voucher.

Manual registration

It is possible to register assets directly in the inventory ledger. Manual registration must be booked manually for the subsystems to match. Manual assets are registered in Accounting | Backoffice | Base registers, Inventory Ledger tab using the New button.

Complete assets

Asset registered via a supplier’s invoice, or a journal voucher needs to be completed in Accounting | Backoffice | Asset, the Asset tab.

Only not completed is ticked to see only assets that need to be completed.

Open the asset and enter at least the First depreciation period. Also enter other supplementary information such as Serial number, Placement and Comment.

Depreciation of assets

Depreciations are made in Accounting | Backoffice | Assets, Depreciation tab.

Enter the end period, Until period, for depreciation and the Accounting date for depreciation.

It is possible to depreciate only a specific type of asset. If the field is left blank, all types of assets will be included.

Start by making a test print to get a list showing what will be included in the depreciation and how the accounting will be done. If it looks correct, make a final printout by removing the check mark next to Test printout.

Disposal of assets

Disposal of assets is done in Accounting | Backoffice | Assets, under the Assets tab. Select the asset and click on the Dispose button.

Enter the Disposal code that corresponds to the reason for disposal and the Accounting date. If it is being disposed of due to a sale, the Sales price must be entered.

The posting for the disposal is suggested based on the remaining value of the asset, any sales price and the accounts you have set up for the asset type. The posting can be corrected manually. When the posting is complete, select Start.

Split asset

An asset can be split into several in Accounting | Backoffice | Assets, tab Assets. Press the Split button. Then enter the name, placement, and acquisition price for each asset per row in the table.

All assets created because of splitting are given the same main number but separate sub-numbers. An asset COMP-1-1 that is split into two is therefore given the numbers COMP-1-1 and COMP-1-2 respectively.

Change asset number

If an asset has been assigned to the wrong asset type or given the wrong number, this can be corrected in Accounting | Backoffice | Assets, under the Assets tab. Select the asset and press Change Number, then enter the number to which the asset should be moved. Please note that the accounting needs to be corrected manually when changing the asset type for the subsystem to be correct.

Edit depreciation plan

Assets are depreciated using a straight-line depreciation plan, Acquisition price / Number of months to depreciate. An asset of SEK 60,000 to be depreciated over 60 months is therefore depreciated at SEK 1,000 per month.

If the depreciation plan needs to be changed, there are two different options.

1. Edit depreciation plan (only correction of future depreciation)

To correct the depreciation rate on the remaining amount of the asset, the depreciation plan can be changed under Accounting | Backoffice | Asset, the Asset tab. Open the asset, the Depreciation Plan tab. Enter the month from which the number of depreciation months is to be changed in the From Period column. The To period column is usually left blank, in which case the new plan applies to all future depreciation. The Quantity column specifies the number of months for which the asset is to be depreciated.

The From period is filled in where the new depreciation plan is to apply. Depreciation already made is not affected.

Example: Acquisition price SEK 60,000. First depreciation period 2024–01. Number of months to depreciate = 60. Depreciation made up to and including 2024–12. New depreciation plan from period 2025–01 onwards with number of months to depreciate = 12.

In 2024, there are 12 depreciation amounts of SEK 1,000 per month. The remaining amount after 2024 = SEK 48,000.

For depreciation in 2025–01 and onwards, SEK 5,000 is depreciated (SEK 60,000 / 12).

2. Edit number of months (retroactive correction)

If the depreciation plan for the asset is incorrect and depreciation already made needs to be corrected, this is done directly on the asset in Accounting| Backoffice | Assets, under the Assets tab.

The next depreciation will correct previous depreciation according to the new number of months.

Example: Acquisition price SEK 60,000. First depreciation period 2024–01. Number of months to depreciate = 60. Depreciation made up to and including 2024–12.

Change to the asset to Number of months to depreciate = 24, which means that SEK 2,500 per month should be depreciated.

In 2024, there are 12 depreciations of SEK 1,000 per month = SEK 12,000.

In 2025–01, SEK 20,500 is depreciated. SEK 2,500 for 2025–01 and SEK 18,000 to correct the previous depreciation for 2024 (60,000 / 24 * 12 - 12,000).

Reports

Reports for the fixed asset ledger are located under Accounting | Reports, the Inventory Ledger tab.

The Depreciation List report is a standard report that lists assets according to selection by depreciation period, accounting date and asset type. The Reports report is used to print reports with custom column templates.

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