Difference between revisions of "Payments"
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| + | =Suppliers’ payments= |
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| − | == |
+ | ==General== |
| + | There are different ways to handle payments in Marathon. You can print payments to a file that can be uploaded in the internet bank, use Marathon as a tool but pay the invoices manually outside of Marathon, or not use Marathon at all for payments. There are direct integrations to SEB, Nordea, Danske Bank and DNB. The handling varies depending on country; please contact KASE for settings with banks before you get started. |
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| + | First, a payment selection is made of invoices that can or shall be paid. The selection can be edited, thereafter it will be sent as a payment order, and the payment will be executed. |
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| + | |||
| + | ==Payment selection== |
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| + | Begin with creating a payment selection and a payment order. |
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| + | {{ExpandImage|LEV-LEB-EN-Bild1.png}} |
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| − | <!--T:2--> |
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| + | |||
| − | There are different ways to handle payments in Marathon. The payments can be read into a file that can be loaded up to the internet bank. Payments can also be prepared in Marathon for later manual handling outside the program. Of course the whole payment procedure can also be handled completely outside of Marathon. |
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| + | ===Create selection=== |
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| + | * Click New in the Payment selection tab. |
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| + | * Enter Payment method. The method defines which payment methods that shall be included in the selection. |
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| + | * Fill in Until due date, add other possible choices, and press Start. |
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| + | ===Edit=== |
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| − | <!--T:3--> |
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| + | * You can edit the selection with the Edit button. A check mark means that the invoice is selected and to deselect it, click on the check mark. |
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| − | The different payment forms have yet the same procedure; first creating a payment selection and then a payment order. This is done in Accounting:Payments where the functions are in diffrerent tabs |
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| + | * Press Space. Double click or select Open to change information on an invoice. You can change payment date. Payment method, amount to pay and settings for foreign payment. |
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| + | * The Add button is for adding invoices to an existing selection. |
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| + | ===Printout=== |
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| − | <!--T:4--> |
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| + | You can send the selection to Excel with the Export button. |
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| − | Note the difference between a selection and an order. First make a selection of the invoices that can or shall be paid. After editing the selection (remove invoices, add invoices, and/or edit invoices) you create a payment order. When an order is made, Marathon considers the payment as executed. Depending on your company’s routines, you will thereafter pay the invoices. |
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| + | ===Delete=== |
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| − | == Create selection == <!--T:5--> |
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| + | To delete an erroneous selection, use the Delete button. The invoices can then be in new selections. Note, that a selection that isn’t to be paid aways shall be deleted. A good routine is to ensure that the list under Payment Selection is always empty. |
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| + | ===Approve=== |
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| − | <!--T:6--> |
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| + | Parameter-controlled setting that requires approval to create definitive payment orders. The parameter is in Accounting | Backoffice | Base registers, Purchase ledger tab. |
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| − | State way of payment. It manages payment methods in the selection. No. 1 (BGC) fetches normally methods BG, BU and BK. If you don’t see a certain payment method, you can add a new in System: Base registers/PL/Parameters, tab Payment. |
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| + | ===Create payment order=== |
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| − | <!--T:7--> |
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| + | * The payment number that appears is the most recent selection created. |
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| − | Fill in the field for due date, make possible other selections and press START |
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| + | * Payment date can either be set as calculated date per invoice, or you can enter an optional payment date. |
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| + | * Press Start and continue to the Payment files tab. |
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| + | |||
| + | ==Payment files== |
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| + | Go to the Payment files tab when the order is created in the Payment selection tab. |
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| + | {{ExpandImage|LEV-LEB-EN-Bild2.png}} |
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| − | == Edit == <!--T:8--> |
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| + | |||
| + | ===Import=== |
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| + | The Import button is used to retrieve a payment file from an external payroll system. |
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| + | ===Send=== |
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| − | <!--T:9--> |
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| + | When you press Send, a file is created to be saved on the computer and later uploaded to the internet bank. If you have a direct integration with the bank, the file must be approved with the Approve button before sending. |
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| − | In this program you can remove invoices from the selection by removing the check in the column X. |
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| + | ===Do not send=== |
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| − | <!--T:10--> |
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| + | With the Do not send-button you can stop the payment file from sending and send it later. |
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| − | X means that the record is in the selection. An empty field means that it will be left outside it. |
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| + | ===Print payment order=== |
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| − | <!--T:11--> |
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| + | Invoices in created orders can be printed until they have been booked as paid. |
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| − | Press Space or OPEN to change information on an invoice. Editable information is pay date, pay method, amount to pay and settings for foreign payment. |
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| + | ===Delete payment=== |
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| − | == Print == <!--T:12--> |
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| + | If one or several invoices in a payment order for some reason haven’t been paid, they should be cancelled/deleted. The deletion means that Marathon no longer considers the invoice to be payment in process and can therefore be included in new proposals. Only orders that have not been sent can be deleted here. Once invoices have been sent for payment, they can still be deleted from the In Progress tab, see below. |
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| + | ==In progress== |
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| − | <!--T:13--> |
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| + | This shows all payments that are pending payment, i.e. they have been sent but not yet booked as paid in Marathon. |
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| − | When you have finished editing, you can print it out. |
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| + | ===Delete=== |
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| − | == Cancel == <!--T:14--> |
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| + | With Delete, you can delete one or more payments so that they can be included in a new payment selection. Be sure to only delete payments that have not been paid by the bank, as the payment will only be deleted in Marathon. |
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| − | <!--T:15--> |
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| − | Use the function CANCEL to cancel a selection. The cancelled invoices can thus be taken into other selections. That is the reason that a selection that not shall be paid always is cancelled. It is good to have a routine to check that the tab Payment selection always is empty. |
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| + | ==Log== |
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| − | == Approve == <!--T:16--> |
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| + | All payments are listed here, even if they have been booked in Marathon or if they have been deleted. |
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| − | <!--T:17--> |
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| − | There is a setting in the Purchase Ledger’s parameters that only approved selections can become payment orders. The parameter is in System: Base registers/PL/Parameters, tab Payments |
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| − | |||
| − | == Create payment order == <!--T:18--> |
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| − | |||
| − | <!--T:19--> |
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| − | The payment number you see is the one that you have created last. Payment date is suggested as numbers: |
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| − | |||
| − | <!--T:20--> |
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| − | 1 means that the invoices will be paid per the due dates. If you rather want that everything shall be deducted per a certain date, change to number 2 and fill in the date in the field. 3 means that the invoice shall be paid immediately. |
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| − | |||
| − | === Payment files === <!--T:21--> |
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| − | |||
| − | == Import == <!--T:22--> |
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| − | Press if you want to import a payment file from an external payroll system |
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| − | |||
| − | == Sign/Approve=== <!--T:23--> |
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| − | |||
| − | <!--T:24--> |
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| − | For payments in Sweden only |
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| − | == Do not send == <!--T:25--> |
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| − | The payment file is cancelled and can be sent away on a later occasion. |
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| − | == Print payment order == <!--T:26--> |
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| − | You can print out invoices in a payment order until they have been booked as paid. |
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| − | |||
| − | == Cancel payment == <!--T:27--> |
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| − | |||
| − | <!--T:33--> |
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| − | If you have created a payment order and for some reason one or several invoices have not been paid, you should cancel the payment order for the invoice(s) concerned. The cancellation means that Marathon no longer considers it as “Payments on the way” and it can thus end up in new payment orders. |
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| − | Only unsent selections can be cencelled here. When invoices have been sent for payment, they can be cancelled in the fee In progress (see below) |
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| − | |||
| − | == Send == <!--T:28--> |
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| − | Creates a file that can be saved locally and uploaded to the internet bank. |
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| − | |||
| − | == In progress == <!--T:29--> |
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| − | |||
| − | <!--T:30--> |
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| − | Here you can see all payments that are in progress for payment. It means that they have been sent but not yet booked as paid in Marathon. Press CANCEL if you want to cancel one or several payments so that they can be in new selections. Make sure that ýou only cancel payments that haven't been paid in the bank. |
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| − | <!--T:31--> |
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| − | Log |
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| − | <!--T:32--> |
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| − | All payments are listed here and you can also see if they have been booked as paid in Marathon, or cancelled. |
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| − | <!--T:34--> |
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[[Category:LEV-LEB-EN]] [[Category:Accounting]] [[Category:Manuals]] |
[[Category:LEV-LEB-EN]] [[Category:Accounting]] [[Category:Manuals]] |
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Revision as of 11:34, 21 January 2026
Contents
Suppliers’ payments
General
There are different ways to handle payments in Marathon. You can print payments to a file that can be uploaded in the internet bank, use Marathon as a tool but pay the invoices manually outside of Marathon, or not use Marathon at all for payments. There are direct integrations to SEB, Nordea, Danske Bank and DNB. The handling varies depending on country; please contact KASE for settings with banks before you get started. First, a payment selection is made of invoices that can or shall be paid. The selection can be edited, thereafter it will be sent as a payment order, and the payment will be executed.
Payment selection
Begin with creating a payment selection and a payment order.
Create selection
- Click New in the Payment selection tab.
- Enter Payment method. The method defines which payment methods that shall be included in the selection.
- Fill in Until due date, add other possible choices, and press Start.
Edit
- You can edit the selection with the Edit button. A check mark means that the invoice is selected and to deselect it, click on the check mark.
- Press Space. Double click or select Open to change information on an invoice. You can change payment date. Payment method, amount to pay and settings for foreign payment.
- The Add button is for adding invoices to an existing selection.
Printout
You can send the selection to Excel with the Export button.
Delete
To delete an erroneous selection, use the Delete button. The invoices can then be in new selections. Note, that a selection that isn’t to be paid aways shall be deleted. A good routine is to ensure that the list under Payment Selection is always empty.
Approve
Parameter-controlled setting that requires approval to create definitive payment orders. The parameter is in Accounting | Backoffice | Base registers, Purchase ledger tab.
Create payment order
- The payment number that appears is the most recent selection created.
- Payment date can either be set as calculated date per invoice, or you can enter an optional payment date.
- Press Start and continue to the Payment files tab.
Payment files
Go to the Payment files tab when the order is created in the Payment selection tab.
Import
The Import button is used to retrieve a payment file from an external payroll system.
Send
When you press Send, a file is created to be saved on the computer and later uploaded to the internet bank. If you have a direct integration with the bank, the file must be approved with the Approve button before sending.
Do not send
With the Do not send-button you can stop the payment file from sending and send it later.
Print payment order
Invoices in created orders can be printed until they have been booked as paid.
Delete payment
If one or several invoices in a payment order for some reason haven’t been paid, they should be cancelled/deleted. The deletion means that Marathon no longer considers the invoice to be payment in process and can therefore be included in new proposals. Only orders that have not been sent can be deleted here. Once invoices have been sent for payment, they can still be deleted from the In Progress tab, see below.
In progress
This shows all payments that are pending payment, i.e. they have been sent but not yet booked as paid in Marathon.
Delete
With Delete, you can delete one or more payments so that they can be included in a new payment selection. Be sure to only delete payments that have not been paid by the bank, as the payment will only be deleted in Marathon.
Log
All payments are listed here, even if they have been booked in Marathon or if they have been deleted.
