Nytt år i Marathon - Nytt grensesnitt

Nedenfor følger en beskrivelse om å bytte regnskapsår i Marathon. De to første sidene er selve beskrivelsen, deretter følger svar på vanlige spørsmål som kan oppstå ved opprettelsen.

Skape nytt år

Tre ting måtte gjøres;

• Skape nytt regnskapsår
• Oppdatere tabellen for bankfrie dager
• Gjøre kalendarium for medarbeiderne sine timeføringskrav

Nytt regnskapsår i Marathon

Nytt år opprettes i Økonomi/Backoffice/Regnskapsår og perioder.

1. Klikk på funksjonen Ny og kontroller at de foreslåtte start – og sluttdatoene er korrekte. Dersom sluttperioden skal være en annen, kan du skrive over den, f.eks. ved forlengning av et regnskapsår.
2. Velg hvis IB fra foregående år skal oppdateres automatisk med alternativet «Oppdater IB ved nye transaksjoner i tidligere år».
3. Klikk på Lagre.

Da det nye året lagres gjøres samtidig en overføring av IB, periodiseringer, kontoplan, kostnadssteder, kostnadsbærere, dimensjoner, automatkonteringer, budsjettmaler, rapportmaler, bilagsmaler, konteringsmaler, mva-klasser og bilagsserier fra foregående år til det nye. Eventuelle feil vises på en feilrapport, men kun som advarsler. Konto, kostnadssted eller kostnadsbærer som mangler opprettes i det nye året. Kon-toer, som ikke skal ha kostnadssted/-bærer, men der det finnes en utgående balanse i foregående år på en slik kombinasjon, rettes ved at fjerne kostnadsstedet/-bæreren. Utgående balanse på kontoer som krever kostnadssted, der det ikke eksisterer, over-fores uten dem. En advarsel ved opprettelse av nytt år kan se ut så her:

I eksempelet oven overføres saldoen på konto 1220 til det nye året, men uten kopling til kostnadssted. Etter korrigering kan man gjøre en ny overføring. En ny overføring gjøres i Økono-mi/Backoffice/Regnskapsår og perioder ved å markere året og klikke på Oppdater IB.

Bankfrie dager

For at automatiske betalinger skulle fungere må du angi hvilke dager som er bankfrie (helligdager) i Økonomi/Backoffice/Grunnregister/ Leverandørreskontro /Bankfrie da-ger for året du oppretter og året deretter. Dersom Firma for sentral bankfrie dager-tabell er angitt i Grunnregis-ter/LEV/Parametere, måtte dagene oppdateres i det firmaet

1. Velg NY, angi år og trykk OK
2. Standarddager hentes inn, kontroller og gjør endringer ved behov
3. Klikk på Lagre

Kalendarium

Create calendars for different working time measures in Project/Backoffice/Base registers/Calendar.

1. Click New and write in the year, same calendar number as before and name (if not, you must do the change in the employees' records in Project/Backoffice/Base registers/Employees). Example: If your full-time calendar number this year is 1, it has to be number 1 also the next year.
2. Write in amount of expected working hours per day in the field Time/day.
3. In the tab Working Days, you can click Import standard to import a standard calendar. Fill in which days that are working days and which are not. A working day is expressed as a digit with two decimals. A complete working day is 1,00, half day is 0,50 and a free day is 0,00. This enables different calendars for different working time measures.
4. You can copy working days from a calendar to another, as long as it is in the same year. Remember to change hours per day and the name after copying.
5. Save

Frequent questions

» What does the alternative ”Update OB at new transactions in previous years” mean?

If the box is checked, the same parameter will be checked in Accounting/Backoffice/ Base registers/General Ledger/Parameters, open the year and go to tab Registration.

Activating the parameter means that the OB will be updated automatically when a new transaction is registered in the previous year. Thus, you don't need to update OB manually when working in two accounting years concurrently.

Please note that the automatic update only concerns OB and periodical allocations (accruals). Other changes in the previous years such as accounts, cost centres and -objects, etc. shall be updated manually with the function Update OB, which is located in Accounting/Backoffice/Accounting year and periods, select year and click on Update OB. If you activate automatic update after you've already registered transaction in the previous year, these records must be updated manually with the Update OB -function.

If you choose not to check the box “Update OB at new transactions in previous year” and thus not the parameter either, you will have to update opening balances manually when working concurrently in two accounting years. The function is found in Accounting/Backoffice/Accounting year and periods, select year and click on Update OB. Check the records you wish to update and click on Start. If there is a global company, where these records exist, it is mentioned in parenthesis. Change company under the cog wheel and make the update there instead.

» I activated the parameter “Update OB at new transactions in previous years”, but when I register accounts in the previous year, I cannot see them in the new year?

The automatic update only concerns OB and periodical allocations (accruals). Other changes in the previous years such as accounts, cost centres and -objects, etc. shall be updated manually with the function Update OB, which is located in Accounting /Backoffice/Accounting year and periods.

» I didn't activate ”Update OB at transactions in previous year” when I created new accounting year. Can I undo that?

Yes, you can check the parameter in Accounting/Backoffice/Base registers/General Ledger/Parameters, open the year and go to tab Registration. Note, that if you activate automatic update after you've already registered transaction in the previous year, these records must be updated manually with the Update OB -function.

» I receive a message ”Could not save: Open a new year first in the company with global chart of accounts/Open a new year first in company for global report generator” when I try to save my new accounting year?

A company can be connected with another company's chart of accounts and report generator. If that is the case, you will have to open the new accounting year in that company first, and Marathon will show a warning if you are trying to save other companies before it. Change company under the cog wheel and create a new year in the global company for chart of accounts and report generator (in this case company CM01).  

» I receive a message ”Could not save: Account for previous year's profit/loss missing in the parameters”?

Account for previous year's profit/loss mut be set in Accounting/Backoffice/Base registers/General Ledger/Parameters, open the year and go to tab Other to enter it there.

» I receive a message ”Could not save: Account for previous year's profit/loss missing in the chart of accounts”?

There is an account in the field “Account for previous year's profit/loss” in Accounting/Backoffice/Base registers/General Ledger/Parameters, tab Other, that is not in the chart of accounts. Enter the account s or select another one from the chart of accounts.

» I created a new accounting year that I now want to delete. How do I do that?

Open the latest year and click on Delete. Restart Marathon.

» The time report has green days, even if no hours are reported

You must create a calendar for the new year, read more in the chapter Calendar in this manual.