Media invoices
Contents
Enter media invoices
This manual describes how to manually enter media invoices in to Marathon.
Link a supplier to the media
Media | Backoffice | Base registers | Media To make searching and manual entries easier, you can link media to the supplier from whom the invoice originates.
Enter invoice
The columns are used for the invoice interpretation service only, not when you register invoices manually.
Searching
Example: Searching on media code Channel.se. Since the media is linked to a supplier in the base registers, the supplier is shown as default under Registration. Other search criteria can be Order number, Insertion period or Client. If the media are not linked to a supplier, all orders will be shown when you specify a supplier.
If the search result is too big, you can continue searching within the result. Search by: Reconciliation code(s), Select/deselect the codes you wish to see. Order number Insertion date
Registration
Select the insertions that shall be entered on the invoice. You can see the total amount in the upper right corner; if everything is correct and no amounts need to be corrected, you can book the invoice directly.
If the invoice does not balance with the insertions, open the insertion and make corrections. The amounts under ”this invoice” shall balance with the invoice. In this example, the invoice amount is higher than what has been registered on the insertion, which causes a negative discrepancy. The correction can be made on gross, net, or if the discrepancy concerns commissions on the rows or as total net-net amount.
If you need to pause the registration, you can use the SAVE AS PENDING button. The invoice is then saved, and you can continue the registration later.
Other functions in the registration
INSERT ORDER = If the invoice has been started and an order has been placed subsequently, you can retrieve it. This means you do not need to start the search from the beginning.
CREATE ORDER = If no order exists and you must enter amounts in order to register the invoice, you can create an order.
Enter insertion date and client. This will become a temporary order with order number beginning with 900.000. Open the order and write amount. The invoice part of this order can then be moved into a ”real” order in Media | Reconciliation | List
When booking the invoice, you can also see which order number this temporary order has been assigned (booking with new posting can only be used if you use our invoice interpreting service).
Change order number
In Media | Reconciliation | List Enter the order number and the entry date. You can also transfer part of the invoice by entering the amount.
Reversing an invoice
This is done under the Booked Invoices tab within Media | Media Invoices.
