Difference between revisions of "Payments"

Revision as of 09:49, 13 July 2015

General

There are different ways to handle payments in Marathon. Payments can be sent via file to BCG (in Sweden only). The payments can be read into a file that can be loaded up to the internet bank. Payments can also be prepared in Marathon for later manual handling outside the program. Of course the whole payment procedure can also be handled completely outside of Marathon.

The different payment forms have yet the same procedure; first creating a payment selection and then a payment order. This is done in Classic 03-60 where the functions are in the order of a normal procedure.

Note the difference between a selection and an order. First make a selection of the invoices that can or shall be paid. After editing the selection (remove invoices, add invoices, and/or edit invoices) you create a payment order. When an order is made, Marathon considers the payment as executed. Depending on your company’s routines, you will thereafter pay the invoices.

Create selection

State way of payment. It manages payment methods in the selection. No. 1 (BGC) fetches normally methods BG, BU and BK. If you don’t see a certain payment method, you can add a new in Backoffice: Base registers/PL/Parameters, tab Payment.

Fill in the field for due date. If you want to include all invoices and want them to be paid according to their due dates respectively, write “999999” in the field.

Add

If your selection lacks one or several invoices that you wish to include in the selection, you can add invoices in this program.

Edit

In this program you can remove invoices from the selection by pressing <Space> when you are on the invoice row. The asterisk (*) beside the row shows that an invoice is in the selection. You can change invoice information (payment date, method and amount) with the F1-key.

Print

When you have finished editing, you can make a printout to make sure that the selection includes the payment you have chosen. Write N on “Including marked out lines” to see only the edited selection.

Cancel

In this program you can cancel a selection, if you don’t want to keep it. When you cancel a selection, the invoices in it can end up in other selections. It is thus important that you always cancel selections that you have no intention of paying. Not executed selections are visible at the left side of the page on the main menu for payments, 03-60

Approve

There is a setting in the Purchase Ledger’s parameters that only approved selections can become payment orders.

Create payment order

The payment number you see is the one that you have created last. Test print shall be N. Payment date is suggested as numbers:

1 means that the invoices will be paid per the due dates. If you rather want that everything shall be deducted per a certain date, change to number 2 and fill in the date in the field. A third alternative is number 3 which means that the invoices shall be paid as soon as possible.

Cancel payment order

If you have created a payment order and for some reason one or several invoices have not been paid, you should cancel the payment order for the invoice(s) concerned. The cancellation means that Marathon no longer considers it as “Payments on the way” and it can thus end up in new payment orders.

Print payment order

You can print out invoices in a payment order until they have been booked as paid.

Pay

Contact Kalin Setterberg for further information.

When the payment order is printed, you can choose where the payment file shall end up in your local computer. You can thereafter import the file into your internet bank to be paid.

When the payment order is printed you can use it as supporting document for payment, via the internet bank or some other method.