Payments

General

There are different ways to handle payments in Marathon. The payments can be read into a file that can be loaded up to the internet bank. Payments can also be prepared in Marathon for later manual handling outside the program. Of course the whole payment procedure can also be handled completely outside of Marathon.

The different payment forms have yet the same procedure; first creating a payment selection and then a payment order. This is done in Accounting:Payments where the functions are in diffrerent tabs

Note the difference between a selection and an order. First make a selection of the invoices that can or shall be paid. After editing the selection (remove invoices, add invoices, and/or edit invoices) you create a payment order. When an order is made, Marathon considers the payment as executed. Depending on your company’s routines, you will thereafter pay the invoices.

Create selection

State way of payment. It manages payment methods in the selection. No. 1 (BGC) fetches normally methods BG, BU and BK. If you don’t see a certain payment method, you can add a new in System: Base registers/PL/Parameters, tab Payment.

Fill in the field for due date, make possible other selections and press START

Edit

In this program you can remove invoices from the selection by removing the check in the column X.

X means that the record is in the selection. An empty field means that it will be left outside it.

Press Space or OPEN to change information on an invoice. Editable information is pay date, pay method, amount to pay and settings for foreign payment.

Print

When you have finished editing, you can print it out.

Cancel

Use the function CANCEL to cancel a selection. The cancelled invoices can thus be taken into other selections. That is the reason that a selection that not shall be paid always is cancelled. It is good to have a routine to check that the tab Payment selection always is empty.

Approve

There is a setting in the Purchase Ledger’s parameters that only approved selections can become payment orders. The parameter is in System: Base registers/PL/Parameters, tab Payments

Create payment order

The payment number you see is the one that you have created last. Payment date is suggested as numbers:

1 means that the invoices will be paid per the due dates. If you rather want that everything shall be deducted per a certain date, change to number 2 and fill in the date in the field. 3 means that the invoice shall be paid immediately.

Import

Press if you want to import a payment file from an external payroll system

Sign/Approve=

For payments in Sweden only

Do not send

The payment file is cancelled and can be sent away on a later occasion.

Print payment order

You can print out invoices in a payment order until they have been booked as paid.

Cancel payment

If you have created a payment order and for some reason one or several invoices have not been paid, you should cancel the payment order for the invoice(s) concerned. The cancellation means that Marathon no longer considers it as “Payments on the way” and it can thus end up in new payment orders. Only unsent selections can be cencelled here. When invoices have been sent for payment, they can be cancelled in the fee In progress (see below)

Send

Creates a file that can be saved locally and uploaded to the internet bank.

In progress

Here you can see all payments that are in progress for payment. It means that they have been sent but not yet booked as paid in Marathon. Press CANCEL if you want to cancel one or several payments so that they can be in new selections. Make sure that ýou only cancel payments that haven't been paid in the bank.

Log

All payments are listed here and you can also see if they have been booked as paid in Marathon, or cancelled.