News:New year 2013
| Published | 2012-12-20 |
|---|---|
| Module | General ledger |
| Version | unknown |
| Revision | 18859 |
| Case number | unknown |
| News link | 2847 |
1. Create the new accounting year in Base registers/General/Company. Select the company and click Open. In the page GL you see all accounting years activated so far. Click on New year to add a new year and save.
2. Check that the accounting periods in Base registers/GL/Parameters have been correctly added.
3. Check voucher number sequences in Base registers/GL/Voucher sequences (prefix BO). If you use one sequence per year, the first number should be set to 1. If you use one per month, it should be in format YMM001, where Y is the last number of the accounting year, MM the month and the remaining three are current numbers. For January 2013, the first number will be 301001.
4. Create new accounting year for the standard companies Z (old chart of accounts) or ZZ (EU chart of accounts).
5. If you use Dimensions, check that they are set in Base registers/GL/Parameters
6. Transfer balances from previous year, in the own company and in Z or ZZ, in Bookkeeping/Transfer from previous year. Select period To. The year you are changing from will thus also be changed. Select the records that shall be transferred (normally all), select printer and start the transfer. A report is printed that shows what has been transferred and possible errors. Correct the errors and make a new transfer if necessary.
7. Check parameters in the Base registers/SL/Parameters/Parameters1. The number counter for corrections shall be set to accounting year (YY) + 0001, e.g. 130001.
8. Move accumulators in in Base registers/SL/Parameters/Parameters1 to make the balances agree in 02-50. If you want the balances for the current year to be 2013′s balances, write in 010113 (DDMMYY) in the field.
9. Check the parameters in the Purchase Ledger in Base registers/PL/Parameters/GL: Next voucher number – invoices (LF) accounting year + 0001, e.g 130001. f you use scanning and AT-numbers instead of LF-numbers, you don’t need to change number sequence. The number series are in Base registers/PL/Parameters/Preliminary Entering.
10. Move accumulators in Base registers/PL/Parameters/Other to make the balances agree in 03-50. If you want the balances for the current year to be 2013′s balances, write in 010113 (DDMMYY) in the field.
11. Update bank holidays in Base registers/PL/Bank holidays, hence the automatic payments will not be made on a bank holiday.
Add a calendar for 2013 in Base registers/PRO/Calendar. Select New, write in 2013, calendar number and name, same as last year (if you enter a new number, you must open each employee record and change the calendar number).
In the field hours/day, write in amount of expected working hours per day and press enter. All months will now get the same expectancy per day.
In the tab Working days, select which days are work days and which are holidays. Full working day is 1,00, half day 0,50 and free day 0,00.
More information in the manual: New Year 2013 detailed.
