Zero invoicing
Contents
Zero invoicing
It is important to make a zero invoicing once per month. The zero invoicing program is in Project accounting/Zero invoicing. The process bills out the adjusted posts that only have a purchase price WIP left. This affects the WIP list and statistics of invoiced (regarding purchase price). If you use a balance sheet account for purchases, the zero invoicing generates the cost posting for them.
Zero invoices are not sent to clients, but in order for the statistics to agree it is important with correct invoice- and accounting dates.
It is not possible to select projects for zero invoicing, thus invoicing on earlier dates can be problematic. For example: You booked a purchase in July and made a downward adjustment on it. Later you make a zero invoicing that you backdate to June. The cost for the purchase you've booked in July will thus be invoiced before the purchase even existed.
Invoice zero records on active projects
Zero records have 0 as sales price WIP
Example:
A purchase has been registered with 10 000 SEK purchase price and 12 000 SEK sales price. The sales price WIP is adjusted away and the purchase price is still 10 000 SEK.
After the zero invoicing, this purchase price record is invoiced and will not appear in the WIP list. If you use a balance sheet account for purchases, the zero invoicing generates the cost posting for them.
Inv active projects with p-price wip=0
If this is set to Y, the project will be zero invoiced if the total purchase price WIP is 0.
Example:
You have 10 000 SEK in WIP Fees.
You have - 10 000 SEK in WIP Purchases.
If the parameter is selected, the project will be zero. (i.e. the fee is posted as revenue and the purchase is posted as cost it you use balance sheet account for purchase.)
The same happens if there is a positive WIP on one purchase code and a negative WIP on another code, but the total purchase WIP is zero.
Select Project type = Y on the projects that shall be zero invoiced. (Preferably on all.)
If only a certain group shall be zero invoiced, select group (consider the group handling if you have a shared project accounting).
Make selection definitive by stating “Test print” = N.
Zero invoices gets invoice numbers either in the ordinary invoice number series or in an own number series. Contact Kalin Setterberg's support group for help with setting up a special number series.
