News:Send all invoices from the invoice distribution program
| Published | 2015-02-12 |
|---|---|
| Module | Project accounting |
| Version | unknown |
| Revision | unknown |
| Case number | unknown |
| News link | 4856 |
It is now possible to send all client invoices, both from Media and Project accounting, through the invoice distribution program.
Previously only invoices distributed as E-invoices or Mailed invoices could be sent in the invoice distribution program, while PDF/paper invoices were printed out at the time of invoicing. Now, no invoices are printed out at the final invoicing, but placed in the invoice distribution.
The function can be activated in:
- Media with the parameter Send all via Invoice distribution in Base registers/MED/Parameters tab Invoicing.
- Project accounting with the parameter Send all via Invoice distribution in Base registers/PRO/Parameters, tab Invoicing.
When the parameter is activated, it affects automatically the information in the tab Invoice distribution on each client. Client records with only a stated e-mail address will be labelled with E-MAIL in the field E-invoice recipient. Blank E-invoice recipient fields will be labelled with PDF. Since the change not can be undone, a warning text will be shown when saving the parameter setting. This conversion makes it easy to shift over to mailing invoices; all you have to do is set the parameter.
In the project accounting, the invoice distribution will appear immediately after finished invoicing. This function is not automatic in Media; you will have to go to the invoice distribution program and open it to send the invoices.
In the Invoice distribution, select invoices that shall be sent and press the button Send (previously called E-invoice). After that all invoices in that batch, even PDF invoices, will be marked with sending time and sender.
For E-invoice recipient E-MAIL, there are some additional settings that can be good to know.
- E-mail heading can be written in Base registers/MED/Parameters, tab Invoicing: E-mail heading on invoice
- E-mail heading can be written in Base registers/PRO/Parameters, tab Invoicing: E-mail heading on invoice
- Sender address can be set in Base registers/SL/Parameters, tab Invoice distribution: Sender e-mail
- A standard mail text can be written in Base registers/SL/Parameters, tab Invoice distribution: Message.
